This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). U.S. Department of State Under Secretary for Management BLUF Safety and security of our people and assets is the highest priority. Today we will discuss the Department's approach to easing our mitigation measures » Safety and Health for all employees, especially the most vulnerable individuals will be our priority » Mission Critical Personnel Only on-site at all of our locations » Approach will be Conditions-Based; + Phased to balance speed and risk + Conditions for return will be evaluated at the individual post/location level » Maximizing telework at all locations » Global AD for “At-Risk” employees » Travel severely restricted » Training shifted on-line, cancelled or postponed » SCENARIO As global mitigation efforts are beginning to demonstrate results, governments and businesses are planning and re-opening various elements of society and the economy GOAL Using guidance from the White House, CDC, and local governments combined with objective criteria informed by data and good judgment, return the Department to full mission capacity while minimizing the risks to our workforce » Medical and Health conditions at each location will be the primary drivers of our decision criteria to enter each phase; + Then Local Conditions + Then Policy/Operational Conditions » Bring our teams back to on-site full strength, location by location + Target telework levels + Target onsite levels » Coordinate PCS moves to ensure an acceptable level of continuity at each mission » Ramp up travel, training and conference attendance as guidance and conditions permit PCS moves on hold through 5/31 » Maintain robust contact tracing posture » Chiefs of Mission, the EAC, and Local Management, in partnership with M, will drive the decision making » All events and conferences cancelled or postponed » Rapid identification of newly diagnosed COVID-19 cases » Guidance from the White House Task Force, the CDC, OMB and best practices from around the globe will inform our approach » Weather and Safety Leave for high-risk employees and those otherwise unable to telework » Maintain robust cleaning and sanitation » » Approach will evolve to incorporate updated guidance as new information becomes available » Robust contact tracing in accordance with CDC guidelines » Clear and timely communications will be critical for success » Robust cleaning and sanitation of workspace based on positive or presumptive cases Global AD will be rescinded on a location-by-location basis, as determined by the COM and the EAC in conjunction with M when key conditions are met + Phase III Medical conditions + Travel Alerts as defined by CA and the CDC are at acceptable levels » Outside visitors to the Department severely restricted MEDICAL LOCAL POLICY/OP EXECUTE This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). 5/01/2020 4:00PM PG 1 This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). U.S. Department of State Under Secretary for Management PHASE II PHASE I Med monitors conditions for compliance with guidance + + Yes – Enter Phase I – Monitor 14-day downward trends? Acceptable Medical Infrastructure? 14-days Compliant? No – Return to Phase 0 Yes – Enter Phase II – Monitor PHASE III Yes – Enter Phase III – Monitor 14-days Compliant? No – Return to Phase I Still Compliant? No – Return to Phase II CATEGORY Onsite Workforce Percentage 0% to 40% (Can be alternating teams) 40% to 80% (Can be alternating teams) 80% or more Eligible Employees Non-vulnerable employees Non-vulnerable employees All employees (vulnerable employees cautiously resume public interactions – be aware of social distancing and other protective measures) Telework Mandatory telework lifted. Bureaus are strongly encouraged to continue to maximize telework opportunities for work that can be performed remotely Mandatory telework lifted. Bureaus are encouraged to continue telework opportunities whenever possible within mission needs Operational optimization – bureaus have discretion to resume pre-pandemic on-site posture or may adopt new work arrangements to meet mission needs » Strict social distancing measures in common areas where people congregate (i.e. cafeteria – take out orders only) » Distancing measures in place in common areas where people congregate (i.e. cafeteria – with restricted occupancy and social distancing for diners) » Cautious resumption of normal flow and seating in common areas where personnel are likely to congregate » Do not congregate in groups of 10 or more when social distancing cannot be achieved » Socializing may resume in small groups » Socializing may resume in larger groups Social Distancing Face Coverings Hygiene Stay at Home Cloth face covering should be worn when social distancing is not feasible Cloth face covering may be worn when social distancing is not feasible Continued good hygiene habits for hands and clean high touch work surfaces (cleaning supplies available) Continued good hygiene habits for hands and clean high touch work surfaces (cleaning supplies available) » Stay at home when ill » Anyone with a respiratory illness should remain at home until the criteria to discontinue home isolation are met, in consultation with a health provider Continued good hygiene habits for hands and clean high touch work surfaces (cleaning supplies available) » Stay at home when ill » Stay at home when ill » Anyone with a respiratory illness should remain at home until the criteria to discontinue home isolation are met, in consultation with a health provider » Anyone with a respiratory illness should remain at home until the criteria to discontinue home isolation are met, in consultation with a health provider Encourage daily temperature monitoring prior to work Encourage daily temperature monitoring prior to work Travel (where available) Mission critical only Unrestricted essential and limited non-essential Cautious resumption of normal travel patterns Healthcare Providers Healthcare providers who have patient contact will have access to appropriate COVID-19 testing Healthcare providers who have patient contact will have access to appropriate COVID-19 testing Healthcare providers who have patient contact will have access to appropriate COVID19 testing Self Monitoring In Concordance with White House Guidelines for Opening Up America Again, https://www.whitehouse.gov/openingamerica and CDC guidance, https://www.cdc.gov/coronavirus/2019-ncov/index.html This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). 5/01/2020 4:00PM PG 2 This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). U.S. Department of State Under Secretary for Management LOCAL CONDITIONS DOMESTIC FACILITIES All conditions assessed by local management at each phase with guidance from M CATEGORY City/State Posture Transportation Work Environment Supply Chain INDICATOR » » » » » » Stay-at-home orders lifted or modified Essential Business Open Non-Essential Business Open School/Day care/Elder care available Public places open Large events permitted PHASE I PHASE II PHASE III X X X X X X » Vehicle commute possible » Bus/Train availability » No restrictions on domestic travel X X » Facility that meets CDC disinfection guidelines » Offices that allow for social distancing » Availability of food (cafeteria and local restaurants) X X X » Food and basic supplies available » OTC and prescription medicine available » Cleaning and sanitation supplies available X X X X A Data Informed Approach - CDAT will track all available data by location. This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). 5/01/2020 4:00PM PG 3 This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). U.S. Department of State Under Secretary for Management LOCAL CONDITIONS OVERSEAS FACILITIES All conditions assessed at each location at each phase by COM and EAC with guidance from M CATEGORY INDICATOR PHASE I Essential Business Open Effective Disease Mitigation International Schools and daycare open Integrity of local data Non-Essential Business Open Public places open Restrictions to large events X X X X X Advisories in Effect » Absence of Host Country Advisories in effect » Department of State Travel Advisory » CDC Travel Advisory Transportation » » » » » Commute feasibility Egress feasibility Roads and infrastructure quality Airport status Land Borders X X X Security » » » » » » No Electronic Monitoring or Personnel Tracking No Movement restrictions for USG Personnel No Mandatory testing for COVID 19 of USG Personnel Host government security assured LGF, MSG, and RSO availability Critical technical systems functioning X X X X X X Supply Chain Services » Utilities & Fuel » Waste management » Pouch and DPO Availability X X » Facility that meets CDC disinfection guidelines » Offices that allow for social distancing » Availability of food (cafeteria and local restaurants) X X X Host Country Posture Work Environment » » » » » » » PHASE II PHASE III X X X X X X X X A Data Informed Approach - CDAT will track all available data by location. This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). 5/01/2020 4:00PM PG 4 This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). U.S. Department of State Under Secretary for Management KEY HIGHLIGHTS POLICY AND OPERATIONAL CONDITIONS (I) Plans Developed by Individual Bureaus LEAD BUREAU A A CATEGORY PHASE I PHASE II PHASE III Building Access/Entrance HST: C St., Jogger’s Entrance, and 23rd St entrances open; 21st St./NMAD entrance and 22nd St. vehicle gate remains closed HST: Reopen 21st St./NMAD entrance and 22nd St. vehicle gate (all entrances open All entrances open Parking for passholders only Parking for passholders only Parking Current flexibilities will be maintained until volume reaches a level where flexibilities will gradually scale back, and parking reverts to passholders only Hallway trash collection only Very limited cleaning of suites (only unoccupied or night) with gloves and masks available Continue frequent cleaning of high-touch common areas Daily trash collection in suites Cleaning of unoccupied suites only (night) with gloves and masks available Continue frequent cleaning of high-touch common areas as supplemental funding allows Resume weekly dusting/vacuuming in suites Return to regular level of cleaning of high-touch common areas A Cleaning/Janitorial A Visitor Access Policy Unofficial visitors prohibited; official visitors require A/S approval and complete checklist screening, and must wear face covering Unofficial visitors prohibited; official visitors require A/S approval and complete checklist screening, and should wear face covering Official and unofficial visitors permitted; must complete checklist screening, and may wear face covering Passport Services Processing life-or-death and mission-critical applications only: limited mission critical staffing Coordinated with state and local guidelines, increase to full missioncritical staffing, daily office hours, and new work. Other employees should continue to use designated leave categories Full staffing and full services resume CA DS Evaluation of overseas risk and civil unrest Post EACs review risks to security environment, including identification of second and third order effects of global pandemic Ongoing review by Post EAC of risks to security environment, including identification of second and third order effects of global pandemic Ongoing review by Post EAC of risks to security environment, including identification of second and third order effects of global pandemic Critical in-person training, such as consular and IMS new-hire training may resume with appropriate safety protocols, social distancing, and enhanced cleaning Campus access limited to Visitor Center Most training and support services may remain virtual Additional key in-person training gradually resumes with appropriate safety protocols, social distancing, and enhanced cleaning Requires availability of childcare and public transportation or Department shuttles. Limited opening of cafeteria Campus access limited to certain turnstiles FSI training and support services may resume gradually FSI Resuming in-person training at FSI *Temperature checks are still being considered *Temperature checks are still being considered Safety protocols continue to permit most vulnerable populations to return Full cafeteria and daycare services resume GTM PCS travel Mission critical employees begin PCS travel. Some personnel may be on extended home leave or other status in the U.S. as they are able to depart posts but not yet able to travel to onward assignments. Employees will need to exercise maximum flexibility as they may be delayed along their route and must travel with a telework-ready device. Issuance of visas by host governments may still be problematic. Family members can accompany only with approval of M and COM More employees begin PCS travel. Some personnel may be on extended home leave or other status in the U.S. as they are able to depart posts but not yet able to travel to onward assignments. Employees will need to exercise maximum flexibility as they may be delayed along their route and must travel with a telework-ready device Resumption of airline services will still impact travelers’ ability to complete PCS travel, but most traveler services – passport and visa issuances – should return to close to normal. Family members may be able to accompany with COM approval, but it will depend on available services/resources and transportation options This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). Full PCS travel resumes. Airlines have resumed full or nearly full service to all destinations, and travelers are able to get passports and visas and perform travel normally 5/01/2020 4:00PM PG 5 This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). U.S. Department of State Under Secretary for Management KEY HIGHLIGHTS POLICY AND OPERATIONAL CONDITIONS (II) Plans Developed by Individual Bureaus LEAD BUREAU CATEGORY PHASE I Virtual hiring, onboarding, and training continues PHASE II » Virtual hiring, onboarding, and training gradually transitions to in-person, PHASE III » In-person onboarding of 80+ person cohorts resume traditional processes for smaller groups GTM » Vulnerable populations return to in-person processes with limited FSO/FSS/Civil Service Hiring » Vulnerable populations are given accommodations to decrease risk of accommodations, as necessary exposure M Post operating status on individual AD/OD requests M Status of Global AD MED MED Availability of infectious disease diagnostics overseas Social distancing requirements in the office Review of tripwires and decision points on a post-by-post basis Review of tripwires and decision points on a post-by-post basis Reverse tripwires (decision points) met Review of tripwires and decision points on a post-by-post basis Review of tripwires and decision points on a post-by-post basis Reverse tripwires (decision points) met Rapid diagnostic testing capability deployed for symptomatic personnel Rapid diagnostic testing capability deployed for symptomatic personnel Rapid diagnostic testing capability deployed for symptomatic personnel Strict social distancing must be practiced in all common areas per CDC guidelines » Moderate social distancing should be practiced per CDC guidance Cautious resumption of normal flow and seating in common areas where personnel are likely to congregate » Common areas may reopen with established social distancing measures » Mandatory telework lifted. Bureaus are strongly encouraged to continue to maximize telework opportunities for work that can be performed remotely » Mandatory telework lifted. Bureaus are encouraged to continue telework opportunities whenever possible within mission needs » Operational optimization – bureaus have discretion to resume pre- pandemic on-site posture or may adopt new work arrangements to meet mission needs » Percentage of time teleworking may be ramped down and staggered » Decision factors should include reopening of schools/daycare, mass increasing in-office presence where feasible transit/parking availability, etc. » Decision factors should include reopening of schools/daycare, mass » Offices that were able to fulfill all mission requirements remotely may M, GTM Telework vs in-office posture transit/parking availability, etc. » Vulnerable employees should continue to telework; employees with vulnerable family members in household may be permitted to telework. Vulnerable employees may also return to the office but should maintain physical distancing and other protective measures continue to do so » Vulnerable employees should continue to telework, employees with » Vulnerable employees, and those who live with vulnerable family vulnerable family members in household may be permitted to telework » Telework-ready employees under a quarantine order should continue to telework for duration of quarantine members, should be permitted to continue to telework » Telework-ready employees under a quarantine order should continue to » Telework-ready employees under a quarantine order should continue to telework for duration of quarantine telework for duration of quarantine This page contains dynamic content. Highest possible classification level is SENSITIVE BUT UNCLASSIFIED (SBU). 5/01/2020 4:00PM PG 6