IPID 2020/2021 Strategic Plan 2012/17 and Annual Performance Plan BUDGET2012/13 HEARING BRIEFING INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE (IPID) Presenter: Mr P Setshedi (AED) Date: 13 May 2020 Time: 11:00 Venue: Virtual Meeting INDEX 1.Executive Director’s Overview 2.IPID’s 2020 MTEF Budget 3.Strategic Plan 2020-2025 4.APP 2020-2021 per Programme 5.Contributions of Provinces to Strategic Plan 6.Contributions of Provinces to APP 7.Conclusion 2 1. Executive Director?s Overview Presented by Mr Setshedi Acting Executive Director 4* independent police investigative directorate 1. EXECUTIVE DIRECTOR’S OVERIVIEW Introduction 1.Strategic Plan 2020-2025 and Annual Performance Plan (APP) 2020-2021 were tabled on 02 April 2020; 2.All IPID officials were involved in the planning process; 3.Draft plans were submitted to DPME for analysis, Auditor General of South Africa (AGSA) for review and presented to the Audit Committee; 4.The Medium Term Strategic Framework 2019-2024 was considered to ensure alignment to government priorities; 5.IPID’S MTEF budget baseline reduced by 5% in 2020/21, 6% in 2021/2022 and 7% in 2022/2023; 6.Staff establishment was reduced from 415 to 391 due to budget constraints; 4 1. EXECUTIVE DIRECTOR’S OVERIVIEW (cont…) Introduction 7.Allocated funds will continue to be reprioritised to support service delivery; and, 8.The new financial year commenced during the national lockdown period: a) Measures were put in place to curb the spread of the virus and to ensure that service delivery does not come to a halt b) Investigation of cases including Gender Based Violence (GBV) were reprioritised due to Covid-19 operations and old cases on court roll were postponed to later dates, only new cases were enrolled 5 1. EXECUTIVE DIRECTOR’S OVERIVIEW (cont…) Key Priorities for the 2020/21 financial year 1.Finalisation of IPID Amendment Bill; 2.Targets for backlog and current active cases were merged to ensure that all cases receive same attention to contribute towards attainment of APP targets for each classification; 3.Prioritisation of cases including GBV in terms of high impact; 4.Funds were identified to finalise implementation of Section 23; 5.Continue to upgrade ICT infrastructure and Case Management System in support of business operations; 6.Procurement of basic investigative equipment such as, disposable coveralls to ensure effective and efficient investigation of cases; 7.Finalisation of MoU with SAPS on sharing of services; 6 1. EXECUTIVE DIRECTOR’S OVERIVIEW (cont…) Key Priorities for the 2020/21 financial year 8.Re-opening of some Satellite Offices that were previously closed due to budget constraints a) Upington (NC) b) Rustenburg (NW) c) Qwaqwa (FS) d) Umthata (EC) 9.Conduct community outreach events and station lectures. 7 2. IPID MTEF BUDGET Presented by Mr V0 Senna Chief Financial Of?cer IPID BUDGET ALLOCATIONS GROWTH ?150.00 ?100.00 350.00 300.00 250.00 200.00 150.00 100.00 50.00 2015/16 IPID BUDGET GROWTH: 2015/16 - 2022/23 201?fl? 201?f13 2013;19 2019;20 2020;21 2021;22 393.11 2022;23 pplice Investigative directorate Depanment Independent Police Invest-game Directorate REPUBLIC OF SOUTH AFRICA ANALYSIS OF IPID BUDGET ALLOCATIONS GROWTH  Budget allocations increased from R234.8 million in the financial year 2015/16 to R315.1 million in 2018/19 at a growth rate of 34%, an increase as a result of SAPS additional funding.  Over the 2019 medium term, expenditure is expected to grow from R336.7 million in 2019/20 to R381.6 million in 2021/22 at an average growth rate of 13% mainly to accommodate operating costs (Contractual obligations ) without capacity increase.  The growth on IPID budget does not cover any expansion of functions on the IPID Act, it only accommodate the: - contractual obligations` annual escalation fees (G&S) ranges 10 DEMONSTRATION OF ACTUAL 2020/21 BUDGET COMMITMENTS DESCRIPIION 2020/ 21: Total WAIlocatim 355.667.000.00 LESS: CanoeIEtimofEmoloyees 242,827,000.00 LESS: Cortracluai Oialigtiors 62,914,14800 - Of?ce Accommdation Leases 23,866, 884.00 - Security Services Contract 12,305,00000 - Cleaning Services Contract 3,386,000.00 - Photocopiers, Skynet Vehicle Tracki ng Systems 1,443,836.00 - Franking Machines 67,640.00 - HRIVI Contracts 460,650.00 - Fleet (Own) 9,587,000.00 - ICT Contracts 9,290,000.00 -Te kom System 2,507,138.00 LESS: Section 23 Rena'ring Paynerts 41,015,22485 2020/21Actwi WAWldolefa'lPlDaneItOperetims 8,910,.627 15 independent police investigative directorate . De eartp 1 1 lndependerIItPoliceInvestigati Directorale I we REPUBL or scum AFRICA MTEF BUDGET ALLOCATION PER PROGRAMME 2019/2020 20202021 2021/2022 2022/23 2019/20- 2022/ 23 . Prog'amm Nominal Growt . %budgat Rim budget R'lm budget R'lm budget R'im Shae . 1. Administration 92,571 27.50% 104,993 29.52% 111,579 29.54% 121,531 30.89% 9.50% 2. Investigation lnfomation 3.19?/ Manaqement 226,490 67.28% 231,005 64.95% 244,986 64.86% 248,855 63.25% . 13.93? 3. Utiqation&AdIisorv Senices 5,813 1.73% 6,932 1.95% 7,532 1.99% 8,596 2.18% . 706? 4. Compliance MonitOIing& StakeholderManauement 11,778 3.50% 12,737 3.58% 13,611 3.60% 14,451 3.67% . GIandTotal 336,652 107% 355,667 107% 377,708 107% 393,433 110% 53% 12 independent police investigative directorate W6 egm Pol In REPUBL or ?ourvn ce estbgatwe Durectorale MTEF BUDGET ALLOCATION PER ECONOMIC CLASSIFICATIONS 2019/2020 20202021 2021/22 2022/23 201920- Ecomnicdas'?cation: 2.02/23 . Sunmy omInaI Growt . %budget . GIMPavm-zlts 328583 97.6% 349,353 982% 371,175 983% 386,590 983% 5.6% Compensation of enolovees 228,759 68.0% 242,827 68.3% 258,666 68.5% 269,894 68.6% Goods and services 99,824 29.7% 106,526 30.0% 112,509 29.8% 116,696 29.7% 5.3% Tm?elsmd subddies 820* 02% 370* 02% 908 02% 7.8% Households 1,157 4 0.3% 820 0.2% 870 4 0.2% 908 0.2% 18% 6,913 21% 5,494 1.5% 5,663 1.5% 5,935 1.5% 50% Machine and-nuiment 6,913 2.1% 5,494 1.5% 5,663 1.5% 5,935 1.5% 6.0% GdeotaI 336,663 110% 355,667 10107 377,708 10107 393,433 1010/ 5.3% 3 independentpolice 13 rectma IE BUDGET BREAKDOWN PER PROGRAMME: PROG 1 2019/2020 202042021 203/22 2022/23 2049/20- 2042/23 . MAMMEI Nominal Growt . %budget . Current Payments 88,565 957% 101,089 963% 107,03 965% 117,377 966% 9.8% Corrpensation of errployees 50,668 54.7% 61,155 58.2% 65,484 73,656 60.6% 13.3% 60005 and services 37,897 40.9% 39,914 38.0% 42,154 37.6% 43,721 36.0% 49% Mesa/8 subsides 8234 09% 730' 07% 778% 812 07% 0.4% Households 623 I 0.9% 730 I 0.7% 778I 0.7% 812 0.7% 0.4% 3,183 34% 3194 30/ 3,163 28% 3342 27% 1.6% Machine and-Huiment 3,183 3.4% 3,194 3.0% 3,163 2.8% 3,342 2.7% 1.6% GdeOtc'l 92m 100/104993 1000/11159 1000/ 121,531 1000/ 9.5% independentpolice inIIvIEIIstIigative directorate -w DI reclmale REPUBL OPP scum AFRICA BUDGET BREAKDOWN PER PROGRAMME: PROG 2 2019/2020 20202021 2011/22 2022/23 2019/20- 2022/23 . PROGRAMMEZ Nominal Growt %budget . Cunthavms 222,559 983% 228615 990% 242,394 989% 246,166 989% 3.4% Oorrpensation of employees 163,298 72.1% 164,972 71.4% 175,171 71.5% 176,447 70.9% 2.6% Goods and sem'ces 26.2% 27.6% 27.4% 69,719 280% 5.6% Tmn?ersam wba'dis 201 01% 9) 00% 92 00% 96 00% 91.3% Households 201II 0.1% 90II 0.0% 92II 0.0% 96 0.0% 41.8% 3,730 10% 2,30) 10% 2,501 1.0% 2,593 10% 41.4% Machine and-nuirrent 3,730 1.6% 2,300 1.0% 2,500 1.0% 2,593 1.0% 114% GandTotal 284m 101% 231,015 1010/ 244.9% 1010/ 248855 10107 3.2% 3 independentpolice .. 2:311:12?5:311? BUDGET BREAKDOWN PER PROGRAMME: PROG 3 2019/2020 208/208 2021/22 2022/23 2019/28- 2822/ 23 I Nominal Growt . 888981 I 5271 988/ 8932 '1818/ 7,532 '1818/ 8,596 1818/ 14.2% Corrpensation of employees 5,203 89.58 6,279 90.6% 6,844 908/ 7,880 9170/ 14.8% Goods and services 568 9.88 653 9.4% 888 910/ 716 830/ 8.0% Tmn?ersa?all?dies 42' 88/ 88/ 88/ 010% 100.0% Households 42 0.78 0.82 88/ 08/ 100.0% 88188888188585 88/ 88/ 88/ 118/ 0.0% Machine anduuiment 08/ 08/ 08/ 08/ 0.0% GandTotal 5813 188/ 8932 1888/ 7,532 1888/ 8,596 1888/ 139% 3 g, independentpolice 16 I8: BUDGET BREAKDOWN PER PROGRAMME: PROG 4 2019/2020 20202021 2021/22 2022/23 2019/20- a 2022/23 . 2; PROG14MME4 IN0mina Groth %budget 3; RmoImnmobudmtnomungetRmoma/e Cz? Cur/011010015 11007 002% 12737 '1000/ 13,011 1000114451 1000/ 7.3% 0011001150000 0i enployees 9,589 81.4% 10,421 81.8% 11,167 82.0% 11,911 82.4% 7.5% Goods and senices 2,098 17.8% 2,316 18.2% 2,444 18.0% 2,540 17.6% 0.0% 70.100521109100015 01' 00% - (10% 00/ - 00% 100.0% Households 91 0.0% 0.0% 0.0% 0.0% 400.0% 00% 00% 00/ 00% 0.0% Machine and-nuiment 0.0% 0.0% 0.01 0.0% 00% 011107011 11770 10012737 1000/ 13,011 1000/ 14,451 1000/ 7.1% 0 0 Le independent police 17 ?55! investigative directorate MTEF BUDGET ALLOCATION BREAKDOWN PER PROVINCE 2019/20 2020/21 2021/22 2022/23 Huim'dOff'res Alloe?on Allodion Bllk?t B??t %S?e 15,712,000 10.4% 18,949,000 11.0% 19,991,195 11.0% 20,990,755 11.0? 17,665,000 11.7% 19,126,000 11.1% 20,177,930 11.1% 21,186,827 11.1? GAU7ENG 21,097,000 14.0% 23,053,000 13.4% 24,320,915 13.4% 25,536,961 13.4? 18,757,125 12.4% 22,948,000 13.3% 24,210,140 13.3% 25,420,647 133? LIMPOPO 15,864,912 10.5% 17,234,000 10.0% 18,181,870 10.0% 19,090,964 10.0" MPUMNANGA 13,683,875 9.1% 15,861,000 9.2% 16,733,355 9.2% 17,570,023 9.2? WEST 15,103,530 10.0% 16,401,000 9.5% 17,303,055 9.5% 18,168,208 9.5? NOR71-IERN CAPE 13,307,147 8.8% 14,897,000 8.7% 15,716,335 8.7% 16,502,152 87? WES1ERN CAPE 19,943,000 13.2% 23,599,000 13.7% 24,896,945 13.7% 26,141,792 137? TOTAL 151,133,589 1077 172158710 1m.0?/ 190,608,329 :1 independent police investigative directorate @519 ecimale REPUBL eC OPP SOUTH AFRICAD 2020 MTEF BUDGET ALLOCATION PRIORITIES 1. The prioritization of baseline allocation has been done to ensure the alignment with Government priorities expressed in the National Development Plan (NDP). 2. IPID had to reprioritise its budget to finalise implementation of Section 23 in compliance with the court order. 3. Reallocation of funds has also been done from non-core to core activities of the Department in order to achieve more with less resources. 4. Investigation Capacity has always been prioritized within the limited baseline for continuity on the investigation of the reported cases. 5. In general IPID is experiencing a capacity constraints, however the following functions are extremely affected: a) b) c) d) Integrity strengthening and protection; Legal services and contract management; Service delivery coverage and accessibility; 19 Accounting, compliance and reporting responsibilities; OTHER POLICY MATTERS THAT REQUIRE ADDITIONAL FUNDING 1. IPID Expansion Strategy - Implementation of the IPID Expansion Strategy to accommodate the demand placed on IPID for additional regional and District Offices; 2. Full implementation of Farlam Commission report 'recommendations (external experts) - This will limit IPID’s dependence on SAPS and other Departments for technical expertise (e.g Ballistics, Forensics, etc); 3. Implementation of Security analysis report – Strengthening security measures across IPID offices including protection for investigators; 4. Implementation of the Disaster Recovery Plan for the Department - including data security. 20 3. STRATEGIC PLAN 20202025 Presented by Ms I Hlalele Acting Director: Strategy & Performance Monitoring 21 STRATEGIC PLAN 2020-2025 1. IPID’s contribution to National Development Plan a) Chapter 12: building safer communities which envision people living in South Africa feeling safe and having no fear of crime b) Chapter 14: promoting accountability and fighting corruption which envisions a South Africa with zero tolerance to corruption, accountable public and private officials and leaders acting with integrity and maintaining high ethical standards. 2. IPID’s contribution to Medium Term Strategic Framework (MTSF) 2019-2024 a) Priority 1: a capable, ethical and developmental state b) Priority 6: social cohesion and safe communities 3. Monitoring implementation of Strategic Plan (SP) a) The plan has 4 outcomes, 9 outcome indicators, each with five year targets all contributing to the impact statement b) Progress on attainment of five year targets will22be monitored STRATEGIC PLAN (cont…) Impact statement: Response and accountable police service that renders professional service in a human rights environment Outcome 5 year Outcome Comments Indicator Target Effective % increase in 95% Increase from 80%, to and ICT systems improve business efficient availability operations administrat Improved Clean Implementation of clean ive support financial audit audit strategy is ongoing governance opinion % increase of 90% Currently average vacancies filled turnaround time on filling within six vacant posts is 22%. months Monitoring processes to be strengthened 23 STRATEGIC PLAN (cont…) Impact statement: Response and accountable police service that renders professional service in a human rights environment Outcome 5 year Outcome Comments Indicator Target Reduced Increase in 1 503 Increase from 1 304. These level of number of are dockets referred to NPA police criminal cases for decision on whether to criminality decided by NPA prosecute or not to and prosecute. misconduct Increase in 1 398 Increase from 1 075. These number of are cases were IPID has disciplinary recommended disciplinary recommendation action to be taken against s initiated the member/s. SAPS/MPS is expected to initiate disciplinary process Increase in 1 437 Increase from 1 105. These number of are cases were disciplinary disciplinary process is concluded and recommendation there’s an outcome. 24 s finalised STRATEGIC PLAN (cont…) Impact statement: Response and accountable police service that renders professional service in a human rights environment 5 Outcome year Outcome Comments Indicator Targe t Department’ % of legal advice 90% These are intended to s legal resulting in assist investigators to interests resolved address any obstacles protected investigation encountered during challenges investigation % reduction of 10% This is aimed at reducing Improved number of legal department’s legal awareness claims against the liability on IPID’s Department services Increase in 13 Increase citizen’s number of people 860 awareness on IPID’s reached out mandate and services through awareness campaigns 25 4. ANNUAL PERFORMANCE PLAN 2020-2021 PER PROGRAMME Programme 1: Administration Purpose: to provide strategic leadership, management and support services to the Department. The programme consists of five sub-programmes listed below, with staff complement of 107: 1.Departmental Management a) Executive Support, Corporate Governance, Strategy and Performance Monitoring, Security Management and Vetting Services. 2. Internal Audit 3. a) Finance Services Office of the Chief Financial Officer, Finance and Supply Chain and Asset Management. 4. Corporate Services a) Human Resource Management and Development Services, Information and Communication Technology and Auxiliary Services. • Office Accommodation 27 Programme 1: Administration (cont…) The table below presents five (05) output indicators that are contributing to the attainment of outcomes in the Strategic Plan, including MTEF annual targets Medium-term Targets Outcome Output Indicators 2020/ 2021/ 2022/ 21 22 23 % implementation of ICT 80% 90% 90% Infrastructure Plan per year 100% 100% % implementation of Annual 90% Internal Audit Plan per year Effective 60% 70% and efficient % implementation of risk 60% administrati mitigation strategies per year ve support % compliance of SMS 100% 100% 100% financial interests submitted through e-disclosure <10% <10% <10% % vacancy rate per year 28 Programme 2: Investigation & Information Management Purpose: to co-ordinate and facilitate the Department’s investigation processes through the development of policy and strategic frameworks that guide and report on investigations. The Programme consists of three sub-programmes listed below with staff of complement of 263: 1.Investigation Management 2.Investigation Services 3.Information Management 29 Programme 2: Investigation & Information Management (cont…) The tables below presents 13 output indicators that contribute to the attainment of outcomes in the Strategic Plan, including MTEF annual targets: Medium-term Targets Outcome Output Indicators 2020/ 2021/2 2022/ 21 2 23 185 185 Number of investigation of 180 deaths in police custody that are decision ready per year 288 288 Number of investigations of 280 deaths as a result of police Reduced action that are decision ready level per year of 370 370 police Number of investigations of 370 crimin discharge of an official firearm by ality a police officer that are decision and ready per year misco Number of investigations of rape 130 135 135 nduct by a police officer that are decision ready per year Number of investigations of rape 15 15 15 while in police custody that are 30 decision ready per year Programme 2: Investigation & Information Management (cont…) Outcome Reduced level of police criminality and misconduc t Medium-term Targets Output Indicators 2020/ 2021/2 2022/ 21 2 23 Number investigations of torture 80 80 80 that are decision ready per year Number of investigations of 2000 2000 2000 assault that are decision ready per year Number investigations of 85 85 85 corruption that are decision ready per year Number investigations of other 10 10 10 criminal and misconduct matters referred to in section 28(1)(h) of the IPID Act that are decision ready per year Number investigations of 25 25 25 offences referred to in section 33 of the IPID Act that are decision ready per year 31 Programme 2: Investigation & Information Management (cont…) Medium-term Targets Outcome Output Indicators 2021/2 2022/2 2020/21 2 3 Number of approved 3 3 3 systemic corruption cases that are decision ready per year % of dockets referred to 90% 90% 90% Reduced the National Prosecuting level of Authority within 30 days police of being signed off per criminality year and % of recommendation 90% 90% 90% misconduct reports referred to the South African Police Service and/or Municipal Police Services within 30 days of recommendation report being signed off per year 32 Programme 3: Legal and Investigation Advisory Services Purpose: to manage and facilitate the provision of investigation advisory services. Provide legal, civil and labour litigation services. The Programme consists of three sub-programmes listed below with staff complement of six (06): 1.Legal Support and Administration 2.Litigation Advisory Services 3.Investigation Advisory Services 33 Programme 3: Legal and Investigation Advisory Services (cont…) The table below presents four (04) output indicators contributing to the attainment of outcomes in the Strategic Plan, including MTEF annual targets: Medium-term Targets 2020/2 2021/2 2022/ Outcome Output Indicators 1 2 23 % of oral legal advice 95% 95% 95% provided to investigators within 2 working days of request % of written legal advice 70% 70% 70% provided to the department within 30 working days of Department’ request per year s legal % of litigation matters 100% 100% 100% interests referred with instructions to protected the state attorney within 10 working days of receipt per year % of contracts/service level 90% 90% 90% agreements finalized within 30 working days of request 34 per year Programme 4: Compliance Monitoring & Stakeholder Management Purpose: Monitor and evaluate the relevance and appropriateness of recommendations made to the South African Police Service and Municipal Police Services in terms of the IPID Act, No.1 of 2011. The Programme consists of two sub-programmes listed below, with staff complement of 15: 1.Compliance Monitoring 2.Stakeholder Management 35 Programme 4: Compliance Monitoring & Stakeholder Management (cont…) The table below presents eight (08) output indicators contributing to attainment of outcomes in the Strategic Plan, including MTEF Medium-term Targets annual targets : Outcome Output Indicators 2020/2 2021/2 2022/ 1 2 23 Number of community 40 40 40 Improved awareness on outreach events conducted IPID’s services per year 136 136 136 Number of formal engagements held with key stakeholders per year 56 56 56 Number of station lecture Reduced level awareness trainings per of police year 1100 1100 criminality Number of 1100 and recommendations referred misconduct to SAPS and MPS that are analysed per year 1500 1500 Number of criminal 1500 referrals forwarded to NPA that are analysed per year 36 Programme 4: Compliance Monitoring & Stakeholder Management (cont…) Medium-term Targets Outcome Output Indicators 2020/ 2021/ 2022/2 21 22 3 % of responses from SAPS 60% 60% 60% and MPS that are analysed Reduced level per year 50% 50% of police % of responses from the 50% NPA that are analysed per criminality year and misconduct Number of case docket 5 5 5 inspections conducted per year 37 5. Contribution of Provinces to Strategic Plan 1. Provinces are contributing to attainment of outcome indicators in the Strategic Plan. 2. Progress on performance is coordinated by head office Type of Plan Strategic Plan Outcome Indicators Improved financial governance Percentage increase of vacancies filled within six months Increase in number of criminal cases decided by NPA Increase in number of disciplinary recommendations initiated Increase in number of disciplinary recommendations finalised Increase in number of people reached out through awareness campaigns nationally 38 6. Contribution of Provinces to APP 1. Provinces are contributing to attainment of output indicators in the APP 2. Progress on performance is coordinated by head office Type of Output Indicators Plan Percentage compliance of SMS financial interest submitted through e-disclosure Percentage vacancy rate per All eleven (11) Programme 2 indicators on investigations of all cases in line with section 28 and 33 of IPID Act Percentage of dockets referred to the NPA within 30 days Annual Performan Percentage of recommendation reports referred to ce Plan SAPS/MPS within 30 days Number of community outreach events conducted Number of formal engagements held with key stakeholders Number of station lecture awareness trainings Percentage of responses from SAPS/MPS that are analysed Percentage of responses from NPA that are analysed 39 7. CONCLUSION 1. Strengthening of security control measures to ensure safety of investigators; 2. Measures were implemented in line with National State of Disaster regulations for Covid-19; 3. Our performance stakeholder in both engagements will Investigation be affected and by National lockdown; and 4. All complaints received by IPID will be investigated to ensure that Justice is served to the complainants. 40 Thank you independent pofice investiggtive directorate I P?mln?g?nm 0F SOUTH