INTEROFFICE CORRESPONDENCE Los Angeles Unified School District Office of the Superintendent TO: Board Members Austin Beutner, Superintendent FROM: Megan Reilly, Deputy Superintendent INFORMATIVE DATE: May 19, 2020 SUBJECT: LACOE PURCHASES AND CONTRACTS Background: On March 10, 2020, the Board of Education ("Board") of the Los Angeles Unified School District ("District") considered and adopted a resolution, under Board Report No. 308-19/20 ("Emergency Resolution"), declaring that emergency conditions exist throughout the District due to the emergency conditions related to the novel coronavirus (COVID-19). The Emergency Resolution was adopted pursuant to section 20113 of the Public Contract Code. This statute provides an exception to bidding in emergency situations. Section 20113 requires that the District obtain the County Superintendent of Schools' approval of the use of the emergency bidding exception. Since that time, the Procurement team prepares weekly lists of purchases and contracts and are part of the $540 million in expenditures for COVID-19. These lists are sent to the Los Angeles County Office of Education for approval. This informative provides the lists for eight weeks starting March 16 – May 8, 2020. Please see attached LAUSD Purchases and Contracts signed by Debra Duardo, County Superintendent of Schools, Los Angeles County Office of Education. Attachment c: Pedro Salcido David Holmquist David Hart Darnise Williams Patricia Chambers Jefferson Crain LAUSD Purchases and Contracts Week 1? 3/16?3/20/20 Authority Vendor Description Dollar Amount Exceeds Board Authority] Requires Emergency delegation T?Mobile USA Mobile broadband services and devices. Increase existing approval $250,000 capacity by $500,000 for total of $750,000 $500,000 Apple Purchase of Apple Tablets 8: Ipads - $37,730,000 Exceeds Board Authority/Requires Emergency delegation One-Time Formal bid to be released 03/ 19 for care approval TBD packages to be sent to school sites prior to re-opening. IFB for sanitizing products and hand soap. $1.1 Million Within Board delegated authority/or previouslyapproved Multiple Increase purchase limit on MMB rd to allow for emergency $100,000 by Board and within Contract capacity purchases for Stores Warehouse Within Board delegated authority/or previously approved E.0.C Exception to purchase food for staff and any other by Boa rd and within Contract capacity Multiple emgerncy supplies needed for staff in the Emergency Operations Center. $1,500-purchase limit. Within Boa rd delegated authority/or previously approved Multiple Increase purchase limit on MMB rd to allow PSD to purchase by Boa rd and within Contract capacity thermometers $12,000 Within Board delegated authority/or previously approved various vendors by Board and within Contract capacity Emergency purchase of 417 thermal thermometers $15,000 Within Boa rd delegated authority/or previousiy approved Arey Jones by Boa rd and within Contract capacity Purchase of Chromebooks for students to learn from home. $15,000,000 Within Board dele ated authori for previousl a proved . by Board and withign Contract catJacity MUItlple fOOd vendors Meals and Meal kits for Grab Go meals $1,431,333 Within Board delegated authority/or previously approved Multiple Increase purchase limit to $100,000 on MMB P-Card to allow for by Boa rd and within Contract capacity emergency purchases for Stores Warehouse $7,500 Within Board delegated authority/or previously approved In support of online learning, professional develo ment for by Boa rd and within Contract capacity Multiple professuonal services distance learning 8: distribution of 1:1 learning defrices $750,000 Within Board dele ated authori or reviousl a raved . by Board and withign Contract eager: pp Te'ews'ons f? ?gamma centers $148,610 March 20, 2020 Debra Duardo, M.S.W., Los Angeles County Superintendent of Schools Authority 1. \endor LAUSD Purchases and Contracts Week 2 3/23-3/27/2020 Dollar Fund-ing995931799? - .. .. 3 993791"? Amount. Source .. A5 9f .. .. Within Board delegated authority/or LogMeIn Increase purchase limit on Certi?cated Additional 100 $3,999 FUND 15282 3/25/2020 previously approved by Board and Recruitment/ Of?ce of the Chief HR Of?cer to licenses COVID-23 within Contract capacity purchase LogMeIn licenses for staff Within Board delegated authority/or Multiple food Meals and Meal kits for Grab Go meals $628,266 FOODS 3/25/2020 previously approved by Board and vendors FUND within Contract capacity 1134701 Exceeds Board Authority/Requires Fam Brands Purchase of N95 and Surgical Masks for the 100,000 N95 and $1,248,300 FUND 15282 3/25/2020 Emergency delegation approval Grab n' Go food program per emergency 300,000 surgical COVID -l9 delegation at approval of CFO. Exceeds Board Authority/Requires T?Mobile USA Mobile broadband services and devices. $500,000 FUND 15282 3/25/2020 Emergency delegation approval Increase existing $250,000 capacity by COVID -20 $1,000,000 for total of $1,250,000 (shown originally as on ?rst line- Was increased to $1,000,000 during process Exceeds Board Authority/Requires T-Mobile USA Increase capacity by $560,000 to $1,810,000 13,000 devices in $560,000 FUND 15282 3/25/2020 Emergency delegation approval 3 amendments COVID -21 Within Board delegated authority/or Verizon Mobile broadband services and devices. No Not to FUND 15282 3/25/2020 previously approved by Board and cost amendment to incorporate exceed $4.6 COVID -22 within Contract capacity "Anytime/Anywhere" initiative. but waiting for ITD number Within Board delegated authority/or Arey Jones 12,000 Windows devices, software, e-waste, 12,000 Windows $4,693,275 FUND 15232 3/27/2020 previously approved by Board and tax devices COVID -23 within Contract capacity Within Board delegated authority/or Arey Jones 10,000 Chromebooks, software, e-waste, tax 10,000 $2,261,120 FUND 15282 3/27/2020 previously approved by Board and Chromebooks COVID -24 within Contract capacity Exceeds Board Authority/Requires T-Mobile USA Mobile broadband services and devices. $872,000 FUND 15282 3/27/2020 Emergency delegation approval Increase capacity by $872,000 COVID -25 Debra Duardo, M.S.W., County Superintendent of Schools NVithin Board delegated LAUSD Purchases and Contracts Week 3 3/30?4/2/20 Rental of Refrigerat Tralers for four sites Dollar . . Aim-cunt. Asof Sansray Single Source New authorityi'or previously approved Vendor for storage of POD food. COVID ~19 by Board and within Contract capacity Within Board delegated Stores Multiple vendors. Some Miscellaneous Cleaning and safety supplies $186,657.48 FUND 15282 4972020 authorityfor previously and within Procurement have existing contracts, purchase orders COVID -19 Contract capacity others do not Within Board delegated Alltech Existing vendor and Site Monitoring Services for locations of 4 Security watch $201,520.00 FUND 15282 41212020 authorityfor previously and within Industries contract refrigerated trailers. Unarmed security is every day until COVID -19 Contract capacity needed weekdays from 12:00 pm - 6:30am, summer and 24 hours on weekends. The contracts run through June. Within Board delegated A Thread Existing vendor. Only 10,100 Grab Go Baseball Caps 10,100 $3 9,606 Of?ce of the 47272020 authorityfor previously and within Ahead vendor able to meet Supt. Contract capacity delivery deadline. Within Board delegated Stores Multiple vendors. Some Nitrile Gloves, Paper Towels, Toilet Paper Multiple $853,737 FUND 15282 47272020 authorityfor previously and within Procurement have existing contracts, Quantities COVID -19 Contract capacity others do not Within Board delegated Professional Not Applicable Food Bank Donations MOU $0 NIA 472(2020 authorityz'or previously and within Services Contract capacity Within Board delegated Stores Existing vendor and Face Shields Awaiting 1,000; $102,875 FUND 15282 4/272020 authority/or previously and within Procurement contract 4,000 due 4/25 COVID -l 9 Contract capacity Within Board delegated Food Existing vendors and Multiple food types Multiple $6,796,374 FOODS 47212020 authorityfor previously and within Procurement contracts Quantities FUND Contract capacity I 134701 Within Board delegated Arey Jones Existing vendor and Laptops 23 $30,766 FUND 15282 47272020 authorityfor previously and within contract COVID -19 Contract capacity April 7, 2020 Debra Duardo, M.S.W., Ed. D., Los Angeles County Superintendent of Schools Within Board delegateduo LAUSD Purchases and Contracts Weeks 4 5 4/6-4/17/20 a ware defense software 1? 5,0070 licenses . previously approved by Board and COVID -19 within Contract capacity Within Board delegated authority/or Pro 3 Existing vendor Ear Buds 250,000 ear buds $187,500 FUND 15282 4/2/2020 previously approved by Board and Communications COVID - 9 within Contract capacity Within Board delegated authority/or Multiple Existing vendor and Piggyback, Contract and Non- Multiple items- $261,465 FUND 15282 4/2/2020 previously approved by Board and contract Contract awarded and/or disinfectant, soap, COVID -19 within Contract capacity issued paper towels Within Board delegated authority/or Gold Star Foods Existing vendor and Add multiple new food items? Various food items $1 ,458,31 7 FOODS FUND 4/3/2020 previously approved by Board and contract 10 amendments 130-5310 within Contract capacity Within Board delegated authority/or Sysco Existing vendor and Add multiple new food items-3 Various food items $235,] 70 FOODS FUND 4/3/2020 previously approved by Board and contract amendments 130-5310 within Contract capacity Within Board delegated authority/or Let's Do Lunch, Existing vendor and Add multiple new food items?2 Various food items $210,800 FOODS FUND 4/3/2020 previously approved by Board and DBA Integrated contract amendments 130?53 10 within Contract capacity Food Service Within Board delegated authority/or Multiple Existing vendor and Multiple foods and food related Multiple quantities $453,338 FOODS FUND 4/3/20 previously approved by Board and Contractors contract supplies 130-5310 within Contract capacity Within Board delegated authority/or Fam Brands Existing vendor and Surgical Masks 300,000 each $394,200 FUND 15282 4/6/2020 previously approved by Board and contract COVID -19 within Contract capacity Within Board delegated authority/or Solutions Existing vendor and Device Rollout Consulting- 25,000 COVID-19 4/7/2020 previously approved by Board and contract one-time PO Central within Contract capacity April 20, 2020 Debra Duardo, M.S.W., Ed . D., County Superintendent of Schools Within Board delegated LAUSD Purchases and Contracts Weeks 4 5 4/6-4/17/20 Single Source New ?24,900 Keela Ray, ED. Plan and implement continuity previously approved by Board and D. Vendor of learning program for all Central within Contract capacity LAUSD schools?one?time PO Within Board delegated authority/or Hillyard, Inc. New Vendor Purchase of eMist Electronic 27 mist sprayers $123,856.66 FUND 15282 4/7/2020 previously approved by Board and Sprayer COVID -19 within Contract capacity Within Board delegated authority/or McKesson Existing vendor and Alcohol, isopropyl rubbing 2,400 bottles $3,022.20 FUND 15282 4/8/2020 previously approved by Board and contract COVID -19 within Contract capacity Within Board delegated authority/or Of?ce Solutions Existing vendor and Wipes, Disinfectant, 75/Can 334 CSE $9,871.05 FUND 15282 4/8/2020 previously approved by Board and contract COVID -19 within Contract capacity Within Board delegated authority/or Blackboard Existing vendor and Additional Teacher to Student District-wide 1,157,900 FUND 15282 4/9/2020 previously approved by Board and contract Noti?catiou functionality enterprise license COVID -19 within Contract capacity Within Board delegated authority/or Monitor EDU Existing vendor and Personnel Commission 1,3 88 exams 25,000 FUND 15282 4/9/2020 previously approved by Board and contract applicant exam proctoring COVID -19 within Contract capacity system Within Board delegated authority/or Multiple Existing vendor and Contract PO's issued in support Various quantities $12,543,552 FOODS FUND 4/9/2020 previously approved by Board and contract of the Grab Go sites 130-5310 within Contract capacity Within Board delegated authority/or Sonsray Existing vendor and Rental of additional 14 14 Refrigerated $104,357 FUND 15282 4/9/2020 previously approved by Board and contract Refrigerated Trailers Trailers COVID -19 within Contract capacity Exceeds Board Authority/Requires Alltech Existing vendor and Site Monitoring Services various $108,835 FUND 15282 4/9/2020 Emergency delegation approval Industries contract COVID -l9 April 20, 2020 Debra Duardo, M.S.W., Ed . D., County Superintendent of Schools LAUSD Purchases and Contracts Weeks 4 5 4/6-4/17/20 Vendor Sole/ Single Sou rce/ Existing Vendor Description Quantity Dollar Amount Funding Source Within Board delegated authority/or Arey Jones Existing vendor and I Round trip totes to protect 5,000 units $82,125 FUND 15282 4/9/20 previously approved by Board and contract delivery of iPads COVID -19 within Contract capacity Within Board delegated authority/or Of?ce Solutions Existing vendor and Nitrile Gloves (M, L, XL) 22,000 boxes $86,724 FUND 15282 4/9/20 previously approved by Board and contract COVID -19 within Contract capacity Within Board delegated authority/or TRR Supplies New vendor and Emergency purchase of 100 100 digital $8,243 FUND 15282 4/13/20 previously approved by Board and contract thermal thermometers thermometers COVID -19 within Contract capacity Within Board delegated authority/or 360 Labs New vendor and Hand Sanitizer 802 10,000 bottles $48,727.50 FUND 15282 4/13/20 previously approved by Board and contract COVID -19 within Contract capacity Within Board delegated authority/or ABM Existing vendor and Emergency Cleaning of various $107,025 FUND 15282 4/14/20 previously approved by Board and contract District Headquarters COVID ?19 within Contract capacity Within Board delegated authority/or Gorm, Inc New vendor and Hand Sanitizer 2oz, 950ml 20:- 13,860 $113,271.19 FUND 15282 4/14/20 previously approved by Board and contract 950ml- 1,100 cases COVID -19 within Contract capacity Within Board delegated authority/or Gorm, Inc New vendor and Hand Sanitizer 802 8 oz?S,120 $23,237.95 FUND 15282 4/15/20 previously approved by Board and contract COVID -19 within Contract capacity Within Board delegated authority/or Gold Star Foods Existing vendor and Contract PO's issued in support Various food items $384,381.84 FOODS FUND 4/15/20 previously approved by Board and contract of the Grab It Go sites 130-5310 within Contract capacity Within Board delegated authority/or Various vendors Existing vendor and Contract PO's issued in support Various food items $460,114.44 FOODS FUND 4/16/20 previously approved by Board and contract of the Grab It Go sites 130-5310 within Contract capacity April 20, 2020 WA A Debra Duardo, M.S.W., Ed . D., County Superintendent of Schools Authority LAUSD Purchases and Contracts Weeks 4 5 4/6-4/17/20 Vendor Sole/ Single Source/Existing Vendor Description Quantity Dollar Amount Funding Source Exceeds Board Authorityx?Requires Amazon Existing vendor and Purchase of headphones to 131,000 units $1,936,507.50 FUND 15282 4f16r'20 Emergency delegation approval contract support distance learning COVID -19 Within Board delegated authority/or Amazon Existing vendor and Exception request to support 1 box of 100 $24.00 FUND 15282 4/16/20 previously approved by Board and contract the mailing of Teacher's COVID -19 within Contract capacity instructional packets Exceeds Board Authorityr'Requires Alltech Existing vendor and Site Monitoring Services $397,466.65 FUND 15282 4/17120 Emergency delegation approval Industries contract ongoing through 6/30/2020 COVID -19 Within Board delegated authority/or Various vendors Existing vendor and Contract PO's issued in support Various food items $84,236.00 FOODS FUND 4117190 previously approved by Board and contract of the Grab Go sites 130-5310 within Contract capacity April 20, 2020 WW Debra Duardo, M.S.W., Ed. D., County Superintendent of Schools Within Board delegated authority/or LAUSD Purchases and Contracts Week 6 4/20-4/24/20 4/20/2020 Various vendors Existing vendor and POs issued in support of Various food previously approved by Board and contract Grab Go sites items 130-5310 within Contract capacity Within Board delegated authority/or Various vendors Existing vendor and P03 issued in support of Various food 199,990.10 FOODS FUND 4/21/2020 previously approved by Board and contract Grab Go sites items 130-5310 within Contract capacity Within Board delegated authority/or Various vendors Existing vendor and P05 issued in support of Various food $288,275.00 FOODS FUND 4/22/2020 previously approved by Board and contract Grab Go sites items 130-5310 within Contract capacity Exceeds Board Authority/Requires Custom Fab Inc New Received ?ve (5) quotes for 10,000 $54,859.50 FUND 15282 4/?22/2020 Emergency delegation approval Cloth Masks; Awarded to COVID -l9 vendor to purchase 10,000 - 100% cotton cloth mask with protective coverage including pocket ?lter and nose bridge Exceeds Board Authority/Requires Various vendors Existing vendor and P05 issued in support of Various food $80,358.36 FOODS FUND 4i23f2020 Emergency delegation approval contract Grab Go sites items 130-5310 Within Board delegated authority/or Sonsray Rental Single Source-New Rental of Refrigerated 3 $18,350.40 FUND 15282 4/23/2020 previously approved by Board and and Leasing Vendor Trailers for Food Pods COVID ~19 within Contract capacity May 1.2020 WW Debra Duardo, M.S.W., Ed. D., County Superintendent of Schools LAUSD Purchases and Contracts Week 4/27-5/1/overall increase 2 4/24/2020 Fund 15282 2- Within Existing Alltech Industries Site Monitoring Services (Hours) 4,121 $89,489.81 COVID-19 3 4/24/2020 Fund 130-5310 2 - Within Existing Gold Star Foods Various Food (Cases) 24,345 $744,642.27 (Foods) 4 4/24/2020 Fund 130-5310 2 - Within Existing Paper Haimet (Cases) 50 $3,825.00 (Foods) Supply 5 4/24/2020 Fund 15282 2? Within New Custom Fab Inc. Reusable Cotton Face Masks (Each) 10,000 $54,900.00 6 4/24/2020 Fund 15282 2- Within New Gredale LLC Reusable Cotton Face Masks (Each) 10,000 $27,375.00 7 4/27/2020 Fund 130-5310 2 - Within Existing Gold Star Foods Chicken Cheese Sliders (Cases) 3,080 $165,303.60 (Foods) 8 4/28/2020 Fund 130-5310 2 - Within Existing Bestway Pan Dulce, Cinnamon (Cases) 1,008 $37,991.52 (Foods) Sandwiches Inc. 9 4/28/2020 Fund 130-5310 2 - Within Existing Gold Star Foods Cheese Stick Meal Kit (Cases) 560 $28,224.00 (Foods) 10 4/28/2020 Fund 130-5310 2 Within Existing Paper Belt, Back Support (Each) 30 $204.00 (Foods) Supply 11 4/28/2020 Fund 130-5310 2 - Within Existing State of California Applesauce Cup (Cases) 1,400 $22,652.00 (Foods) 12 4/28/2020 Fund 130-5310 2 - Within Existing State of California Applesauce Cup (Cases) 1,400 $22,652.00 (Foods) 13 4/29/2020 Fund 15282 2 - Within Existing Zoom Video Webinar Annual License Agreement for up to 1 $33,926.00 COVID-19 Communications, 10,000 views Inc. 14 4/29/2020 Fund 130-5310 2 Within Existing Gold Star Foods Maple Waf?e and Banana Bread (Cases) 6,820 $220,091.96 (Foods) 1 - Exceeds Board Authority/Requires Emergency delegation approval 2 - Within Board delegated authority/or previously approved by Board and within Contract capacity May 7, 2020 [a 1 Debra Duardo, M.S.W., Ed. D., County Superintendent of Schools LAUSD Purchases and Contracts Week 8? 5/4-5/8/20 3 - Quantm - - "Total. Purchase 3; . Amount Fund 130Various Food Supplies 5/ 1/2020 5310 (Foods) 2 Withm Ex1st1ng Multiple (Cases) 6,820 i 76,507.20 Fund 15282 . . . . . 28 units of E-Mist Machines 2. 5/4/2020 2 - with accessories 28 118,265.60 Fund 130- . . . . Gold Star TORTILLA CHIPS, ROUND 5/4/2020 5310 (Foods) 2 - Foods (Cases) 3,960 96,940.80 Fund 130? . . . . State of i 4. 5/4/2020 5310 (Foods) 2 - Within Ex1st1ng Califomia Applesauce Cup (Cases) 1,400 $22,652.00 Fund 130? . . . . . Various Food Supplies . 5. 5/5/2020 5310 (Foods) 2 (Cases) 7,720 E- $334,927.60 Fund 130- . . . . . Various Food Supplies 6. 5/6/2020 5310 (Foods) 2 - Ex1stmg Multiple (Cases) 22,848 $1,054,197.60 Summer School Credit Fund 15282 Recovery for 30,000 per 2 7. 5/6/2020 2 - Within Existing Edgenuity semester HS courses and 70,000 $6,650,000.00 . .: 40,000 per semester MS courses i Fund 15282 . . . . Headphones for delivery to - i 8. 5/6/2020 2 Withln Ex15t1ng Amazon individual student's home 2,648 39,144.06 1 - Exceeds Board Authority/Requires Emergency delegation approval 2 - Within Board delegated authority/or previously approved by Board and within Contract capacity WW May 14, 2020 Debra Duardo, M.S.W., Ed. D., Los Angeles County Superintendent of Schools