From: To: Cc: Subject: Date: Attachments: Audrey Jones Chad J. Brown; Jonathan T. Wisbey Norman L. White; Karla M. Felton; Tiffany Crawford Finance Department Budget Wednesday, May 13, 2020 1:01:38 PM Finance Department Budget Reductions 5.12.2020.xlsx Hi Chad and Jonathan,   Attached you will find the Finance Department Budget Reduction document. Let me know if you have any questions.   With kind regards,   Audrey R. Jones, MBA Executive Assistant and Project Coordinator to the CFO Department of Finance City of New Orleans 1300 Perdido Street, Room 3E06 New Orleans, LA 70112 (0) 504-658-1501 / (e) aujones@nola.gov   From: To: Cc: Subject: Date: Attachments: Timothy A. McConnell Jonathan T. Wisbey; Roman Nelson Gilbert A. Montaño RE: Budget Reduction Plan Review - NOFD Thursday, May 7, 2020 12:40:50 PM Expenses - NOFD Budget Reduction 4-29-20 v2 (5-7-2020).xlsx Gilbert and Jon, As we were preparing for today’s meeting I realized that the version of the department’s “Expenses” for the proposed NOFD Budget Reduction did not include any data for overtime on the “100-1” tab. I am not sure where the error occurred, but I am responsible and I am sorry. I assigned different members of my staff to complete the different tabs and then attempted to cut and paste after reviewing the final versions. Obviously, unsuccessfully! The version we have stored on SharePoint has the completed tab??? Attached is the same document that I sent last Wednesday (4/29) with the completed “100-1” tab. Please accept my apology. Respectfully,   Chief Tim McConnell Superintendent of Fire New Orleans Fire Department (o) 504-658-4710 (c) 504-799-5565 tmcconnell@NOLA.gov     From: Jonathan T. Wisbey Sent: Thursday, May 7, 2020 9:25 AM To: Roman Nelson Cc: Timothy A. McConnell Subject: Re: Budget Reduction Plan Review - NOFD   I was planning on phone only since we all have the documents but if you think it would be better as a webex I'm happy to send out that info as well.    From: Roman Nelson Sent: Thursday, May 7, 2020 9:24 AM To: Jonathan T. Wisbey Cc: Timothy A. McConnell Subject: RE: Budget Reduction Plan Review - NOFD   Jon, Will this be phone only or do we need to log into a WebEx?   Thanks,   Chief Roman Nelson   -----Original Appointment----From: Jonathan T. Wisbey Sent: Wednesday, May 6, 2020 6:38 PM To: Jonathan T. Wisbey; Yulbritton D. Shy; Brian D. Firstley; Timothy A. McConnell; Elbert R. Thomas, Jr; Roman Nelson; Robert Eiserloh; Joseph P. Lieteau Subject: Budget Reduction Plan Review - NOFD When: Thursday, May 7, 2020 2:00 PM-3:00 PM (UTC-06:00) Central Time (US & Canada). Where: 658-7001, 992 032 159#     From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fwd: ORS Expenses Template.xlsx Friday, May 1, 2020 12:15:05 PM ORS Expenses Template.xlsx Get Outlook for iOS From: David W. Morris Sent: Thursday, April 30, 2020 5:34:28 PM To: Gilbert A. Montaño Cc: Chad J. Brown ; Ramsey J. Green Subject: ORS Expenses Template.xlsx   Gilbert,   Please find the requested cost reduction sheet attached.  While the first 4 tabs are not applicable to ORS at this juncture, we have nonetheless come up with ways to shift personnel, unfilled  positions, and associated responsibilities to both optimize budget efficiency and maintain continuity of services based on current priorities.  It should be said that, given the nature of the ORS portfolio, there will be a time in the relatively near future when we will need to re-expand the staffing model in order to gain the subject matter expertise necessary as innovative recovery strategies come to life and new sectors of the economy see greater investment.  That said, we’re confident that the plan we’re putting forth now meets the demands of this unique moment.  Furthermore, in addition to upholding the ORS mission, we’re happy to continue supporting the Mayor’s office, IGR, the Office of Utilities, NOHD, NOHSEP, and others as we have throughout the COVID-10 response.   I’m available if any other information is needed.   Thanks, David From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: NOPD expense report Thursday, April 30, 2020 2:22:45 PM Final Expenses Template.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Dante M. Bidwell Sent: Thursday, April 30, 2020 2:22 PM To: Gilbert A. Montaño ; Chad J. Brown Cc: Shaun D. Ferguson ; Christopher D. Goodly ; Antoinette W. Bradstreet Subject: NOPD expense report Good afternoon, As requested, the attached document contains NOPD's projected expenses for the rest of 2020. If you have any questions or concerns, feel free to reach out to me directly, or our Fiscal Administrator Antoinette Bradstreet. Thank you From: To: Cc: Subject: Date: Attachments: Importance: Chad J. Brown Clarence Lymon; Jonathan T. Wisbey Shelbi M. Flynn FW: Department Budget Reduction Plan - Sanitation Thursday, April 30, 2020 1:42:08 PM 2020 Cancelled Expenses_Sanitation_v2.0.xlsx High     Chad J. Brown Chief of Staff to the Chief Administrative Officer City of New Orleans   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: Matt R. Torri Sent: Thursday, April 30, 2020 1:24 PM To: Gilbert A. Montaño Cc: Ramsey J. Green ; Cynthia S. Sylvain-Lear ; Chad J. Brown Subject: Re: Department Budget Reduction Plan - Sanitation   Apologies, we realized we left off the deferral of $80k in public litter cans from our budgeted/unencumbered summary sheet.  It has been added to the revised attachment - "2020 Cancelled Expenses_Sanitation_v2.0".   From: Matt R. Torri Sent: Wednesday, April 29, 2020 9:17 PM To: Gilbert A. Montaño Cc: Ramsey J. Green ; Cynthia S. Sylvain-Lear ; Chad J. Brown Subject: Re: Department Budget Reduction Plan - Sanitation   Hi Gilbert.   Attached is the requested Sanitation budget reduction plan.  We also summarized the reductions to items budgeted for 2020, but not yet encumbered in the attached "2020 Cancelled Expenses_Sanitation" workbook.   The only overtime identified is the daily 15 minutes required for a supervisor to open the Elysian Fields yard for field operations clock-in at 6:00 a.m. and the Household Hazardous Waste Materials Collection Day currently scheduled for September, which would require all Sanitation employees to report.   We are continuing to work through some of the concepts on the Misc tab and look forward to feedback from you and your team.     Thanks,   Matt   From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:04 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders –    Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city.   Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Clarence Lymon; Jonathan T. Wisbey Fw: Department Budget Reduction Plan Thursday, April 30, 2020 11:33:38 AM Expenses Template_Property Management.xlsx PM_Critical Employee List_4_29_20.xlsx 4.29.20.EmployeeWorkStatusUpdate_Property Mangement_FINAL.xlsx 2020 Property Management Operating Expenditures_4_29_20.xlsx Janitorial Contract Cost Projections_04242020.xlsx GCE Services Renewal Memo.docx 200427 CONO Energy Efficiency Services Year 4.docx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Greg R. Nichols Sent: Wednesday, April 29, 2020 5:18 PM To: Gilbert A. Montaño Cc: Martha J. Griset ; Stephanie M. Landry ; Ramsey J. Green ; Chad J. Brown Subject: RE: Department Budget Reduction Plan Gilbert,   Please find attached the following documents:   Requested Expenses Template Updated Critical Employee & Employee Work Status list with changes from last version we sent highlighted in Red. We weren’t sure which list you were referring to since both were submitted, so both are updated. 2020 Departmental expenditure dashboard we use to track/project all of our GF operating budget Janitorial cost projections for 3 different scenarios – explained in more detail below Memo requesting approval for the funding for renewing the department’s Energy Efficiency contract with Green Coast Services, which we felt is necessary and will save the City $ on its utility bill.   Few quick notes: We’re include janitorial cost projection which show 3 different scenarios, although the reality will likely be somewhere in that continuum depending on when and how much buildings reopen. Those scenarios are: Fully open buildings all year Reductions in sq. ft. from mid-March through June 1, opening back up all buildings for remainder of 2020 Reductions in sq. ft. from mid-March through end of 2020. The Siemens contract was routed through our budget, but there was supposed to be a move of $ from other department’s budgets into ours to fund this.  I don’t believe that ordinance has been introduced yet due to the Council meeting schedule. On the 3rd tab of the expenses spreadsheet, we have MANY small expenses which fall under 1k that we just classify by category rather than vendor. We  proposed a reduction we may be able to live with for the remainder of the year. We budgeted $100,000 at the outset of 2020 to acquire an electronic work order system so we can better track repair requests our department receives.  We didn’t include it as a reduction on that tab because there is no RFP yet, but if forced to, we could keep operating on paper work orders as we have been.   We welcome the opportunity to discuss this with you further in the future.   Thanks,   Greg Nichols Deputy Director, Property Management City of New Orleans 1300 Perdido Street Suite 5W08 New Orleans, LA 70112 grnichols@nola.gov 504-658-7647 (o) 504-253-1626 (c)   From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:05 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders – Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations. That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few. Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city. This review should be done with all funding sources in mind, not only General Fund. I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.  I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.  Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city. Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Clarence Lymon; Chad J. Brown; Jonathan T. Wisbey Fw: Department Budget Reduction Plan Thursday, April 30, 2020 11:33:01 AM image002.png Safety and Permits Expenses Template.xlsx Dept of Vehicles Memo.pdf Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Tammie T. Jackson Sent: Thursday, April 30, 2020 12:01 AM To: Gilbert A. Montaño Cc: Zachary R. Smith Subject: RE: Department Budget Reduction Plan    Good night   Attached is the Safety and Permits Expense Report and a memo outlining a suggestion for efficiency as it relates to vehicles regulated and maintained by the City.  I look forward to discussing additional ideas to support the overall reduction of expenses.   Practice social                               distancing and stay well. 9 questions: 10 minutes Approximately $2,291 in federal funding From YOUR census response Census New Orleans     Thanks, T. Jackson Interim Director - Safety & Permits 1300 Perdido Street, 7th floor New Orleans, LA  70112 (504)658-7207 For more information about Safety and Permits, visit our website: https://nola.gov/safety-andpermits/ CONFIDENTIALITY NOTICE: The information contained in this electronic mail transmission may be a attorney/client privileged, and confidential, intended only for the use of the individual or entity identified herein.  If you are not the intended recipient, you should cease reading this document, and are hereby notified that any disclosure, dissemination, distribution or copying of this communication is strictly prohibited.  If you have received this electronic transmission in error, please immediately notify me by return electronic mail, via facsimile or telephone, and destroy the original electronic message.   Visit the City of New Orleans website:https://nola.gov/   From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:05 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders – Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations. That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few. Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city. This review should be done with all funding sources in mind, not only General Fund. I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.  I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.  Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city. Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Clarence Lymon; Jonathan T. Wisbey; Chad J. Brown Fw: Department Budget Reduction Plan Thursday, April 30, 2020 11:32:19 AM doc00525220200429154213.pdf Copy of Expenses Template 4-29.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Lisa M. Hudson Sent: Wednesday, April 29, 2020 4:55 PM To: Gilbert A. Montaño Cc: Angelica M. Hayes Subject: FW: Department Budget Reduction Plan Good Afternoon:   Please see attached Budget Reduction Plan for the Department of Civil Service.   Best regards,   Lisa M. Hudson Personnel Director Civil Service Department 504-658-3504     From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:05 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders – Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations. That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few. Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city. This review should be done with all funding sources in mind, not only General Fund. I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.  I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.  Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city. Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Claudia Riegel Chad J. Brown; Jonathan T. Wisbey New Orleans Mosquito, Termite and Rodent Control Board. Thursday, April 30, 2020 11:02:49 AM NOMRTCB Budget reduction cover letter 4 29 2020.docx NOMRTCB Expenses Template budget reduction Mosquito control 04 30 2020.xlsx NOMRTCB Mosquito termite and Rodent Control mission.docx NOMRTCB Reduction employee list 04-27-2020.xlsx Good morning. Please see the files attached. Claudia Claudia Riegel, Ph.D. Director  City of New Orleans Mosquito, Termite and Rodent Control Board  2100 Leon C. Simon Dr.  New Orleans, LA 70122 Office:(504)658-2440 Direct:(504)658-2408 Mobile:(504)415-7068 criegel@nola.gov @claudia_riegel From: To: Cc: Subject: Date: Attachments: Anna B. Maltseva Winston H. Reid; Jonathan T. Wisbey Chad J. Brown Re: CEHB Expenses Thursday, April 30, 2020 10:50:04 AM CEHB Expenses.xlsx Yes sir, please see attached. Sent from my Verizon, Samsung Galaxy smartphone Get Outlook for Android From: Jonathan T. Wisbey Sent: Thursday, April 30, 2020 10:32:49 AM To: Anna B. Maltseva ; Winston H. Reid Cc: Chad J. Brown Subject: Fw: CEHB Expenses Anna, I think the attachment may have dropped off. Can you please resend?  Jon  From: Gilbert A. Montaño Sent: Thursday, April 30, 2020 10:25 AM To: Chad J. Brown ; Clarence Lymon ; Jonathan T. Wisbey Subject: Fwd: CEHB Expenses Get Outlook for iOS From: Anna B. Maltseva Sent: Wednesday, April 29, 2020 5:07:03 PM To: Gilbert A. Montaño Cc: Winston H. Reid Subject: RE: CEHB Expenses Good afternoon Attached, please find the expenses spreadsheet from Code Enforcement and Hearings Bureau. Thank you, Anna Maltseva Administrative Manager Code Enforcement and Hearings Bureau (504) 658-4345 PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Clarence Lymon; Jonathan T. Wisbey Fwd: EXTERNAL EMAIL: RE: Department Budget Reduction Plan Thursday, April 30, 2020 10:26:01 AM NOLABA Expenses Template _CAO_vQM.xlsx Get Outlook for iOS From: Quentin L. Messer, Jr. Sent: Wednesday, April 29, 2020 4:57:25 PM To: Gilbert A. Montaño Cc: Chad J. Brown Subject: EXTERNAL EMAIL: RE: Department Budget Reduction Plan   EMAIL FROM EXTERNAL SENDER: DO NOT click links, or open attachments, if sender is unknown, or the message seems suspicious in any way. DO NOT provide your user ID or passsword. Hello Gilbert,   Trust that your family and you safe and find some peace during this uncharted season.   Your e-mail was thoughtful and reflected the gravity of this moment.   Please find attached the Business Alliance’s response to your request.   While I appreciate the necessity of this exercise, I hope that the local economy’s vulnerability during this unprecedented public health and economic crisis underscores the importance of increased and sustained investment in the Business Alliance as the City of New Orleans’ accredited economic development organization.   I welcome the chance to present the merits of sustained, if not increased funding for the Business Alliance whenever your schedule permits since there is additional benchmark information that we are compiling.  This information should be shareable next week.   Additionally, as we discussed very briefly, I welcome the chance to discuss how the Business Alliance could be leveraged to realize the Administration’s vision of an Office of Business and External Services.    Stay safe and remain encouraged, qlm, jr.           From: Gilbert A. Montaño Sent: Friday, April 24, 2020 11:38 AM To: Gilbert A. Montaño Subject: Department Budget Reduction Plan   EXTERNAL SENDER. DO NOT click links, or open attachments, if sender is unknown, or the message seems suspicious in any way. DO NOT provide your user ID or password.   Department and Agency Leaders  Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what we are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, we will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work we have been called to do.    Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Clarence Lymon; Jonathan T. Wisbey; Chad J. Brown Fwd: Public Works Budget Reduction Plan Thursday, April 30, 2020 10:25:29 AM Public Works Budget Reduction Plan.xlsx Get Outlook for iOS From: Josh W. Hartley Sent: Wednesday, April 29, 2020 5:00:24 PM To: Gilbert A. Montaño Cc: Ramsey J. Green ; Keith J. LaGrange ; Marcello Barbaro ; Kim T. DeLarge, Jr. ; Chantal R. Williams Subject: Public Works Budget Reduction Plan   Gilbert,   In collaboration with all copied, attached you will find the Public Works Budget Reduction Plan.  DPW’s primary focus when looking into reducing the overall budget focused on cutting/reducing outside vendor services and keeping internal staff members employed, even if at a reduced level.  It was important for DPW to take this approach as we value our employees and the critical services they provide each and every day to the City.  DPW also wanted to position itself internally to have the capacity to fully return to full service function quickly, shall that occur at any point this year.   With that said, the first component of the plan reduces the internal salaries budget by approx. $2.43M or by 19.27% of the original allocated budget for salaries.  The savings to this budget consisted of furloughing all parking and towing employees, including parking enforcement officers, ten hours a week for the remainder of the year.  This was decided based on the current  reduction in demands of the community and the needs for parking enforcement.  DPW also obtained cost savings to the general fund by moving eight employees, in our engineering, adjudication, and streetlight divisions, to bond-funded programs and/or projects, and by not filling any current vacancies from our wage reserves.   Overtime will be necessary for several DPW divisions as we are quickly approaching hurricane season.  Drainage maintenance is critical to the safety and welfare of the general public as yearly trends are showing stronger, more intense storm events, which is causing significant flooding.  To help minimize localized flooding and respond to citizen 311 calls, maintenance crews will continue to work 6 day work weeks with the focus on catch basin and drain line cleaning city-wide.  Traffic maintenance crews will also require some overtime throughout the year to respond to similar storm events and general damaged signals/signs caused by variety of reasons.  A summary table can be found in the attached spreadsheet showing expected overtime cost by org. code.   The second component of the plan, other operating mostly utilized for external vendor services, reduces the budget by approx. $10.65M or 44.66% of the original allocated budget for other operating.  External vendor services are still required for DPW to manage the services it performs on a daily basis.  With less traffic on the roadways and people working/staying at home, the need for parking enforcement has significantly dropped.  A majority of the cost savings from DPW’s other operating funds comes from these type of services.  DPW has reduced services of all parking and towing vendors, which includes Duncan (parking ticket and booting processing), SP Plus (parking meter maintenance and collections), American Traffic Solutions (safety, school zone, and red-light camera management),  Hearing Officer Contracts (officers that process/review citizen protests in paying parking/towing violations), and MidCity Automotive (supplemental towing services as needed).  The individual reductions were based on the projected number of tickets, boots, and tows, expected for the remainder of the year.  These vendors are paid by the number of items processed based on the rates established in their contract.   DPW slightly reduced the budget for its roadway, drainage, traffic signs/signals, and maintenance contractors.  The need for these services is still required in order for DPW to properly serve the public and keep the public right of way safe.  While internal maintenance staff can handle some of these services, we have not been able to internalize all of them yet, but are working towards that every year.  Therefore, as mentioned above regarding overtime requirements, it is crucial that we keep these contracts funded in order to properly maintain the roadway, drainage, and traffic systems in place.  However, DPW did fund the streetlight maintenance contractor with bond funds for this year, which saved the general fund approximately $1M.   DPW also projected the generation of additional revenue through its parking and adjudication services.  Assuming no changes in the reduced demands/services provided in the COVID-19 situation, DPW is projecting to receive an additional $2.2M in revenue.  Similar assumptions were made in the calculation of revenue regarding the number of tickets, boots applied, and tows DPW is expecting to execute.  Since the stay at home order has been in effect, DPW primarily enforces safety violations (fire hydrants, corner zones near intersections, crosswalks, ADA, etc.) in the CBD/FQ and Uptown areas.  DPW does not boot a vehicle in any location unless it is considered a high value tow, which means that the owner of the vehicle owes the City over $2,000 in violations and/or fines.  Towing enforces similar violations in the same areas, but also responds to 311 calls outside of these areas if necessary.  The additional revenue could provide an additional 17.55% in savings to the DPW budget.   Overall, DPW is looking to reduce its budget by $13.08M or 35.88% of the original budget allocated to the department.  The proposed reduction allows DPW to continue all services as described above and ensures that the demands made by citizens and/or businesses are being addressed.  Again, DPW developed this plan with its internal staff in mind.  Even though it may require us to reduce full-time employees hours, we are committed in making every effort to keep all staff employed.  Shall further reductions be required in the future, we will continue to take this approach if possible.  I apologize for the lengthy email, but wanted to make sure you were informed and understood the assumptions made in the development of this plan.  If you have any follow-up questions or concerns, please reach out to me at any time.   Sincerely,   Josh Hartley, P.E. Deputy Director of Operations Department of Public Works 1300 Perdido Street, Rm. 6W03 New Orleans, LA 70112 504 606-0707 jwhartley@nola.gov   From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Clarence Lymon; Jonathan T. Wisbey Fwd: EXTERNAL EMAIL: OPDA Budget Assessment Thursday, April 30, 2020 10:24:49 AM Budget Assessment final.pdf Get Outlook for iOS From: Blaise D'Antoni Sent: Wednesday, April 29, 2020 5:17:03 PM To: Gilbert A. Montaño Cc: Graymond Martin Subject: EXTERNAL EMAIL: OPDA Budget Assessment   EMAIL FROM EXTERNAL SENDER: DO NOT click links, or open attachments, if sender is unknown, or the message seems suspicious in any way. DO NOT provide your user ID or passsword. Mr. Montaño, I have attached the requested budget assessment from the Orleans Parish District Attorney's Office.  If you have any questions or need anything else please feel free to contact me.   Thank you,  Blaise C. D'Antoni, Esq. Assistant District Attorney Chief Operating Officer Orleans Parish District Attorney's Office bdantoni@orleansda.com Office: 504-571-2826  *** ORLEANS PARISH DISTRICT ATTORNEY NOTICE: This electronic mail transmission is for the use of the named individual or entity to which it is directed and may contain information that is privileged and/or confidential and/or part of an attorney work product. It is not to be transmitted to or received by anyone other than the named addressee (or a person authorized to deliver it to the named addressee). It is not to be copied or forwarded to any unauthorized persons. If you have received this electronic mail transmission in error, delete it from your system without copying or forwarding it and notify the sender of the error by replying via e-mail or by calling the Orleans Parish District Attorney's Office at 504-822-2414 so that our address record can be corrected. Communications to and from this e-mail address may be subject to provisions of the State of Louisiana Public Records Act. Thank you. *** From: To: Subject: Date: Attachments: Gilbert A. Montaño Clarence Lymon; Chad J. Brown; Jonathan T. Wisbey Fwd: HDLC"s form Thursday, April 30, 2020 10:24:25 AM HDLC Expenses Template.xlsx HDLC Crital Employee List (updated).xlsx Get Outlook for iOS From: Elliott Perkins Sent: Wednesday, April 29, 2020 5:22:28 PM To: Gilbert A. Montaño Subject: Re: HDLC's form   Figured these should go in one email, sorry about that.  Of note in my critical/non list is a plan to use building plans examiners to do their own inspecting.  I think that this will provide better, more personalized service to the public and allow greater flexibility to adapt and respond to changing work loads. From: Elliott Perkins Sent: Wednesday, April 29, 2020 5:08 PM To: Gilbert A. Montaño Subject: HDLC's form   From: To: Subject: Date: Attachments: Gilbert A. Montaño Clarence Lymon; Jonathan T. Wisbey; Chad J. Brown Fwd: Department Budget Reduction Plan - Cultural Economy Thursday, April 30, 2020 10:21:33 AM OCE Expenses Template 042920.xlsx Cultural Economy GENERAL FUND Unencumbered Expenses.xlsx Cultural Economy TOURISM & ARTS Unencumbered Expenses - Special Fund.xlsx Cultural Economy MUSIC and ENTERTAINMENT Unencumbered Expenses - Special Fund.xlsx Cultural Economy FILM Unencumbered Expenses - Special Fund.xlsx Get Outlook for iOS From: Lisa D. Alexis Sent: Wednesday, April 29, 2020 6:09:29 PM To: Gilbert A. Montaño Cc: Ellen M. Lee Subject: Department Budget Reduction Plan - Cultural Economy   Greetings Gilbert, Please find attached submissions as requested;  Office of Cultural Economy's (OCE) Expenses Template 042920 that adds "new" to initial submission response   Services Tab - OCE primary services and impacts Misc Tab - shares potential revenue and business opportunities that look favorable for the City of New Orleans Resubmitting; Office of Cultural Economy's General Fund + 3 Special Cultural Funds.  The spreadsheet formatting is locked on the General Fund heading, however, we named the attached files according to the appropriate Org Code within each spreadsheet. Org Code 2136 - Cultural Economy General Fund Org Code 5115 - Cultural Economy Tourism & Arts Org Code 5117 - Cultural Economy Music & Entertainment Org Code 5118 - Cultural Economy Film Many thanks and take care, Lisa D. Alexis Director Mayor's Office of Cultural Economy Gallier Hall l 545 St. Charles Avenue New Orleans l LA l 70130 504.658.4927 office 504.658.4289 direct office From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:04 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders –    Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city.   Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Clarence Lymon; Jonathan T. Wisbey Fwd: Office of Supplier Diversity (OSD) Thursday, April 30, 2020 10:16:11 AM OSD template for reduction 3.xlsx Get Outlook for iOS From: Camille M. Hazeur Sent: Wednesday, April 29, 2020 7:44:26 PM To: Gilbert A. Montaño Cc: Ellen M. Lee Subject: Office of Supplier Diversity (OSD)   Dear Gilbert et al.,   Please see the attached budget reductions and justifications attached.   Camille Hazeur   Sent from Mail for Windows 10   From: To: Subject: Date: Attachments: Gilbert A. Montaño Clarence Lymon; Chad J. Brown; Jonathan T. Wisbey Fwd: NOFD - Department Budget Reduction Plan Thursday, April 30, 2020 10:15:52 AM Ltr CAO- NOFD Budget Reduction Plan 4-29-2020.pdf Expenses - NOFD Budget Reduction 4-29-20.xlsx NOFD Unfilled Vacancy List 4-27-20.xlsx NOFD OT Cost Proj PP_4-29-20.xlsx NOFD Recruit Class R-2-20 Costs_4-29-20.xlsx NOFD Cost Comparison Hire vs OT_4-29-20.xlsx Get Outlook for iOS From: Timothy A. McConnell Sent: Wednesday, April 29, 2020 9:11:08 PM To: Gilbert A. Montaño Subject: NOFD - Department Budget Reduction Plan   Dear Mr. Montaño,   Please find attached the New Orleans Fire Department’s Budget Reduction Plan (Expenses – NOFD Budget Reduction 4-29-20) as well as my cover letter which details the New Orleans Fire Department’s recommended cost reduction measures. Each proposal has an executive level explanation, the associated potential cost savings and a spreadsheet, where applicable, to show our calculations. Thank you for your consideration of these proposal and I look forward to discussing them with you.   Respectfully,   Chief Tim McConnell Superintendent of Fire New Orleans Fire Department (o) 504-658-4710 (c) 504-799-5565 tmcconnell@NOLA.gov     From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:05 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders –    Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city.   Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Clarence Lymon; Jonathan T. Wisbey Fwd: Department Budget Reduction Plan - Sanitation Thursday, April 30, 2020 10:15:00 AM Expenses Template_Sanitation_v4.0.xlsx 2020 Cancelled Expenses_Sanitation.xlsx Get Outlook for iOS From: Matt R. Torri Sent: Wednesday, April 29, 2020 9:17:34 PM To: Gilbert A. Montaño Cc: Ramsey J. Green ; Cynthia S. Sylvain-Lear ; Chad J. Brown Subject: Re: Department Budget Reduction Plan - Sanitation   Hi Gilbert. Attached is the requested Sanitation budget reduction plan.  We also summarized the reductions to items budgeted for 2020, but not yet encumbered in the attached "2020 Cancelled Expenses_Sanitation" workbook. The only overtime identified is the daily 15 minutes required for a supervisor to open the Elysian Fields yard for field operations clock-in at 6:00 a.m. and the Household Hazardous Waste Materials Collection Day currently scheduled for September, which would require all Sanitation employees to report. We are continuing to work through some of the concepts on the Misc tab and look forward to feedback from you and your team.   Thanks, Matt From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:04 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders –    Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city.   Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Clarence Lymon; Jonathan T. Wisbey Fwd: Department Budget Reduction Plan Thursday, April 30, 2020 10:13:57 AM Expenses Template OCD as of 4302020.xlsx Essential Staff with Critical Designations as of 4302020.xlsx Get Outlook for iOS From: Marjorianna B. Willman Sent: Thursday, April 30, 2020 9:43:35 AM To: Gilbert A. Montaño Cc: Chad J. Brown ; Ellen M. Lee Subject: Re: Department Budget Reduction Plan   Please find the requested Expenses Template and an updated list of essential staff. Please let me know if anything further is needed. Best, Marjorianna Willman Director  Office of Housing Policy and Community Development  Mayor LaToya Cantrell City of New Orleans 1340 Poydras Street  Suite 1000   New Orleans, LA 70112 Office: 504-658-4200 Cell: 504-300-6418 From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:04 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders –    Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city.   Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: To: Subject: Date: Attachments: Gilbert A. Montaño Jonathan T. Wisbey; Clarence Lymon; Chad J. Brown Fwd: Department Budget Reduction Plan Wednesday, April 29, 2020 4:36:11 PM City of NO Expenses Template 4-29-20-Final.pdf Get Outlook for iOS From: Kevin Dolliole Sent: Wednesday, April 29, 2020 4:23:14 PM To: Gilbert A. Montaño Cc: Henrietta Brown Subject: RE: Department Budget Reduction Plan   INTER-AGENCY EMAIL Good afternoon Gilbert,   Please find attached the completed budget reduction template.   As an enterprise fund, the Aviation Board working with its partners, previously committed to a budget reduction which is already in effect. As you will note on tab 6 of the report, our budget has been reduced by approximately $10 million or 15%. That reduction coupled with the funds we will receive from the CARES Act funding will sustain us through this period. In response to the request, we have populated the first few tabs with summarized data. On the final tab, we have listed the areas and amounts of our budget reduction with explanation.   We hope this is responsive to the request but please advise if otherwise. Thanks.   Kevin   Kevin C. Dolliole Director of Aviation New Orleans Aviation Board P.O. Box 20007 New Orleans, LA 70141     kevind@flymsy.com 504.303.7652 Office 504.303.7566 Fax From: Gilbert A. Montaño [mailto:Gilbert.Montano@nola.gov] Sent: Thursday, April 23, 2020 1:15 PM To: Kevin Dolliole Subject: Fw: Department Budget Reduction Plan Your email was kicked back...   Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:04 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan Department Leaders –    Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city.   Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Jonathan T. Wisbey; Chad J. Brown; Clarence Lymon Fwd: Expense Reduction Plan Wednesday, April 29, 2020 4:16:51 PM Juvenile Justice Intervention Center - expenses template (1).xlsx Get Outlook for iOS From: Kyshun Webster Sr Sent: Wednesday, April 29, 2020 4:15:46 PM To: Gilbert A. Montaño Cc: Emily F. Wolff ; Tenisha Stevens Subject: Expense Reduction Plan   Dear Gilbert: In addition to submitting the formatted documents requested, JJIC offers the following solutions to costs reduction:         1.)     Differ total funding for staffing the expansion of the new facility, while maintaining current allocated staffing levels at the 48-bed capacity, in order to maintain compliance with                     LA Department of Children and Family Services (DCFS) regulatory standards. With the approval for the Intensive Home Supervision program, JJIC will be able to minimize population by releasing youth to home-based supervision.  This will allow us to reallocate staff by ratio for the existing facility to be used to supervise 17 year-olds in the new facility. We anticipate low numbers initially and think that this plan will accommodate the City’s fiscal forecast while still preserving the services and structure put in place by the Mayor as part of her reform agenda for this facility.            2.)  We provide a list of positions that are currently on Civil Leave that are non-essential at this moment in time, which can be furloughed.  Given this scenario, we believe we can maintain baseline essential services that are required for us to manage the operation without undoing the progress that this Administration has accomplished at JJIC while still preparing to comply with the "Raise the Age" state law which becomes effective July 1, 2020.  Yours in service,  Kyshun Webster, Sr. Ph.D. Executive Director  Department of Human Services,  Juvenile Justice Intervention Center 1100--A Milton Street, LA 70122 (504) 658-3431 ?Transforming lives through, restoration, rehabilitation re?entry? From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Clarence Lymon; Jonathan T. Wisbey Fw: Department Budget Reduction Plan Wednesday, April 29, 2020 3:54:47 PM NORDC Expenses Report-COVID19 LB 4.28.2020.xlsx image001.png Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Larry Barabino Sent: Wednesday, April 29, 2020 3:50 PM To: Gilbert A. Montaño Cc: Emily F. Wolff ; Brian P. Egana Subject: RE: Department Budget Reduction Plan Gilbert, Attached is NORD’s Expenses Report.   If you have any questions, please do not hesitate to contact me.   Thanks! Larry   Larry Barabino, Jr.  Chief Executive Officer New Orleans Recreation Development Commission 5420 Franklin Ave  New Orleans, La. 70122 (504)658-3043 Office / (504)658-3050 Fax Larry.barabino@nola.gov     Connect with NORD Website: www.nordc.org Facebook: www.facebook.com/NORDCommission Twitter: @NORDCommission Instagram: NORDCommission Join our email list.   From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:05 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders – Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations. That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few. Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city. This review should be done with all funding sources in mind, not only General Fund. I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.  I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.  Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city. Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Clarence Lymon; Jonathan T. Wisbey Fw: OWD Budget Reduction Plan Wednesday, April 29, 2020 3:33:48 PM Department Budget Reduction Plan - Office of Workforce Development (Sunae S. Villavaso).xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Sunae S. Villavaso Sent: Wednesday, April 29, 2020 1:27 PM To: Gilbert A. Montaño Cc: Sabrina R. Johnson Subject: Re: OWD Budget Reduction Plan Good afternoon Gilbert, Attached is the Budget Reduction Plan for OWD. Should you have questions, please do not hesitate to contact me. Respectfully, From: Sabrina R. Johnson Sent: Wednesday, April 29, 2020 12:07 PM To: Sunae S. Villavaso Cc: Karmen L. McKinley Subject: RE: Department Budget Reduction Plan Hi Sunae,   Please review the attached Department Budget Reduction Plan for the Office of Workforce Development.  Let me know if you have any changes to make so I can update the each spreadsheet.   Thanks, Sabrina   From: Sunae S. Villavaso Sent: Monday, April 27, 2020 8:41 AM To: Sabrina R. Johnson Cc: Karmen L. McKinley Subject: Fw: Department Budget Reduction Plan     Good morning Sabrina,   I am forwarding the expense table from the CAO. Review and Karmen will schedule time for us to discuss. This is due Wednesday.   Thanks!   Sunae Villavaso Deputy Director, Mayor's Office of Workforce Development 3400 TULANE AVENUE SUITE 2000 NEW ORLEANS, LA 70119 (O:) 504.658.4542 (C:) 504.249.1117 Email: Sunae.Villavaso@nola.gov CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use or disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender immediately and destroy all copies of the original message.   From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:04 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders – Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations. That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few. Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city. This review should be done with all funding sources in mind, not only General Fund. I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.  I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.  Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city. Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: Department Budget Reduction Plan Wednesday, April 29, 2020 3:33:35 PM OPCD Cost Savings and Recommendations - For Review Memo.pdf Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Tyrell Morris Sent: Wednesday, April 29, 2020 1:28 PM To: Gilbert A. Montaño Cc: Domonique Curry ; Michael G. Tidwell ; Chad J. Brown Subject: Re: Department Budget Reduction Plan INTER-AGENCY EMAIL Good Afternoon Gilbert, Attached is a memo from us with cost saving and efficiency recommendations.  The spreadsheet template was difficult for us to use as we are outside of the city's account system.  I think the memo gives you the information you are looking for.  If not, please let me know. Thanks Tyrell Tyrell T. Morris, MBA CPE Executive Director Orleans Parish Communication District (New Orleans 9-1-1/3-1-1) 118 City Park Ave New Orleans, LA 70119 Office: 504-671-3615 Cell: 202-607-4612 Fax: 504-671-3919 tmorris@911nola.org www.911nola.org This electronic message and all contents and attachments contain information from the Orleans Parish Communication District which is confidential, or otherwise protected from disclosure. The information is intended to be for the addressee only and should not be shared with parties not specifically named. If you are not the addressee, then any disclosure, copy, distribution or use of this message, or its contents or any of its attachments, is prohibited. If you have received this electronic message in error, please notify us immediately and destroy the original message and all copies. From: Gilbert A. Montaño Sent: Friday, April 24, 2020 11:38 AM To: Gilbert A. Montaño Subject: Department Budget Reduction Plan Department and Agency Leaders  Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what we are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, we will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work we have been called to do.    Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Clarence Lymon; Jonathan T. Wisbey Fw: Department of Parks and Parkways Budget Reduction Plan Wednesday, April 29, 2020 3:33:23 PM PKW 2020 Expenses and Proposed Budget Cuts FINAL.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Ann E. Macdonald Sent: Wednesday, April 29, 2020 1:37 PM To: Gilbert A. Montaño Cc: Ramsey J. Green Subject: Department of Parks and Parkways Budget Reduction Plan Per your request please see attached.   *Please note the spreadsheets are formatted to print on legal paper*      Ann E. Macdonald, Director Parks and Parkways  504-658-3205 9 questions: 10 minutes Approximately $2,291 in federal funding From YOUR census response Census New Orleans     From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:05 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders – Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations. That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few. Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city. This review should be done with all funding sources in mind, not only General Fund. I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.  I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.  Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city. Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: EXTERNAL EMAIL: Re: Department Budget Reduction Plan Wednesday, April 29, 2020 3:32:32 PM NOHLR Analysis 429 2020.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Ana Zorrilla Sent: Wednesday, April 29, 2020 3:27 PM To: Gilbert A. Montaño ; Courtney W. Story Subject: EXTERNAL EMAIL: Re: Department Budget Reduction Plan EMAIL FROM EXTERNAL SENDER: DO NOT click links, or open attachments, if sender is unknown, or the message seems suspicious in any way. DO NOT provide your user ID or passsword. Mr. Montano, While New Orleans Humane Law and Rescue shifted to emergency services during this pandemic, our animal inventory is on par for this time of year with many more animals waiting for our full reopening to be served.  We are concerned about the number of animals that will be coming in in May and June as the City reopens especially as we go into hurricane season.  We have continued to receive calls requesting investigations and are hearing from City Council members about community members requesting services that we are waiting to resume.   We continue our commitment to being efficient and effective and value our partnership with the City of New Orleans.  Attached is the analysis for New Orleans Humane Law and Rescue's Animal Control Services.   Sincerely, Ana Zorrilla, CAWA Chief Executive Officer Louisiana SPCA 1700 Mardi Gras Blvd. New Orleans, LA 70114 www.la-spca.org 504-368-5191   The information contained in this e-mail, and any attachments hereto, is from The Louisiana Society for the Prevention of Cruelty to Animals® (LA/SPCA®) and is intended only for use by the addressee(s) named herein and may contain legally privileged and/or confidential information. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution, copying or use of the contents of this e-mail, and any attachments hereto, is strictly prohibited. If you have received this e-mail in error, please immediately notify me by reply email and permanently delete the original and any copy of this e-mail and any printout thereof. From: Gilbert A. Montaño Sent: Friday, April 24, 2020 11:38 AM To: Gilbert A. Montaño Subject: Department Budget Reduction Plan Department and Agency Leaders  Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what we are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, we will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work we have been called to do.    Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: Department Budget Reduction Plan Wednesday, April 29, 2020 3:31:55 PM Expense Worksheet OCAI.xlsx Copy of Copy of Copy of Essential Personnel Roster - COVID-19 Response.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Nicole J. Heyman Sent: Wednesday, April 29, 2020 3:26 PM To: Gilbert A. Montaño Subject: RE: Department Budget Reduction Plan Gilbert –   Please find attached the requested Expense Workbook that I am submitting on behalf of the Office of Community Assets and Investment.  I welcome your questions and am available to discuss them by email or telephone.  I have also attached an amended Essential Personnel Roster.  I misunderstood the original classification guidance but updated the form when I realized my mistake.  I am resubmitting the form now in the event that my original update got lost in the flood of emails I am sure your staff has received.   I look forward to discussing next steps with you.   All the best, Nicole     Nicole Heyman Director, Office of Community Assets & Investment City of New Orleans Mayor LaToya Cantrell 1340 Poydras Street New Orleans, La 70112 O. 504-658-4247 C. 504-406-3357           From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:05 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders – Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations. That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few. Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city. This review should be done with all funding sources in mind, not only General Fund. I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.  I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.  Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city. Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: EXTERNAL EMAIL: RE: Department Budget Reduction Plan Wednesday, April 29, 2020 3:27:07 PM image002.png image003.png Copy of Copy of Revised OIPM Outstanding Invoices 4-28-20.xlsx Expenses Template.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Susan Hutson Sent: Wednesday, April 29, 2020 2:29 PM To: Gilbert A. Montaño Subject: EXTERNAL EMAIL: RE: Department Budget Reduction Plan EMAIL FROM EXTERNAL SENDER: DO NOT click links, or open attachments, if sender is unknown, or the message seems suspicious in any way. DO NOT provide your user ID or passsword. Good Afternoon Gilbert:    Here is our filled in spreadsheet.  Although we are an ethics entity and our budget is so small, we have cut as much as I think I can (approximately $40k) and still provide oversight to the NOPD.  I also want to thank you for having Chad Brown help us.  He has been amazing in answering questions and helping us through this.    Chief Ferguson and I have spoken recently and our teams will be meeting soon to discuss how OIPM can assist NOPD in fully complying with and ending the federal consent decree.  However, I am not exaggerating when I say that our ability to help is contingent upon having bodies.    The federal consent decree monitors have consistently had 10-12 folks at their disposal over the life of the consent decree at a cost of $2million or more per year.  The OIPM, by contrast, is a bargain at 1.1+ million and we were getting bigger and having more ability to help until this financial crisis hit us.  Nonetheless, we are committed to helping the City and NOPD end the federal consent decree and revert back to local control and local monitoring.    Towards that end, I have included items in this spreadsheet that I believe to be essential to looking at NOPD’s constitutionality.  I have removed: 80% of supplies, 90% of training and have left only that which is essential to my personnel keeping their credentials/licenses necessary to do their work, Non-essential RFQs New computers for our office (our current computers are 4 years old and having some issues, and Legal research software   We want to help in your unenviable task of reconciling the city’s finances and hope that we have done so.  If, however, the city does not need to OIPM to sacrifice the $40k, I can assure you I have important items to spend that on.    I thank you for your consideration of our requests.   Susan   Susan Hutson Independent Police Monitor City of New Orleans Office of the Independent Police Monitor 2714 Canal St., Suite 201 New Orleans, LA 70119 (504) 309-9799 Main Office (504) 900-1222 Direct Office     From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:05 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders – Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations. That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few. Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city. This review should be done with all funding sources in mind, not only General Fund. I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.  I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.  Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city. Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: PDU Budget Reduction Plan Wednesday, April 29, 2020 3:26:52 PM PDU Budget Expense reduction plan.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Kim T. DeLarge, Jr. Sent: Wednesday, April 29, 2020 2:31 PM To: Gilbert A. Montaño Cc: Chad J. Brown ; Joseph W. Threat Sr ; Ramsey J. Green ; LaNitrah B. Hasan ; Vincent A. Smith ; Keith J. LaGrange ; Mary Kincaid Subject: PDU Budget Reduction Plan Good afternoon Gilbert,   Per your request I have attached the budget reduction plan for the PDU(includes CPA and DPW 7099). For your convenience I have included a summary below. Please let us know anything additional that you need from our team. Thank you for leadership through these tough times   The PDU has made a concerted effort to look at all our resources to help alleviate any cash burden to the city’s general fund. 1. We can front the cash for the Force Account Labor cost for the next 8 months totaling 9.8 million. This is for staff working on Grant/bond funded projects 2. We can reduce the burden of our general fund budget by moving these staff members to grant funded projects for 2020 and cutting our other operating spending to the bare necessities. Going from $1,340,364.00 to $253,3000 3.      We have worked with FEMA to get PW5 obligated, which ensures the City can be reimbursed for all eligible COVID-19 related expenses. The City can amend this grant every 30 days to minimize the burden of cost for this event. The PDU has also opted into the Express Payment System with GOHSEP to ensure that payments are expedited once reimbursement requests are submitted. 4.      We have requested and received a $40 million advance from GOHSEP for several of the City's FEMA funded infrastructure projects. We will use this cash to front vendor payments for the next few months. Once we spend this down, we will ask for another advance of cash. 5.      We are in the process of gathering all required documentation to apply for a federal Community Disaster Loan (CDL) through FEMA that, if approved, could infuse the City with some cash a few months from now. These loans are typically forgiven, if all terms and conditions are followed. The Previous CDL after Katrina was roughly $176 million. 6.      We have reviewed our critical and non-critical staff members and we really need them all as critical. At the Mayor's direction, we are ramping up our infrastructure projects and if we furlough/cut anyone it will most definitely cause a delay in project schedules, project procurement, invoice processing, reimbursement requests, project closeout and much more. This will cost the City more than what the potential savings might be in the way of losing federal funding for projects as well interest being charged on late payment of invoices. We will however postpone any future hires for as long as possible. But as the JIRR program really gets going we may need to hire some staff to meet the growing demand. All these staff members will be grant and/ or bond funded. 7.      We will delay the construction of the VA office renovation to also help alleviate cash strain.  This is in the ball park of $4M. We will take the indirect admin that was going to be used for the building and use it to cover our personnel and other operating cost. We still need to get this project going because it will save the City millions in office rental cost incurred by Property Management to house the Office of Community Development. We will wait for a future bond sale and we are also in the process of securing State Capital Outlay funds. 8.  NDR: We will delay hiring an Admin support staff who left for Internship. This will save $60K in payroll     Kim T. DeLarge, Jr. MBA Capital Budget Director Project Delivery Unit City Hall 1300 Perdido Street Suite 6E12 New Orleans, LA 70112 O. 504-658-8672 C.504-346-6182 Email: ktdelargejr@nola.gov From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: Department Budget Reduction Plan Wednesday, April 29, 2020 3:26:18 PM Expenses Template NOHD FInal.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Jennifer L. Avegno M.D. Sent: Wednesday, April 29, 2020 3:18 PM To: Gilbert A. Montaño Cc: Chantell H. Reed ; Brandye A. DeLarge Subject: Re: Department Budget Reduction Plan Gilbert: Please see attached information for NOHD.  Let me know if you have any questions. Thanks for your leadership during this difficult time, Jen From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:04 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan Department Leaders –    Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city.   Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: Department Budget Reduction Plan Wednesday, April 29, 2020 3:26:07 PM Expenses - NOEMS.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Emily Nichols Sent: Wednesday, April 29, 2020 3:23 PM To: Gilbert A. Montaño Cc: William T. Salmeron ; Terry J. Ebbert Subject: RE: Department Budget Reduction Plan Greetings Gilbert – We have attached our reduction spreadsheet, including the following notes. Thank you in advance. Emily   Historically, NOEMS operations have been lean relative to the demand for 911 services in our region. All staff, including administration, are considered front line and regularly respond to field calls and provide direct patient care during high volume periods and special events.  Similarly, our contracts all support the ability to effectively respond to calls and be reimbursed for services provided. Based on our calls for service to date, we do not anticipate any large reduction in spending or revenue for the remainder of 2020. Our greatest potential for savings is through more critical management of our overtime spending. This elevated oversight was already starting to be implemented pre-COVID19. We are now requiring Chief/Director approval of overtime hours as a more fiscally responsible approach to our operations and we expect cost savings to reflect this behavior. Additionally, with the cancellation of several special events, we anticipate overtime spending on staff for details will decrease. Lastly, we currently have four vacancies which will provide additional savings if those positions are not filled. Given our role in public health and public safety, particularly with an uncertain COVID-19 future, we cannot recommend any further cuts at this time. OT oversight                      ~150K-200K Current vacancies:            ~215K     Emily Nichols, MD Director Medical Director New Orleans Emergency Medical Services 2929 Earhart Boulevard New Orleans, LA 70125 504-658-2650 (office) 504-658-2739 (fax)     9 questions: 10 minutes Approximately $2,291 in federal funding From YOUR census response Census New Orleans     From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:05 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan   Department Leaders – Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations. That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few. Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city. This review should be done with all funding sources in mind, not only General Fund. I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.  I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.  Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city. Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender.   From: To: Subject: Date: Attachments: Gilbert A. Montaño Clarence Lymon; Jonathan T. Wisbey; Chad J. Brown Fw: EXTERNAL EMAIL: RE: Department Budget Reduction Plan Wednesday, April 29, 2020 3:25:52 PM Gilbert Montano City Budget COVID19 Reduction Plan with Chart.pdf Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Rob Kazik Sent: Wednesday, April 29, 2020 3:24 PM To: Gilbert A. Montaño Cc: Karen Herman ; Tommie Vassel Subject: EXTERNAL EMAIL: RE: Department Budget Reduction Plan EMAIL FROM EXTERNAL SENDER: DO NOT click links, or open attachments, if sender is unknown, or the message seems suspicious in any way. DO NOT provide your user ID or passsword. Gilbert: Attached is our response to your request for a budget reduction plan for Criminal District Court. If you have any questions or concern you may call either Tommie or myself. Thanks, Rob Robert J. Kazik Judicial Administrator Criminal District Court 2700 Tulane Avenue, Suite 200 New Orleans, Louisiana 70119 rkazik@criminalcourt.org Off: (504) 658-9103 Cell: (504) 439-5630 From: Gilbert A. Montaño [mailto:Gilbert.Montano@nola.gov] Sent: Friday, April 24, 2020 11:38 AM To: Gilbert A. Montaño Subject: Department Budget Reduction Plan Department and Agency LeadersThank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what we are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few. Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund. I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, we will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.  I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.  Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work we have been called to do.  Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: To: Subject: Date: Attachments: Gilbert A. Montaño Jonathan T. Wisbey; Clarence Lymon; Chad J. Brown Fw: Department Budget Reduction Plan Wednesday, April 29, 2020 11:57:11 AM Expenses Template - Mayor"s Office of Utilities 2020.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Jonathan M. Rhodes Sent: Monday, April 27, 2020 6:03 PM To: Gilbert A. Montaño Subject: Re: Department Budget Reduction Plan Dear Gilbert, Attached please find my Budget Reduction Plan for the Mayor's Office of Utilities. I proposed 61% cuts in tab 200-3, and some suggestions in the Misc section.  Happy to answer any questions you may have. Thanks and best, Jonathan M. Rhodes Director, Mayor's Office of Utilities Office of Mayor LaToya Cantrell City of New Orleans 1300 Perdido Street, 8E08 New Orleans, LA 70112 C: 504-671-8068 E: jonathan.rhodes@nola.gov From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:04 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan Department Leaders –    Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city.   Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: OPSE 2020 Budget Reduction Plan Wednesday, April 29, 2020 11:55:33 AM Copy of Expenses Template_BB.xlsx CAO Memo_FDB .pdf OPSE CAO Cost Reduction Plan doc 1_FDB.pdf Copy of OPSE_Critical Employee List 2.xlsx image001.png image004.png Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Brian Boyle Sent: Wednesday, April 29, 2020 9:59 AM To: Gilbert A. Montaño Cc: Brian Boyle ; Fabian D. Barbarin ; Terry J. Ebbert Subject: OPSE 2020 Budget Reduction Plan Good morning Gilbert,   Per your guidance below please find attached documents relevant to the OPSE Budget Reduction Plan.   If you have any questions and or concerns please feel reach back.   Good luck with everything   Brian     Brian Boyle Director  Office of Police Secondary Employment City of New Orleans 1601 Perdido Street Suite 3H112 New Orleans, LA 70112 (o) 504.658.8741 (c) 504.563.6048 (e) brian.boyle@nola.gov           From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: Budget Reduction Plan Wednesday, April 29, 2020 11:55:19 AM Office of the Mayor Budget Reduction Plan 4-29-2020.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Mary G. Pettingill Sent: Wednesday, April 29, 2020 11:10 AM To: Gilbert A. Montaño ; Norman L. White Cc: John D. Pourciau ; Liana Elliott ; Arthur C. Walton ; Michael G. Tidwell ; Laura B. Bryan ; Jonathan M. Rhodes ; Emily F. Wolff ; Tenisha Stevens ; Ray J. Bolling ; Chad J. Brown ; Johnny M. Stone Subject: Budget Reduction Plan Gilbert and Norman, Please find attached requested Budget 2020 Reduction Plan.  Let us know if you have any further questions. Best Mary Mary Gallwey Pettingill Office of Mayor LaToya Cantrell 504-658-4921 From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: Department Budget Reduction Plan Wednesday, April 29, 2020 11:54:58 AM Library Expenses 4.28.20.xlsx Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Gabriel Morley Sent: Wednesday, April 29, 2020 11:29 AM To: Gilbert A. Montaño Subject: Re: Department Budget Reduction Plan INTER-AGENCY EMAIL Hi The library forms are attached.  Regarding your request to update the essential/non-essential list... as you will see on the narrative section, the library could begin curbside service of print materials and DVDs after the stay-home order is lifted. We would need to add about 12 more people to make it work smoothly throughout the city.  Dr. Gabriel Morley    Executive Director - City Librarian Phone: 504.596.2600   219 Loyola Ave, New Orleans, LA 70112     New Orleans Public Library: Transforming Lives, Enriching Neighborhoods, and Preserving History From: Gilbert A. Montaño Sent: Thursday, April 23, 2020 1:04 PM To: Tammie T. Jackson ; Kimberly W. LaGrue ; Norman L. White ; Winston H. Reid ; Timothy A. McConnell ; Vincent A. Smith ; Keith J. LaGrange ; Joseph W. Threat Sr ; David W. Morris ; Cynthia S. Sylvain-Lear ; Ellen M. Lee ; Martha J. Griset ; Gabriel Morley ; Kyshun Webster Sr ; Larry Barabino ; Marjorianna B. Willman ; Christina A. Hamilton ; Emily Nichols ; Lisa M. Hudson ; Dwight L. Mckenna ; Dane Ciolino ; Taylor Casey ; Kevin Dolliole ; Cynthia M. Connick ; Derry Harper ; Susan Hutson ; Robert D. Rivers ; Lisa D. Alexis ; Brian D. Firstley ; Elliott Perkins ; Jennifer L. Avegno M.D. ; Monika A. Gerhart ; Mary G. Pettingill ; Claudia Riegel ; Ray J. Bolling ; Tenisha Stevens ; Brian Boyle ; Emily F. Wolff ; Ann E. Macdonald ; Camille M. Hazeur ; Bryan D. Block ; Sunae S. Villavaso ; Ramsey J. Green ; Amy B. Trepagnier ; Tiffany Crawford ; Whitney L. Soenksen ; William T. Salmeron ; Roman Nelson ; Dante M. Bidwell ; Marjorianna B. Willman ; Greg R. Nichols ; Zachary R. Smith ; Matt R. Torri ; Chad J. Brown ; Leslie Alley ; Amy B. Trepagnier ; Chantell H. Reed ; Michael M. Antoine ; Freda G. Richardson ; Julien P. Meyer ; Julien P. Meyer ; Romy S. Samuel ; Jesse Evans, Jr ; Jeffrey E. Schwartz ; Liana Elliott ; Michael G. Tidwell ; Melissa A. Schigoda ; Greg R. Nichols ; Greg R. Nichols ; Dante M. Bidwell ; Whitney L. Soenksen ; Matt R. Torri ; Ray J. Bolling ; David W. Morris ; David W. Morris ; Nicole J. Heyman ; Terry J. Ebbert ; Tenisha Stevens ; Clarence Lymon ; Yulbritton D. Shy ; Cary M. Grant ; Christina A. Hamilton ; Jonathan T. Wisbey ; Shaun D. Ferguson ; Stephanie M. Hennings ; Joshua O. Cox ; Kim T. DeLarge, Jr. ; Jonathan M. Rhodes ; Laura B. Bryan ; Tara G. Richard ; John D. Pourciau ; Johnny M. Stone ; Sunni LeBeouf ; Zachary R. Smith ; Christina A. Hamilton ; Courtney W. Story ; Courtney A. Stuckwisch Wong ; Eldridge Morris ; Catherine Garcia ; Monika A. Gerhart ; Arthur C. Walton ; Clifton M. Davis ; Tara G. Richard Cc: LaToya Cantrell ; Gilbert A. Montaño Subject: Department Budget Reduction Plan CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Department Leaders –    Thank you all for your continued dedication to our city and for the significant efforts that you and your staff have made to serve our community as we work under these unprecedented conditions. As everyone is aware, cities around the country are facing significant financial challenges as a result of the magnitude of the COVID-19 public health crisis. The economic impact could not have been anticipated, and we must be honest about our new reality. New Orleans is especially vulnerable to these impacts because so much of our revenue depends upon tourism and special events. There is no question that we will need to cut spending over the next eight months in order to align our revenues with our expenditures. This is uncharted territory. We do not know how long it will last or what our budget will look like when the dust settles, but what we must provide are public safety, steady financial leadership, and continuity of government operations.  That being said, I know we have been asking for a lot of information over the last several weeks, and I appreciate the cooperation that you have given. We must recognize that the significance of this pandemic will require us to completely rethink how we budget and finance city operations. As you know, we moved swiftly to institute hiring and contractual spending freezes at the onset of this pandemic. Moreover, we have been gathering important data and developing economic scenarios in order to translate them into fiscal scenarios that we may face. We are also working to the greatest degree possible to identify alternative sources of new funding, including Federal funds from the recently passed CARES Act, while working to maintain our liquidity through our cash-flow analysis. However, we must prepare to solve these fiscal cliffs ourselves if Federal assistance, if any, is insufficient to meet our expected shortfalls. Ultimately, what the Mayor and I are asking each of you is to develop a thoughtful and comprehensive budget reduction plan for each of your agencies. I appreciate that each of you know your departments better than anyone, and it is vitally important to empower you to help the City of New Orleans get through this time. I ask that you rank your department’s priorities to help us reach a mutual understanding of which services are essential to preserve. Taking this more nuanced approach will require a commitment of shared sacrifice from all of you. That is why I am asking you to work proactively to identify areas of potential savings within your budgets. I want to be clear: nothing is off the table. I would like you to look at your personnel and other operating expenses; I would like to know if any of your department’s assets can be liquidated, or contractual spending can be decreased, just to name a few.   Attached to this email is a template that can be used to identify areas where you anticipate decreased costs as a result of post-COVID operations, as well as areas of potential efficiency savings or cuts that could be made. However, please do not let this template limit any plans or ideas that you may have so long as they are pragmatic and realistic. Most importantly, I need to know what impact these cuts will have on your operations. I understand that everyone has a mission to accomplish within their department and every program and operation is important. However, this is a time for thoughtful reevaluation, and I hope innovation that will sustain our city.  This review should be done with all funding sources in mind, not only General Fund.   I am intentionally not asking each of you to propose a pre-determined amount of money or percentage to cut. Instead, I am relying upon your knowledge of your operations and your understanding of the severity of the situation that we face to propose thoughtful and surgical cuts that you believe would best serve the residents of our city. To ask for a broad stroke percentage cut across all agencies would be a disservice to the citizens of New Orleans. I am asking you to complete this template and provide it directly to me by COB on Wednesday, April 29th or prior.  After review, I or your direct report will discuss with you the details and any questions or concerns we may have. I ask that you treat this request with a realistic, thoughtful, and solution-orientated perspective to address our budget deficit.    I know that some departments have already been working with my staff over the last two weeks to identify some areas of potential contractual savings. I thank you for the time you have put into that work, and I ask you to continue that work by also helping us to identify areas of savings in personnel and non-General Fund spending. You do not need to duplicate the information you have already compiled, but I do ask that you address the information requested that you have not previously submitted. I also know that several weeks ago, all departmental leaders worked hard to help us identify critical vs. non-critical personnel. While I do not need you to repeat that exercise in full, I am requesting that you send any updates that you have to that list by Wednesday, April 29th or prior as well.    Thank you all for your continued cooperation and support. I wish I did not have to write this letter. However, all New Orleanians, including family households, small businesses, and even our largest employers are looking at their finances and budgets differently right now and so should the City of New Orleans. Difficult decisions will need to be made in the coming weeks and months, but I am confident that each and every one of you are ready to give us the information we need to make those decisions in an informed and deliberate manner that best serves our residents under these incredibly difficult circumstances. It is my hope that we can learn from this challenge and build a new paradigm so that we will come out stronger on the other end and get back to the work the Mayor has envisioned for our city.   Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov   PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: To: Subject: Date: Attachments: Gilbert A. Montaño Chad J. Brown; Jonathan T. Wisbey; Clarence Lymon Fw: NOHSEP Budget Reduction Plan Wednesday, April 29, 2020 11:54:43 AM NOHSEP Budget Reduction Plan.xlsx NOHSEP Budget Reduction Plan 4292020.pdf Outlook-0nl3d05a.png Gilbert A. Montaño Chief Administrative Officer City of New Orleans 1300 Perdido St., Suite 9E06 (o) 504.658.8900 (e) gilbert.montano@nola.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This electronic transmission and any documents attached hereto may contain confidential and/or legally privileged information. The information is intended only for use by the recipient named above. If you have received this electronic message in error please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of information received in error or otherwise is strictly prohibited, Pursuant to the Electronic Communications Privacy Act (18 USC 2510-2521), and thus exempt from public release under the Freedom of Information Act (5 U.S.C. 552), Views or opinions expressed in this email are those of the sender. From: Michael M. Antoine Sent: Wednesday, April 29, 2020 11:45 AM To: Gilbert A. Montaño Cc: Collin M. Arnold Subject: NOHSEP Budget Reduction Plan Good afternoon Mr. Montaño, In accordance with the Citywide Reduction Plan, NOHSEP has outlined all areas of operations that can be reviewed and assessed for reductions, as well as the potential impacts associated with any reduction in operations. Attached are 2 documents, (1) Expense Spreadsheet for all anticipated expenditures for the remainder of FY20, (2) NOHSEP operations and possible impacts associated with any reductions. Director Arnold and/or myself remain available to answer any questions or concerns you may have. Respectfully, Michael M Antoine, MPS, LEM-P Deputy Director New Orleans Office of Homeland Security & Emergency Preparedness (NOHSEP) (O) 504-658-8712 (C) 504-444-1330 mantoine@nola.gov ​ https://nola.gov/homeland-security/  https://ready.nola.gov/home/