From:
To:
Cc:
Subject:
Date:
Attachments:

Pierce, Lindsay
Alic, Adnela; Bean, Christine; DeNubila, Megan; Dreisig, John; Fredette, Carolyn; Gao, Fengxiang; Hansen,
Katrina; Jones, Kelly; Khan, Nomana; Mathewson, Abigail; Morse, Darlene; Scacheri, Andria; Selembo, Taylor;
Tullo, Daniel; TWITCHELL, NEIL
Daly, Elizabeth
nCoV Operations Meeting Notes 2/10/20
Monday, February 10, 2020 6:07:11 PM
image001.png
image002.png
2019-nCoV Epi Summary Report_2 10 20 pm.docx

 Good evening, please see notes from today’s Ops Meeting below.  I’ve also attached the update Epi
& Monitoring Summary that is reporting from 8am-3pm today to allow us to get on our new
schedule of 3pm-3pm daily.  Thanks for all your efforts, Lindsay

2/10/2020
Monday, February 10, 2020
12:36 PM

General update:
· 40,652 cases and 910 deaths globally
· 12 cases identified in US

Surveillance and Epidemiology Branch (Katrina)
· Case Investigation Division (Darlene)
o Activities
· DGMQ notification over weekend, monitoring asx travelers, 1 became a POC
d/t cough
· Calls are coming in from individuals who have arrived prior to and following
the federal quarantine and we did not receive DGMQ notifications of them
· Surveillance Division (John)
o Activities
· Epi Summary:
§  0 confirmed cases
§  3 closed PUI
§  11 POC- include 4 active, 7 closed
· Epi and Monitoring Summary reporting period will be 3pm to 3pm
· eCR meeting with CDC taking place 2/11 to show us how we can author. Also
working with DoIT.
· PUI form is live in NHEDSS for all 4 conditions: PUI, PUI contact, POC, Asx
Travelers (self-monitoring).
Surveillance and Epidemiology Branch Action Items:
 Darlene will update nCoV disease investigation protocol:

  Algorithm update (monitoring section)
 To reflect who will check cue for test results from LIMS and what is COOP
 To reflect need for notification of PHL when provider has been notified of
PUI/POC results (PHL_LIMS_Group@dhhs.nh.gov with underscores between
PHL_LIMS_Group). )
 Self-monitoring, Monitor Monday/Weds/Friday. If day 14 is over weekend,
PHNOC will notify.
 Darlene to define surge. When do we get there and what are the needs once
there?
 Darlene to define algorithm for testing in house (public facing guideline)
 Katrina to propose weekend reporting period to ensure we do not go 3pm Friday3pm Monday without an Epi and Monitoring Summary

Countermeasures Branch (Neil)
· Monitoring Division (Adnela)
o Activities
· Self-monitoring form will be live in NHEDSS today
§  Does not plan to repeat PUI forms, may remove PUI form from Asx
Travelers Dx once Monitoring form is available
· Active monitoring log being built in NHEDSS (POC/PUI)
· 23 travelers, 2 pending contact, all: mainland china, medium risk, movement
restrictions (verbal agreement)
· All contact Tracing and Monitoring:  hoping for more automated process this
week
· TIMS app- some limitations
§  Messages cannot be changed or edits, come automated from system
§  Ask fever, cough, SOB. If answer yes, notification to follow up with person.
§  Only asking one phone number for HOH that could represent entre family
(what happens if
§  Need to enroll folks into app (first contact by PHN)
§  Active for 14 days, need to re-enter if more than 14 days
§  If they don't want to use system, they can text STOP
· RedCap System- Illinois
§  Similar feature, run it themselves
§  Can modify messages
§  Asking people to opt in
§  More modification capabilities
§  Dash board with overall view to start with

 §  Don't know if we have to pay for it

Countermeasures Branch Action Items:
 Adnela to assume all DGMQ are asx travelers, enter in NHEDSS, determine best
manner in which to delineate those who have been interviewed vs those not yet
interviewed
 Adnela to move forms from word to excel to make them easier to track
 Adnela to follow up with Illinois about their RedCap System
Laboratory and Testing Branch (Dan)
· Kits arrived this morning, beginning verification process, hope to begin testing by end of
week, timing dependent on how the verification process goes
· 1000 tests can be completed on Kits provided by CDC
· EUI- approved only for those who fit PUI definition
Laboratory and Testing Branch Action Items:
 Dan will determine reagent costs, will collect and report, overtime for staff,
courier, etc to determine "cost per test"
Risk Communications Branch (Nomana)
· Connected with DHHS translation services, assured quick turnaround if needed
· Website updates
o Everything from last week completed
· Social Media
o Post one a day to BIDC FB page
o Awaiting feedback from leadership on equity workgroup suggested post
· Internal communications:
o DHHS weekly update
o DPHS weekly update
Risk Communications Branch Action items
 Nomana will ensure web updates for counts from Surveillance and Epi Branch
will remain at 10AM
 Taylor to develop informal email to ICPs to send updated links (Katrina sent 2/10,
5PM)
 Nomana and Lindsay to connect re: plans to communicate with EMS
 Jake to complete review and have write up for DHHS Intranet posted

 Other
· Action items are to be completed by next Ops meeting, unless otherwise noted
Overall Ops Action Items
  Lindsay will work with SME and IC to determine if we will allow for biofire on all
specimens being submitted to PHL for nCoV. Lindsay will make request to IMT, if
indicated: $3,670 per kit, 28 patients per kit. Would like to order 2.
 Depending on results of this conversation, Lindsay to request update to
protocol
 Lindsay will work with SME and IC re: HAN- timing and content
 Create outward facing guidelines for who we will test so it is clear to providers
 Beth to repeat request to CDC for TIMS access

Attendance:
 Lindsay Pierce
 Beth Daly
 Elizabeth A. Talbot
 Ben Chan
 Leigh Cheney
 Craig Bouloc- phone
 Stephanie Locke- phone
 Lisa Morris

 Katrina Hansen
 Darlene Morse
 John  Dreisig

  Abby Mathewson
 Andria Scacheri
 Dan Tullo
 Fengxiang Gao
 Chris Bean

 Neil Twitchell
 Adnela Alic

 Nomana Khan
 Megan DeNubila- vacation
 Taylor Selembo
 Kelly Jones
 Carolyn Fredette
 Jake Leon- phone
 Kathy Remillard

Created with Microsoft OneNote 2016.