HARTFORD CENTRAL SCHOOL DISTRICT
COVID-19 Reopening Plan
The safety and health of our students, our faculty, and our staff is paramount and has been at the
forefront of our planning. Our planning is designed to bring the most students back to face-toface education as possible, while providing additional opportunities and improving upon the
distance learning systems that we adopted this past spring. To allow our school district to safely
reopen, there are a number of features, contingencies, and safety protocols that we must plan for,
and we have attempted to outline this throughout our plan. We understand that the situation
around COVID-19 is ever-evolving, and as a result, our plan will be forced to evolve with it.
We, as a school district, cannot anticipate the way that the disease will develop, nor can we fully
anticipate the way that it will affect our region, but through careful planning, hard work, and
resilience, we have put together a plan that allows our schools to have the flexibility to address
these concerns. This plan has been developed over months through the input of a vast number of
stakeholders, including building and district administrators, teachers, nurses, buildings and
grounds staff, students, parents, our local department of health. Also, the following surveys have
been utilized as a means to gather further information:
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Parent and Community Return to School Survey:
https://docs.google.com/forms/d/e/1FAIpQLSdSomvF8TQa_rWrP7t3Zrj0biNp_kCPe_wu4eVuW03qNmzIQ/viewform
Student Transportation Survey:
https://docs.google.com/forms/d/1njvJq9EozufB0kFx2iadLsvWFXNGoEZY2Nm2OLYf0k/edit

Additionally, once our plan is approved, the district will be conducting an additional survey to
further assess the access of high-speed broadband internet service and user devices of those
students who may be attending classes remotely.
Their time, efforts, and dedication have been inspiring and have provided the backbone for our
return this fall.
Guiding Safety and Health Principles
Any and all discussions about how to safely and effectively reopen our schools requires us to
understand the how of safely reopening. For us to safely reopen, there are four major areas that
need to be considered – face coverings, social distancing, hygiene, and screening – all of which
will be covered throughout the course of this planning document. As a baseline, we as a school
district are required to maintain six feet of distancing in most scenarios; wear appropriate face
coverings and PPE while in transit and when we cannot appropriately socially distance; we must
maintain proper hand hygiene; and adhere to the CDC’s and Department of Health’s guidance as
they relate to the cleaning and disinfection of our classrooms. We will perform screening of all
staff, students, and faculty members as they enter, or prior to their entry into the building. In

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order for us to safely reopen, we need to be able to achieve and maintain these requirements, and
throughout the course of this document we will explain and explore the process through which
we will accomplish these requirements.
The school district has designated Andrew Cook, Superintendent, as their COVID-19 Safety
Coordinator. This individual shall be responsible for the continuous compliance with all aspects
of the school’s reopening plan, as well as any phased-in reopening activities necessary to allow
for operational issues to be resolved before activities return to normal or “new normal” levels.
The school district has designated Alyssa Arlen, School Nurse, as the primary point of contact
upon the identification of a positive COVID-19 case and to be responsible for subsequent
communications. This person shall be responsible for answering questions from students,
faculty, staff, and parents or legal guardians regarding the COVID-19 public health emergency
and the plans being implemented in the school.
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Daily health screenings will take place for all staff and students
Parents will be asked to take their child’s temperature every day before coming to school
and complete an affirmation of a temperature of 100.0 degrees or less as part of the health
screening. Staff will need to complete the temperature affirmation process as well.
Students or staff who have a fever must stay home or will be sent home.
Contact tracing will take place in coordination with the NYS and Washington County
Departments of Health.
Staff will have daily cleaning, and disinfection protocols will be in place for all
commonly touched surfaces.
Shared school supplies will be minimized as much as possible. Materials that must be
shared will be sanitized prior and allowed to sit unused for three days, as per CDC
guidance.
School visitors will be health screened and restricted to the greatest extent practical.
Students and staff will be trained on proper hygiene practices.
Age-appropriate signage will be prominently placed in school buildings to facilitate oneway traffic flow in halls, social distancing, and hand washing reminders.

Educational Philosophy
During the course of our discussions with stakeholder groups, a number of different educational
models were explored and the feasibility of each model was considered based on the resources
available to us, our regional health metrics, and the guidance that we received from the New
York State Department of Health and New York State Education Department. As a result of
these different factors, we will be focusing on a model that will provide daily in-person
instruction for students in grades UPK-5, and a hybrid model for students in grades 6-12.
Specifically, students in grades 6-8 will attend in-person instruction on Mondays, Tuesdays, and
every other Friday, with remote instruction taking place on Wednesdays, Thursdays, and every

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other Friday. Students in grades 9-12 will attend in-person instruction on Wednesdays,
Thursdays, and every other Friday, with remote instruction taking place on Mondays, Tuesdays,
and every other Friday. Based on the social distancing requirements put forth by New York
State, our school district is capable of having a maximum capacity of approximately 250
students, which directly affects the numbers of students that we can provide face-to-face
education in a given time. To promote safety, our planning will also cohort students together to
the extent that is practicable in order to limit the potential spread of the disease should anyone
become infected.
Given the highly contagious and opportunistic nature of COVID-19, our school district will
provide accommodations to individuals who are at a high risk or who live with a person who is at
a high risk of complications as a result of COVID-19. Each case will be approached uniquely
depending on the individual situation, but potential solutions for these vulnerable populations
includes remote learning or telework, modified educational and work settings, or by providing
additional PPE to individuals with underlying health conditions. In addition to this, we
understand that certain student and staff populations may require modifications to social
distancing or PPE based on hearing loss or impairment; receipt of language services, or because
they area young student in an early education program. In these scenarios, we may utilize
specialized clear face coverings or face shields, increase distancing when possible, and we will
explore any other potential services that may provide assistance and ensure that any
modifications would minimize COVID-19 exposure risk for students, faulty, and staff to the
greatest extent possible.
The school district has given special consideration to the way that we will perform safety and
emergency drills throughout the course of the school year while we are required to socially
distance. We will still complete our eight evacuation drills and four lockdown drills, but the way
that we conduct our drills shall be modified for the upcoming school year. Due to the hybrid
nature of our school schedule, we will need to ensure all of our students receive instruction in
emergency procedures and participate in drills. In order to ensure the safety of our evacuation
drills, we may conduct our drills on a “staggered” schedule by having classrooms evacuate
separately rather than all at once to ensure appropriate distancing. To ensure the safety of our
lockdown drills we may conduct them in several different ways to enforce social distancing –
whether this be through the use of a “staggered” schedule with smaller numbers of students
which allows us to maintain social distancing or by conducting a lockdown drill through verbal
and visual instruction and providing students an opportunity to ask questions and receive
answers about lockdowns.

 HARTFORD CENTRAL SCHOOL DISTRICT
Safety and Health Procedures
Face Coverings
Prior to entering the school district, a school facility, or school grounds, staff, faculty, students,
and visitors agree to wear a face covering in all required areas. The school district will remind
staff, faculty, students, and visitors of this process through training, signage, verbal
communication, and other means throughout the school year. During the school day, individuals
will be required to wear a face covering while on the school bus, when they are entering or
exiting the school building, while they are moving through the hallways or their classroom, at
any time that they cannot maintain adequate and appropriate social distancing, and any other
time as dictated by administration. Individuals may not be required to wear a face covering
while they are maintaining social distancing, including when they are seated in a classroom. The
school district shall train all students, faculty, and staff on how to adequately put on, take off,
clean, and discard PPE. This training will include an explanation of what is considered
appropriate PPE and will be supplemented by signage and continued education. For the health
and safety of our entire school community, face coverings will be strictly enforced when social
distancing cannot be accomplished.
While the school district will encourage all staff, students, and faculty to provide their own face
coverings, the school district will continue to maintain an adequate stock of disposable PPE for
their emergency use or by request. In order to ensure that stock is maintained, Shelley Dupuis,
Middle/High School Principal and Bethellen Mannix, Elementary Principal, shall be responsible
for performing periodic checks of supplies and working to order more as need dictates. The
school district has worked throughout the spring and summer to supplement the stock of PPE for
the upcoming school year and will continue to do so throughout the school year. The school
district will also maintain a supply of disposable face coverings on each of the school buses for
students who have forgotten, broken, or soiled their face coverings. The school district will also
encourage students, staff, and faculty to keep a replacement mask(s) at the school district in case
their initial mask fails or becomes soiled throughout the school day.
Social Distancing
For our school district to maintain safe operations, we must attempt to maintain social distancing
to protect against the transmission of the COVID-19 virus while on school grounds and in school
facilities. To facilitate this, our school district has redesigned our classroom spaces, common
areas, and other rooms throughout the buildings for appropriate social distancing. Specifically,
appropriate social distancing means six feet of space in all directions between individuals or the
use of suitable physical barriers between individuals that do not adversely affect air flow,
heating, cooling, ventilation, or otherwise present a health or safety risk. The only time where
social distancing requirements may be relaxed in the school district is when the safety of an

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activity or the core activity requires a shorter distance or individuals are of the same household.
To promote this type of behavior, the school district has instituted measures such as:
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Placing six-foot distance markers around the school district,
Staggering the school schedule to reduce the amount of students in the hallway at any
given time,
Designating certain stairwells as “up-only” or “down-only” to prevent close contact,
Passing time in the Middle/High School may be increased to facilitate staggered class
changes (when appropriate), and
Locker rooms will be closed.

Furthermore, the school district has evaluated smaller spaces in the school building, such as
elevators, break rooms, and faculty offices, and will be limiting the use of these spaces. These
identified spaces will require the use face coverings and occupancy should not exceed 50% of
the maximum, unless the space is designed for use by a single occupant. In addition to the above
noted changes, our school district has evaluated the feasibility of modifying existing areas of
mass assembly, such as the gymnasium and cafeteria to provide additional learning spaces for
students that are more easily appropriately socially distanced.
School Arrival and Departure – additional information will be provided
Parent Drop Off
Parent drop off for the Middle/High School and the Floyd Harwood Elementary will occur in the
Bus Circle. In order to enter the building, students will need to produce a complete Hartford
Central School District temperature attestation. School Personnel in appropriate PPE will meet
the students to gather the attestations and/or to perform a temperature check for those students
who forgot the attestation or did not complete the task. Those students who do not pass the
screening with be sent home with their parent.
Bus Dismissal
Busses will pull into the Bus Circle and drop students off by building. School personnel in
appropriate PPE will meet the bus and confirm the temperature attestation or perform the
necessary temperature check for those students who forgot the attestation or did not complete the
task prior to boarding the bus. Those Students who do not pass the health screen will be escorted
to a supervised isolation room until they are picked up by their parent or guardian.
Faculty and Staff Arrival
All faculty and staff must complete health screening online or in writing in advance of their
arrival to work. In the event of a failure to do so in advance, staff will need to be screened by
school personnel before entering the building. All faculty and staff must enter through the Main
Office.

 Screening

HARTFORD CENTRAL SCHOOL DISTRICT

To ensure that sick or ill students, staff, and faculty are not allowed on campus, the school
district will be adopting a strict screening policy which includes temperature checks for students,
faculty, and staff, daily screening questionnaires for faculty and staff, and periodic screening
questionnaires for students. The school district will also require screenings for contractors,
vendors, and visitors who will be entering the school building. We will encourage all screenings
to occur before individuals reach the school building or enter any school facility and that should
an individual fail the screening or feel ill, then they should remain home. Furthermore, we ask
that parents and guardians remain vigilant in observing their students for signs of illness and to
keep them home when they are ill. To facilitate this, the school district will be providing each
family with paper slips to document home screening and submit to the district. If an individual
wants to enter a school building or facility, but has not been screened prior to entry, they will be
required to complete an in-person screening with authorized, and trained, school personnel who
will be provided with all required PPE which, at a minimum will include an acceptable face
covering and may include gloves, a gown, and/or a face shield to ensure their safety and wellbeing.
Our district’s screening process will meet all of the requirements as set forth by the state, where a
temperature at or above 100 degrees Fahrenheit or a failure of the screening will result in that
individual not gaining entry into the school. If the individual who fails a screening is a staff
member, faculty member, or outside visitor, then they will be instructed to leave the school
facility and see their health care provider. If the individual who fails a screening is a student,
then they shall be taken to that building’s isolation room to be assessed by the school nurse and
await a parent, guardian, or emergency contact who can bring them to a health care provider for
further evaluation. The isolation room shall require appropriate social distancing to be
maintained, an increased cleaning and disinfection schedule from the school district’s buildings
and grounds staff, and constant visual supervision. We will provide all required PPE to the
individual(s) who will be supervising the isolation room to ensure their safety. When an
individual’s parent, guardian, or emergency contact arrives at the school district to pick up their
student, we will once again remind them that their student is required to be seen by a health care
provider in regards to the failed screening. The school district will also instruct staff and faculty
members to observe for signs of illness in others and require that symptomatic persons be sent to
the school nurse or isolation room for a check-up.
The school district has worked with and remained in communication with the Washington
County Department of Health to determine the specific return requirements of individuals who
fail a screening, test positive for COVID-19 through a diagnostic test, or have come in close
contact with or have been exposed to somebody who tests positive for the COVID-19 virus.
After a failed screening, the school district will require, at a minimum, documentation from a

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health care provider of a negative COVID-19 diagnostic test result and symptom resolution. If,
after a failed screening, that individual tests positive for COVID-19 from a diagnostic test, then
the school district will work with the Washington County Department of Health to determine
their minimum standards for return to the school district. In addition, the school district shall
work with the Washington County Department of Health to determine the process for the
provision or referral of diagnostic testing for students, faculty, and staff, should that become
necessary. The school district has also worked with the department of health to determine what
metrics will serve as early warning signs that COVID-19 cases may be increasing beyond an
acceptable level, both within our schools or within the larger local community.
Local Health Departments anticipate using data from the regional "control rooms" for this
purpose as well as regular communications with the district. Should a district experience any
type of increase in absentee rates or in the amount of individuals who have tested positive, the
school district's liaison should contact the County’s COVID-19 liaison to review that data.
Should it be warranted, the County Health Department and the Superintendent of Schools will
make a determination if the school should be closed and for how long.
Should multiple cases be discovered in an area or school within the district, the district's
COVID-19 liaison will contact the County liaison and should action be warranted, the County
Health Department and the Superintendent of Schools will make a determination if a portion of
the school, or a particular school shall be closed.
The County Health Departments will monitor this information in the regional control room.
Should the County Health Department determine that there is a shortage of hospital capacity due
to COVID-19, the County Health Department may contact the Superintendent of schools to
determine how many students and staff should be allowed on site and to determine if the school
district’s reopening plan should be altered.
The school district has identified Alyssa Arlen, School Nurse, as the individual who will serve as
the central point of contact and who is responsible for receiving and attesting to having reviewed
all screening activities on a daily basis. This individual shall also be identified as the contact for
individuals to notify if they later experience COVID-19 related symptoms during the day or have
COVID-19 exposure, as noted on their questionnaire.
The District's COVID-19 liaison will notify the County Health Department’s COVID-19 liaison
(or counties should the individual live in a different county than the location of the school)
should they become aware of a positive test for COVID-19 and/or any other disease reportable
under public health law.
Upon request, districts will be asked to provide information on the past locations of students and
staff who are involved in the contract tracing program, including, but not limited to room

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locations, who was in the room and information on transportation. Districts will need to maintain
adequate records to answer questions. Should this information be needed, the County Liaison
will contact the School District's Liaison to obtain the needed information in a timely matter.
Mental Health, Behavioral and Emotional Support
Returning to a different in-person learning environment may present challenges for everyone.
The Hartford Central School District shall make every effort to provide and address the mental
health, behavioral, and emotional needs of students, faculty, and staff when school reopens for
in-person instruction. Throughout the school year, we will identify and support students who are
having difficulty transitioning back into the school setting by utilizing our counseling services
composed up of school psychologists, social workers, guidance counselors, and appropriate
agencies.
Counselors and social workers will engage students in our district social-emotional learning
curriculum by delivering specific instruction, problem-solving, and various coping strategies to
handle a plethora of situations. Interventions are targeted through the Multi-Tiered Systems of
Supports (MTSS) to promote the development and growth of social-emotional learning.
We will also provide periodic training for faculty and staff on how to support students during and
after the ongoing COVID-19 public health emergency. We will also provide information on
developing coping and resilience skills for students, faculty, and staff during training or through
written and online materials. Members of our mental health building teams will support both inperson and remote learners by coaching teachers, directly delivering social-emotional learning
curriculum, and individually supporting students as determined by building level team decision
making. A focus will be placed on supporting a positive climate and culture that acknowledges
universal trauma care strategies for students. Best practice guidelines will be followed for
students who may need more support.
Hygiene, Cleaning, and Disinfection
Our school district has instituted, trained on, and follows the CDC and NYDOH guidelines on
the hygiene, cleaning, and disinfection of school buildings and materials. We have developed
extensive procedures and protocols for school-wide cleaning and the disinfection of classrooms,
restrooms, cafeterias, libraries, playgrounds, school buses, and all other school facilities based on
the CDC guidance. We have also identified the areas of buildings that will require additional
cleaning and disinfection, such as bathrooms. Throughout the course of the year, our district will
maintain cleaning and disinfection logs which identify the date, time, and scope of cleaning and
disinfection for those areas. We have also developed and maintained a list of commonly touched
surfaces throughout the school district, with a cleaning and disinfection schedule assigned to
individuals and positions for these surfaces.

 HARTFORD CENTRAL SCHOOL DISTRICT
We will also be increasing ventilation with outdoor air to the greatest extent possible based on
the outdoor air temperature and the capabilities of our HVAC system. Lastly, the school district
shall continue to conduct or complete the process of performing its required Lead-in-Water
testing as required by NYS DOH regulation 67-4.
Our school district also understands that for us to maintain a safe and healthful school
environment, we need to promote and encourage proper hand hygiene throughout the day. In
order to achieve this goal, we will be installing hand hygiene stations throughout common areas
of the building so that students may sanitize their hands while they are in transition and at times
where they may not be able to clean their hands with soap and water throughout the school day.
We will also be training students, faculty, and staff on proper hand hygiene throughout the
school year and provide continued education for individuals through proper signage at all levels
of the school district. Throughout the course of the school day, we will also require students,
staff, and faculty to wash or sanitize their hands before and after eating and upon arrival to a new
classroom.
Transportation
We recognize that transportation will present its own unique set of challenges for this upcoming
school year and as a school district we are committing ourselves to providing a safe and healthful
school environment at all phases and stages of the school day. In order for us to maintain this
safety, face coverings will be required while students are entering the bus, exiting the bus, and
are seated on the bus, unless a student is not physically able to wear a face covering. We will
also maintain social distancing to the greatest extent possible while on the bus unless individuals
are from the same household. If a student tries to enter the bus without a proper face covering
they will not be denied service or entry – instead they shall be provided with a disposable face
covering that is kept on the bus. Furthermore, transportation will not be denied to students with
disabilities that would prevent them from wearing a mask nor will they be forced to do so during
transportation.
The school district shall commit to ensuring that all buses that are used during the day are
cleaned and disinfected at least daily and that all high-contact points shall be wiped down after
each run. While we acknowledge that school buses cannot be equipped with hand sanitizer due
to its combustible nature, and we will advise individuals to not bring personal hand sanitizer
containers with them on the bus, we will ensure that hand sanitizing or hand washing stations are
provided for all staff in transportation locations such as dispatch offices, employee lunch/breaks
rooms, and bus garages. Furthermore, we will provide all required PPE for transportation
department staff and require the use of a face covering. Should a driver, monitor, or attendant be
required to have direct physical contact with a child, they will be required to wear gloves, which
the school district shall provide to ensure their safety and healthfulness. These employees will

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also be required to complete the daily self-health screening prior to arriving at work to help
ensure the safety and healthfulness of their fellow employees.
If our school district is in remote session or otherwise, we will continue to maintain
transportation services to nonpublic, parochial, private, charter schools, or students whose
Individualized Education Program has placed them out of district to schools who are meeting and
conducting in-person session education when/if the district is not.
Parents are encouraged to drive their children. Parents who commit to self-transport will do so
for the 2020-2021 school year. The district must be notified in writing. Parents must
acknowledge that they are transporting for the entire school year in their written notification.
Extracurricular Activities
In an effort to minimize the spread of infection and to facility district wide cleaning the district
has adopted the following policies/regulations for the 2020-2021 school year until such time that
we can return safely to normal operations.
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All field trips will be postponed and virtual trips will be encouraged.
Locker rooms will be closed until conditions permit reopening.
Extracurricular activities will be evaluated on a case by case basis. In circumstances were
an activity can proceed effectively in a remote manner, it will be encouraged. In-person
extracurricular activities will not be able to take place.
The district will be closed two hours after student dismissal to facilitate cleaning and
disinfection.
The bus garage and maintenance areas are closed to the public. To the greatest extent
possible, outside visitors, presenters and parents access to the school facility will be
limited. When allowed all health and safety requirements will need to be met. We will
encourage virtual meetings and presentations as much as is practical.
Due to the availability of cleaners, all school athletic facilities and playgrounds will
remain closed to the public.
Building use will not be open to the public under the current plan.

Food Service
Regardless of the educational model chosen by our school district and the dynamic nature with
which that can change, our school district shall continue to provide school breakfast and lunch to
all students who were previously receiving school meals – both on-site and remotely. While onsite, we will maintain social distancing during the course of our meals and provide food service
in the classroom, cafeteria, and gymnasium. Sharing food or beverages will be strongly
discouraged, and “class parties” where food is brought into the school to share, will be postponed

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until further notice. Students that are in a remote setting, will be provided meals if requested.
Meals will be able to be picked up at a predetermined time and location. All students will be
required to wash their hands prior to entering the designated food service area and the cleaning
staff will disinfect the area after each serving.
Communication
Our school district affirms and attests that we have reviewed and understand all state-issued
industry guidelines and will submit our plans for reopening to them. In addition to this, we will
post copies of our finished plan on the school website, in conspicuous areas across school
buildings and facilities Printed copies of the plan will be available in all school offices as well as
the transportation and facilities offices. Throughout the course of this process, we will also
develop consistent communication plans to ensure that members of the school community are
kept up-to-date with all developments and changes to our plan. This process will be managed
through verbal instruction, posted signage that is consistent with DOH COVID-19 signage, the
maintenance of a COVID-19 page on our school website robo calls, video conferences, social
media, and traditional print media. We will also develop communications for students and
families about how to prepare for the upcoming school year, including specific information on
the social distancing requirements, how to properly wear a face covering, and proper hand and
respiratory hygiene. Throughout the course of the school year, we will continue to train students,
faculty, and staff on how to follow any new COVID-19 protocols safely and correctly, including
hand hygiene, proper face covering wearing, social distancing, and respiratory hygiene.
Education
Grading and Attendance
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Grading protocols will be reviewed and will be shared with all stakeholders at the start of
the school year.
The District will issue report cards based on the scheduled cycle as per the district
calendar.
Grading will be consistent and follow our traditional format for in-person or virtual
instruction. Numerical grades will be used at the secondary level.
Perfect attendance awards will not be offered this year.
The district will follow the Board of Education Attendance Policy. Student attendance
will be taken and impact student progress and academics in both the remote and in-person
sessions

 Connectivity

HARTFORD CENTRAL SCHOOL DISTRICT

The district has previously conducted a teacher and parent survey regarding the level of access to
devices and high-speed internet in the places of residences for our students and teachers. While
all faculty members are equipped with a district issued Microsoft Surface Pro, if a faculty
member does not have the ability to purchase high-speed internet at home, the district will work
with the WSWHE BOCES to purchase individual MiFis that we can provide.
For students, we will be offering a second survey to better identify those students who do not
have high-speed access or a user device. The district currently possesses enough devices to
provide a Chromebook to each student in grades 3-12. We are working with BOCES to secure
additional devices to roll-out a 1:1 initiative. Additionally, the district will make the following
accommodations to those families with limited connectivity:
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Increase the Wi-Fi coverage in the parking lot
Work with the Hartford Fire Department for potential community use (the district would
provide the internet coverage) during non-instructional hours

Learning Plans
UPK through grade 5 are planned for daily, onsite, in-person instruction with the following
accommodations:
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Due to social distancing requirements, class size will be reduced. Students will be
assigned to classrooms and specific overflow areas that are properly supervised.
Instructors will come to the students to provide content.
The traditional instructional program will be modified with students learning from
classroom teachers and at other times supervised by school personnel during times of
independent or remote/livestream instruction from within the school building.
Students will have breakfast/lunch delivered to the designated eating location.
Breaks will be provided to go outside for fresh air and exercise as needed. Students will
remain with their class group.
Potential staggered student arrival is under consideration to accommodate for potential
transportation seating limitations and increased traffic at schools due to parent drop-offs.

Students in grades 6-12 will follow a modified hybrid schedule. Grades 6-8 will attend in-person
classes on Mondays, Tuesdays, and every other Friday; with remote instruction taking place on
Wednesdays, Thursdays, and every other Friday. Students in grades 9-12 will attend in-person
classes on Wednesdays, Thursdays, and every other Friday; with remote instruction taking place
on Mondays, Tuesdays, and every other Friday. The in-person instruction for both groups will
have the following accommodations:

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HARTFORD CENTRAL SCHOOL DISTRICT
To the extent possible, transitions between classes will be reduced
The traditional instructional program will be modified with students learning from
classroom teachers and at other times supervised by school personnel during times of
independent or remote/livestream instruction from within the school building.
Students will have breakfast/lunch delivered to the designated eating location.
Breaks will be provided to go outside for fresh air and exercise as needed. Students will
remain with their class group.
Potential staggered student arrival is under consideration to accommodate for potential
transportation seating limitations and increased traffic at schools due to parent drop-offs.

Full Virtual Model
In the event that the district is required to close, the school will continue to provide a continuity
of learning. While the continuity of learning plan is subject to change, we would follow the
following principles:
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Students in Grades K-2 will be provided packets of information and materials until
Chromebooks are distributed to them.
Students in Grades 3-12 students will follow their in-person school schedule while at
home. Teachers will broadcast out to students either from home or school. Time spent on
instruction will vary by grade level; however, students will engage with learning daily.
Students will be required to log on during scheduled times.
Period by the period student and staff attendance will be taken daily.

New York State Standards
The New York State Education Department is responsible for setting student learning standards
for what all students should know and be able to do as a result of skilled instruction. Our district
intends to provide curricula that are based on these established standards in all areas. The
delivery of such a curriculum will be mixed, with some delivery of instruction to be in person,
some to be live remote, and some to be accessed online by families supporting learners at home.
Academic Progress and Communication
The Hartford Central School District is committed to ensuring that the parent-to-school and
school-to-parent lines of communication are active and that our parents our engaged stakeholders
in their child’s education. This communication is completed through a variety of method which
may include options such as telephone calls, the use of electronic apps (i.e. class dojo), parentteacher conferences, emails, and newsletters. Additionally, parents can sign up to access the
parent portal through our student management system which will allow them to monitor student
grades in all courses. Parents can also be added to Google Classrooms for each course their

 HARTFORD CENTRAL SCHOOL DISTRICT
secondary student is enrolled in. This allows parents to receive periodic updates about work that
is due.
English Language Learners
At present, our district does not have students enrolled who are considered ELL or MLL.
However, should this change, our district will coordinate with the Office of Bilingual Education
and World Languages to make certain we are providing appropriate support to students whose
home languages are other than English. We will continue to use the Home Language
Questionnaire as part of our enrollment process for all students. This survey, as well as an
informal interview by our District Registrar, helps to identify families where languages other
than English may be used in the home. All parent communications would then be provided to
families in their preferred language and/or mode of communication. Interpreters would be used
for parent conferences, where needed.
The Hartford Central School District intends to follow SED guidance; each qualifying school
and/or district reopening plan which reopens using in-person or hybrid instruction must complete
the ELL identification process within 30 school days of the start of the school year for all
students who enrolled during COVID-19 school closures in 2019-2020, as well as all students
who enroll during summer of 2020 and during the first 20 school days of the 2020-2021 school
year. After this 20 day flexibility period, identification of ELLs must resume for all students
within the required ten school days of initial enrollment (as required by Commissioner’s
Regulations Part 154).
The school district will provide the required instructional Units of Study to all ELL’s based on
their most recently measured English-language proficiency level during in-person or hybrid
instruction. These services will be provided through a mix of face to face and online live support.
Special Education Students
The Hartford Central School District CSE office will work in tandem with all building principals
and out of district special education programs to ensure that students with disabilities are still
provided all provisions under FAPE. All in-district full-day, self-contained programs will be
offered on-site with arrangements made for social distancing, etc.
Parents will be notified in writing and also have access to CSE Chairperson for specific details as
to how the provision of services will meet the requirements of IDEA. Attendance will be
monitored daily and case managers will reach out to students and parents to ensure active
participation.

 HARTFORD CENTRAL SCHOOL DISTRICT
Students in integrated settings in grades K-5 will receive all programs and related services,
accommodations, modification, and supplementary aides on site. Students in grades 6-12, will
receive a mix of onsite services and remote, live virtual (teletherapy-like) related services.
Parents of students with IEPs and Section 504 plans will receive written communication from
case managers at the start of the school year about how all services, accommodations, and
modifications will be provided.
If the student will be receiving related services through teletherapy, the family should be
informed that they will be sent a consent form and that to receive the teletherapy related services.
That consent form may be completed and returned electronically. Contact logs for all students
will be maintained. All students will be provided with the necessary technology needed for
teletherapy and remote learning.
CSE and CPSE Meetings will continue to use Google Meet or the Webex video conferencing
platform if socially distancing measures do not allow for a in-person meeting.
Each student with an IEP or Section 504 plan is assigned a case manager. This case manager
facilitates collaboration between the CSE/CPSE teams, the student’s family, and the student’s
teachers. Student performance is monitored on an ongoing basis and requested review meetings
are held anytime there is a concern about an IEP, or its implementation.
Student progress is communicated to parents at least quarterly, and with each student’s report
card. All goals require progress monitoring data collection, and this data is reviewed periodically
by the PPS Director. The information is also shared with parents at annual reviews to show
progress and growth for the year and to be used to write goals for IEPs. Communication with
parents is provided in the parents’ preferred language or mode of communication.
Our students with disabilities will have the same access to activities as their non-disabled peers
while they participate in their learning while practicing social distancing.
Evaluation
Our school district’s plan ensures that all teachers and principals will be evaluated pursuant to
our currently approved APPR plan, including any variance applications approved by the
Department. All teachers in our school district shall hold valid and appropriate certificates for
their teaching assignments, except where otherwise allowable under the Commissioner’s
regulations (e.g., incidental teaching) or Education Law.

Approved By: ______________________________________________ Date: ___________

 APPENDIX A

HARTFORD CENTRAL SCHOOL DISTRICT

List of Commonly Touched Surfaces
Type of
Surface

Location of
Surface

What is Surface
Material?

What Product is
Needed to
Disinfect?

Frequency of
Disinfection

door handles

all schools

zinc alloy

quat / eco -23

Multi times daily
in heavy use areas

doors

all buildings

wood

quat / eco -23

once daily

door frames

all buildings

metal

quat / eco -23

once daily

panic bars

exterior doors

zinc /aluminum

quat / eco -23

Multi times daily
in heavy use areas

windows

doors

glass

eco-12 glass
cleaner

when dirty /daily

window sills

all exterior
windows, all
buildings

slate

quat / eco -23

weekly or when
dirty

walls

hallways

blocks /
sheetrock

quat / eco -23

daily

handrails

stairways /ramps

metal /wood

quat / eco -23

Multi times daily
in heavy use areas

drinking
fountains

halls
/classrooms

plastic / plated
brass

quat / eco -23

Multi times daily
in heavy use areas

light switches

classrooms /
offices

plastic/metal
covers

quat / eco -23

daily

 HARTFORD CENTRAL SCHOOL DISTRICT
soap
dispensers

baths

plastic

quat / eco -23

Multi times daily
in heavy use areas

sanitizer
dispensers

baths

plastic

quat / eco -23

Multi times daily
in heavy use areas

lockers

halls/locker
rooms

metal

E-23/Quat
electrostatic mist

daily

Library tables

Library

wood

E-23/Quat
electrostatic
mister

before and after
use

class tables

classrooms

wood/laminate

quat / eco -23

daily

desks

classrooms

poly-resin

quat / eco -23

daily

bleacher seats

Gyms

plastic

E-23/Quat
electrostatic mist

before and after
use

chairs

all buildings

poly resin plastic

E-23/Quat
electrostatic mist

daily

counters

Offices
/classrooms

laminate

quat / eco -23

daily

gym pads

gyms

vinyl

E-23/Quat
electrostatic mist

daily

sink faucets

baths

zinc/alloy

quat / eco -23

daily

buses / seats

bus garage

vinyl

mineral
electrolyte

after every use

pencil
sharpeners

classrooms

metal

quat / eco -23

daily

 HARTFORD CENTRAL SCHOOL DISTRICT
playgrounds

bathrooms

all buildings

plastic polymer

E-23/Quat
electrostatic mist

twice daily

polymer /
porcelain

E-23/Quat
electrostatic mist

daily

computers

As needed

chromebooks

As needed

floors

all buildings

carpet/vct / vinyl

neutral
disinfectant

mopped and
swept daily