https://outlook.office.com/mail/inbox/id/AAQkAGJmZjIxNGN... I From: GCSOOpenRecords@gwinnettcounty.com Sent: Wednesday, March 11, 2020 7:24 PM To: AO Records Subject: [Ext]RE: Open Records Request (GA-GWINNETT-20-0519) OR 186 Good afternoon, Please see the attached requested records. Thank you so much, GCSO Open Records From: AO Records [mailto:records@americanoversight.org] Sent: Thursday, March 5, 2020 3:10 PM To: GCSO Open Records Subject: Open Records Request (GA-GWINNETT-20-0519) Dear Open Records Officer: Please find attached a request for records under Georgia's open records laws. Sincerely,  Clay M. Goode Paralegal American Oversight records@americanoversight.org  www.americanoversight.org   @weareoversight ORR: GA-GWINNETT-20-0519 A\11 IC/\ PVERSIGHT 1 of 2 3/12/20, 10:55 AM Conway, Butch Pinkard, Donald Friday, November 22, 2019 4:28 PM Conway, Butch RE:HB 316 From: Sent: To: Subject: In th e past , if any inmate w ished to vot e w e would not ify th e GC election fo lks. They've even called us asking. When I spoke to Lynn tod ay she st ated th e j ail is not consider und er the law a permanent residence and befor e house HB316 you had to have a perman ent residence to vot e. I guess it make a differ ence w ho runnin g t hings. From: Conway, Butch Sent: Friday, November 22, 2019 3:41 PM To: Pinkard, Donald Subject : Re: HB 316 I thought that had always been the case. Best Regards, Butch Conway On Nov 22, 2019, at 9:50 AM, Pinkard, Donald wrote: Thanks. From: Conway, Butch Sent: Friday, November 22, 2019 9:45 AM To: Ledford, Lynn Cc: Pinkard, Donald Subject: Re: HB 316 Don Pinkard is the Jail Administrator Lynn. I will forward you're email, he will give you a call. Than ks. Best Regards, Butch Conway On Nov 22, 2019, at 9:33 AM, Ledford , Lynn wrote: A f HICAN pVERSIGHT GA-GWINNETT-20-0519-A-000001 Hi Butch, there was change in HB316 that now allows for inmates to vote by absentee ballot while they are awaiting judgement. It allows for assistance with that from you guys. Who would be the contact for your office that we could speak with to bring them up to speed? Thanks A f HICAN pVERSIGHT Lynn Ledford! Division Director I Gwinnett County Government 770.822.8871 I 75 Langley Drive , Lawrenceville GA 30046 I www.gwinnettco Find out what's going on in Gwinnett County. Sign up for email newsletters tc 2 GA-GWINNETT-20-0519-A-000002 Solis, Lou From: Sent: To: Cc: Subject: Spear, Jon Thursday, February 13, 2020 8:38 AM Pinkard, Donald Laboy, Marcelino; Woods, Frank; Solis, Lou; Walsh, Bill RE:Inmate Voting Proposal Haven not contacted Brooks yet, but have had multiple conversations with Gwinnett Voting. They agree with what was described below. Just waiting on the go ahead. Jon Spearl Captain Gwinnett County Sheriff's Office I Gwinnett County Government 770 .619.6590 I 2900 University Parkway• Lawrenceville, GA 30043 Jwww.gwinnettcounty.com From: Pinkard, Donald Sent: Thursday, February 13, 2020 8: 18 AM To: Spear, Jon Cc: Laboy, Marcelino; Woods, Frank; Solis, Lou; Walsh, Bill Subject: RE: Inmate Voting Proposal Thanks Jon, Please get with Sgt. Brooks and develop a policy/procedures for the process. Once done, have Gwinnett voting folks way in on it before sending it out for signatures. Thanks From: Spear, Jon Sent: Thursday, February 13, 2020 8:10 AM To: Laboy, Marcelino ; Woods, Frank Cc:Pinkard, Donald Subject: Inmate Voting Proposal After looking into the issues associated with in-custody individuals and their voting rights I made contact with GA Secretary of States Office and Gwinnett County Voting. Both advised that it is the voter's responsibility to ask for the opportunity to vote in the 2020 election cycle. To this end, we need a procedure to facilitate this request. For individuals who are in custody , all voting is completed by "Absentee or Advance by Mail Ballot." I have copies of the Application in both English and Spanish. Potentially there are 6 election dates in 2020 and one on January 5, 2021 . Only three are specifically covered in the current ballot request. The other are listed as potential dates if needed. In order to keep our procedure as simple as possible I don't believe we should attempt to keep the "Absentee Ballot" applications in the housing units . I can however scan all he paperwork into a file on the Common Drive that each deputy can access and print out from the housing unit as needed . Proposed - Voting information be placed on the rolling screens and Kiosk. -Inmate makes a request pVERSIGH 1 GA-GWINNETT-20-0519-A-000003 -Deputy prints out forms (Absentee Ballot & Pre loaded Inmate Request) -Inmate fills out both forms and gives them back to the deputy -Completed forms are sent to classifications -Classifications runs criminal history to confirm no "Felony Convictions." -If inmate qualifies, Classification submits application to Gwinnett County Elections . -Classifications maintains record of items sent and returns Inmate Request form to original inmate -Upon receipt of the Ballot, Mail room handles as Legal mail. -Inmate files out Ballot and sends it in as required. (It is incumbent on the person marking the ballot to seal the envelope and place it in the mail) This procedure was elections board supervisor Your thoughts Jon Spear! Captain Gwinnett County Sheriffs Office I Gwinnett County Government 770.619.6590 12900 University Parkway• Lawrenceville , GA 30043 lwww.gwinnettcounty.com A f HICAN pVERSIGHT 2 GA-GWINNETT-20-0519-A-000004 Solis, Lou From: Sent: To: Subject: Attachments: Pinkard, Donald Friday, February 14, 2020 9:02 AM Solis, Lou FW: Special Order Special Order 20-01 Inmate Voting.doc Chief FYI and Approval. From: Spear, Jon Sent: Thursday, February 13, 2020 2:09 PM To: Brooks, Michael Cc:Woods, Frank ; Laboy, Marcelino ; Pinkard, Donald Subject: Special Order Sgt. See attached I added and changed just a few items. How does it sound to you? Jon Spearl Captain Gwinnett County Sheriff s Office I Gwinnett County Government 770.619.6590 12900 University Parkway • Lawrenceville, GA 30043 lwww.gwinnettcounty.com A f HICAN pVERSIGHT 1 GA-GWINNETT-20-0519-A-000005 qwinnett CountySlieriff's Office Cc:Woods, Frank ; Laboy, Marcelino Pinkard, Donald Subject: Special Order Sgt. See attached I added and changed just a few items . How does it sound to you? Jon Spearl Captain Gwinnett County Sheriffs Office I Gwinnett County Government 770.619.6590 12900 University Parkway• Lawrenceville, GA 30043 lwww.gwinnettcounty .com A f HICAN pVERSIGHT 1 GA-GWINNETT-20-0519-A-000012 ; qwinnett CountySlieriff's Office ~£. Chief Deputy/ Administration Bill Walsh ((}Jutcfi) Conway,S&riff TO: All Jail Personnel FROM: Colonel Don Pinkard SUBJECT: Jail Division Special Order 20-01: Inmate Voting DATE: 25 February 2020 (770) 822-3105 In-custody inmates who satisfy all legal requirements may vote in local, county, state and national elections, by the use of an absentee ballot. Chief Deputy/ Operations Lou Solis If an inmate requests to vote or register, absentee ballot applications or voter registration forms are available as listed below. (770) 822-3160 Jail Administrator Col. Don Pinkard (770) 619-6670 On the "Common Drive" file named "Inmate Voting" contains the 2020 Election application for an absentee ballot. The Unit Deputy will print the appropriate form and hand it to the inmate (English or Spanish). It is the inmate's responsibility to complete the form, and send it to the listed address. (770) 619-6655 Inmates requesting to register for the 2020 general election must complete the process by October 4, 2020. On the "Common Drive" file named "Inmate Voting," is an inmate request form . Print this form for the inmate to complete and send to GCSO Classifications . The inmate will then receive a voter's registration application. Court Services Division Maj. Brandon Bizzell Upon Classifications Unit receiving this request, unit personnel will ensure that a voter 's registration application is presented to the requesting inmate. The Classifications Unit supervisor will track the number of voter's registration applications given to inmates. Field Operations Division Lt. Colonel Carl Sims (770) 822-8685 Maj. Barry Milliner (770) 822 -8215 Training Division Lt. Mike Kotowski (770) 822-3116 Technical Services Director Sylvia Black (770) 822-3839 Professional Standard Unit Lt. Melanie Jones (770) 822-3822 A f HICAN It will be the responsibility of the inmate to send all paperwork to the Elections Board for processing. Paperwork returning from the Elections Board and being sent to the Board, will be considered and handled as legal mail. Voting information will be placed on the rolling screens and unit kiosks, and remain through the 2020 election cycle. This order will remain in effect until cancelled or revised by the Jail Administrator or higher authority, or until it is incorporated to the Jail Division Policy and Procedures Manual. If there are questions, please contact Capt. J. Spear in Jail Administration . Cc: pVERSIGHT Sheriff Conway Chief Deputy Solis Chief Deputy Walsh 2900 University Parkway• Lawrenceville, Georgia 30043 •GA-GWINNETT-20-0519-A-000013 (770) 822-3140 qwinnet·t CountySneriffs Office ; Woods, Frank Cc: Pinkard, Donald Subject: Inmate Voting Proposal After looking into the issues associated with in-custody individuals and their voting rights I made contact with GA Secretary of States Office and Gwinnett County Voting. Both advised that it is the voter's responsibility to ask for the opportunity to vote in the 2020 election cycle. To this end, we need a procedure to facilitate this request. For individuals who are in custody, all voting is completed by "Absentee or Advance by Mail Ballot." I have copies of the Application in both English and Spanish. Potentially there are 6 election dates in 2020 and one on January 5, 2021. Only three are specifically covered in the current ballot request. The other are listed as potential dates if needed . In order to keep our procedure as simple as possible I don't believe we should attempt to keep the "Absentee Ballot" applications in the housing units. I can however scan all he paperwork into a file on the Common Drive that each deputy can access and print out from the housing unit as needed. Proposed - Voting information be placed on the rolling screens and Kiosk . -Inmate makes a request pVERSIGH 1 GA-GWINNETT-20-0519-A-000017 -Deputy prints out forms (Absentee Ballot & Pre loaded Inmate Request) -Inmate fills out both forms and gives them back to the deputy -Completed forms are sent to classifications -Classifications runs criminal history to confirm no "Felony Convictions ." -If inmate qualifies , Classification submits application to Gwinnett County Elections . -Classifications maintains record of items sent and returns Inmate Request form to original inmate -Upon receipt of the Ballot, Mail room handles as Legal mail. -Inmate files out Ballot and sends it in as required. (It is incumbent on the person marking the ballot to sea l the envelope and place it in the mail) This procedure was elections board supervisor Your thoughts Jon Spear l Captain Gwinnett County Sheriff' s Office I Gwinnett County Government 770.619.6590 12900 University Parkway • Lawrenceville, GA 30043 lwww .gwinnettcounty.com A f HICAN pVERSIGHT 2 GA-GWINNETT-20-0519-A-000018 Pinkard, Donald From: Sent : To: Cc: Subject: Pinkard, Donald Thursday, February 13, 2020 8:18 AM Spear, Jon Laboy, Marcelino; Woods, Frank; Solis, Lou; Walsh, Bill RE: Inmate Voting Proposal Thanks Jon, Please get with Sgt. Brooks and develop a policy/procedures for the process. Once done, have Gwinnett voting folks way in on it before sending it out for signatures. Thanks From: Spear, Jon Sent: Thursday, February 13, 2020 8:10 AM To: Laboy, Marcelino ; Woods, Frank Cc: Pinkard, Donald Subject: Inmate Voting Proposal After looking into the issues associated with in-custody individuals and their voting rights I made contact with GA Secretary of States Office and Gwinnett County Voting . Both advised that it is the voter's responsibility to ask for the opportunity to vote in the 2020 election cycle . To this end, we need a procedure to facilitate this request. For individuals who are in custody, all voting is completed by "Absentee or Advance by Mail Ballot." I have copies of the Application in both English and Spanish. Potentially there are 6 election dates in 2020 and one on January 5, 2021 . Only three are specifically covered in the current ballot request. The other are listed as potential dates if needed . In order to keep our procedure as simple as possible I don't believe we should attempt to keep the "Absentee Ballot" applications in the housing units. I can however scan all he paperwork into a file on the Common Drive that each deputy can access and print out from the housing unit as needed . Proposed - Voting information be placed on the rolling screens and Kiosk. -Inmate makes a request -Deputy prints out forms (Absentee Ballot & Pre loaded Inmate Request) -Inmate fills out both forms and gives them back to the deputy -Completed forms are sent to classifications -Classifications runs criminal history to confirm no "Felony Convictions." -If inmate qualifies , Classification submits application to Gwinnett County Elections. -Classifications maintains record of items sent and returns Inmate Request form to original inmate -Upon receipt of the Ballot, Mail room handles as Legal mail. -Inmate files out Ballot and sends it in as required. (It is incumbent on the person marking the ballot to seal the envelope and place it in the mail) This procedure was elections board supervisor Your thoughts Jon Spearl Captain pVERSIGH 1 GA-GWINNETT-20-0519-A-000019 Gwinnett County Sheriffs Office I Gwinnett County Government 770.619.6590 12900 University Parkway• Lawrenceville, GA 30043 lwww.gwinnettcounty.com ,· AMf HICAN pVERSIGHT 2 GA-GWINNETT-20-0519-A-000020 Pinkard, Donald From: Sent : To: Cc: Subject: Spear, Jon Thursday, February 13, 2020 8:10 AM Laboy, Marcelino; Woods, Frank Pinkard, Donald Inmate Voting Proposal After looking into the issues associated with in-custody individuals and their voting rights I made contact with GA Secretary of States Office and Gwinnett County Voting. Both advised that it is the voter's responsibility to ask for the opportunity to vote in the 2020 election cycle. To this end, we need a procedure to facilitate this request. For individuals who are in custody , all voting is completed by "Absentee or Advance by Mail Ballot." I have copies of the Application in both English and Spanish. Potentially there are 6 election dates in 2020 and one on January 5, 2021 . Only three are specifically covered in the current ballot request. The other are listed as potential dates if needed. In order to keep our procedure as simple as possible I don't believe we should attempt to keep the "Absentee Ballot" applications in the housing units. I can however scan all he paperwork into a file on the Common Drive that each deputy can access and print out from the housing unit as needed. Proposed - Voting information be placed on the rolling screens and Kiosk . -Inmate makes a request -Deputy prints out forms (Absentee Ballot & Pre loaded Inmate Request) -Inmate fills out both forms and gives them back to the deputy -Completed forms are sent to classifications -Classifications runs criminal history to confirm no "Felony Convictions ." -If inmate qualifies, Classification submits application to Gwinnett County Elections . -Classifications maintains record of items sent and returns Inmate Request form to original inmate -Upon receipt of the Ballot , Mail room handles as Legal mail. -Inmate files out Ballot and sends it in as required. (It is incumbent on the person marking the ballot to seal the envelope and place it in the mail) This procedure was elections board supervisor Your thoughts Jon Spear l Captain Gwinnett County Sherif fs Office I Gwinnett County Government 770.619.6590 12900 University Parkway • Lawrenceville, GA 30043 lwww.gwinnettcounty.com A f HICAN pVERSIGHT 1 GA-GWINNETT-20-0519-A-000021 Pinkard, Donald From: Sent: To: Subject: Attachments: Spear, Jon Tuesday, March 10, 2020 12:10 PM Pinkard, Donald FW: Inmate Voting Special Order 20-01 Inmate Vot ing.doc Jon Spearl Captain Gwinnett County Sheriffs Office I Gwinnett County Government 770.619.6590 12900 University Parkway• Lawrenceville, GA 30043 lwww.gwinnettcounty.com From: Spear, Jon Sent: Friday, February 28, 2020 2: 12 PM To: Hayes, Thomas; Jackson, Jermaine; Gardner, John; Culberson,Tonya Cc: Woods, Frank Subject: FW: Inmate Voting Maj. Woods asked me to send this to you. Attached is the special order to read in rollcall. Also as listed below there is a File on the common drive that has the special order in it as well as the paperwork to print outJE_an inmate asks to vote. We do NOT need to make any special announcements . That is not a requirement under the Georgia OCGA code sect ion . Jon Spearl Captain Gwinnett County Sheriffs Office I Gwinnett County Government 770.619.6590 12900 University Parkway• Lawrenceville, GA 30043 lwww.gwinnettcounty.com From: Spear, Jon Sent: Friday, February 28, 2020 1:33 PM To: Woods, Frank Cc: Laboy, Marcelino Subject: Inmate Voting Col, wanted me to make sure this went out. Attached is a copy of the special order . I have put the "Inmate Voting" folder into the common drive, and have also kept another copy when and if someone deletes that one. Nicole will have the wording to put on the housing unit signs. Jon Spear l Captain Gwinnett County Sheriffs Office I Gwinnett County Government 770.619.6590 12900 University Parkway• Lawrenceville, GA 30043 lwww.gwinnettcounty .com A f HICAN pVERSIGHT 1 GA-GWINNETT-20-0519-A-000022 qwinnett CountySFieriff s Office ~£. ( Cc:Woods, Frank ; Pinkard, Donald Subject: Special Order Laboy, Marcelino ; Sgt. See attached I added and changed just a few items. How does it sound to you? Jon Spearl Captain Gwinnett County Sheriffs Office I Gwinnett County Government 770.619.6590 12900 University Parkway• Lawrenceville, GA 30043 lwww.gwinnettcounty.com A f HICAN pVERSIGHT 1 GA-GWINNETT-20-0519-A-000026 qwinnett CountySheriff'sOffice Cc: Laboy, Marcelino ; Woods, Frank ; Solis, Lou ; Walsh, Bill Subject: RE: Inmate Voting Proposal Haven not contacted Brooks yet, but have had multiple conversations with Gwinnett Voting. They agree with what was described below. Just waiting on the go ahead. Jon Spearl Captain Gwinnett County Sheriff's Office I Gwinnett County Government 770.619.6590 12900 University Parkway• Lawrenceville , GA 30043 lwww.gwinnettcounty.com From: Pinkard, Donald Sent: Thursday, February 13, 2020 8: 18 AM To: Spear, Jon Cc: Laboy, Marcelino; Woods, Frank; Solis, Lou; Walsh, Bill Subject: RE: Inmate Voting Proposal Thanks Jon, Please get with Sgt. Brooks and develop a policy/procedures for the process. Once done, have Gwinnett voting fo lks way in on it before sending it out for signatures. Thanks From: Spear, Jon Sent: Thursday, February 13, 2020 8:10 AM To: Laboy, Marcelino ; Woods, Frank Cc: Pinkard, Donald Subject: Inmate Voting Proposal After looking into the issues associated with in-custody individuals and their voting rights I made contact with GA Secreta ry of States Office and Gwinnett County Voting . Both advised that it is the voter's responsibility to ask for the opportunity to vote in the 2020 election cycle . To this end, we need a procedure to facilitate this request. For individuals who are in custody, all voting is completed by "Absentee or Advance by Mail Ballot." I have copies of the Application in both English and Spanish. A f HICAN pVERSIGHT 1 GA-GWINNETT-20-0519-A-000028 Potentially there are 6 election dates in 2020 and one on January 5, 2021. Only three are specifically covered in the current ballot request. The other are listed as potential dates if needed. In order to keep our procedure as simple as possible I don't believe we should attempt to keep the "Absentee Ballot" applications in the housing units. I can however scan all he paperwork into a file on the Common Drive that each deputy can access and print out from the housing unit as needed. Proposed - Voting information be placed on the rolling screens and Kiosk. -Inmate makes a request -Deputy prints out forms (Absentee Ballot & Pre loaded Inmate Request) -Inmate fills out both forms and gives them back to the deputy -Completed forms are sent to classifications -Classifications runs criminal history to confirm no "Felony Convictions." -If inmate qualifies, Classification submits application to Gwinnett County Elections. -Classifications maintains record of items sent and returns Inmate Request form to original inmate -Upon receipt of the Ballot , Mail room handles as Legal mail. -Inmate files out Ballot and sends it in as required. (It is incumbent on the person marking the ballot to seal the envelope and place it in the mail) This procedure was elections board supervisor Your thoughts Jon SpearJCaptain Gwinnett County Sheriffs Office I Gwinnett County Governn1ent 770.619.6590 12900 University Parkway• Lawrenceville, GA 30043 Jwww.gwinnettcounty.com A f HICAN pVERSIGHT 2 GA-GWINNETT-20-0519-A-000029 .