Lieb, David From: Maheshwary, Steven (COM) Sent: Monday, May 4, 2020 8:06 PM To: Streuli, Nick; Jekel, Caitlyn Fellin, Tammy Cooper, Kelly (DOH) Cc: Green, Chris (COM) Subject: RE: Sector outreach for Phase One return to work safety plans Attachments: COM Reopening workgroup process cg update 5.2.docx; Business Safety Guidance and Plan Template v2.docx Hi all, i am taking point on engaging car washes to help them get a safety plan as soon as possible. We identified a few key stakeholders Brown Bear Car Wash, Costco, and Uncle Ike who i can coordinate outreach to. Can you let me know who from your respective departments will want to be part of the outreach? I also understand there may be another template being developed for safety plan other than what is attached, so please let me know how you would like to deveiop a plan that can be socialized with key businesses. Thanks! Steven Steven Maheshwary (he/him) Governor?s Sector Lead information Communication Technology Washington State Department of Commerce Email communications with state employees are public records and may be subject to disclosure, pursuant to Ch. 42. 56 ROW. From: Green, Chris (COM) Sent: Monday, May 4, 2020 2:50 PM To: Streuli, Nick; Jekel, Caitlyn Fellin, Tammy (LNI) Cooper, Kelly Rolfe?Maloney, Justin (LNI) Soiza, Anne Cc: Berger, Joshua Young, Brian Hatfield, Brian (COM) Toth, Robin Maheshwary, Steven (COM) Allen, Tristan (COM) Subject: Sector outreach for Phase One return to work safety plans Good afternoon Commerce is continuing to organize some outreach efforts for the phase one. Attached is our internal DRAFT workplan. here are the relevant Commerce Sector Lead staff that are leading each of these workgroup outreach efforts. By virtue of this email l?m asking them each to engage LNI, DOH and Gov?s office staff individually for their plans to convene initial conference calls with these groups. We?ve already begun to do some research on possible business or labor/worker advocacy groups to include in the respective discussions. The draft attached here is a working document and will be updated with some additional specific information broken out for landscapers and dog walkers for phase one, and will also be updated to include more categories for phase two shortly. But I wanted this group to see how we are approaching the sectors we?ve been assigned at this stage. Of course feedback is welcome. in some cases, like retail, we will likely have a more deliberate process with stakeholders that have high interest, and others like car washes and dog walkers may be able to be completed with a more streamlined process depending on what key issues are prioritized for discussion. For each of these group discussions, we'd like to start with a set of baseline documents, including a DRAFT template we?ve created that may be used to develop a final safety plan (attached). Please feel free to give us feedback on the template. Other documents that may be used in our baseline set of documents would include the updated guidance from and DOH for standards that are to be required for all business activities. We have several different versions of these from different iterations of documents, and so we would ask which speci?c documents are preferred? If there are any thoughts or feedback on this process, or the documents attached, please let us know. l?ll next ask our team to reach out separately to GOV, DOH contacts by email to discuss speci?c workgroup next steps. Thank; Ch?s Chris Green Assistant Director Office of Economic Development Competitiveness Washington State Department of Commerce - Seattle Office 2001 Ave, Suite 2600, Seattle, WA 98121-2895 Phone: (206) 256-6146 Mobile: Email: Web: commercewagov CHQXOSE Washington STATE DRAFT COM Re-opening Workgroup Process • • • • • • • COM will convene groups in key sectors slated for phase I and II of reopening, except as where noted with an already assigned lead from the Governor’s office or another agency. COM will coordinate with Governor’s office, LNI, DOH and other agencies as appropriate or requested such as DOL, DOR, DAHP Seek to use same format and template for each sector for consistency Will leverage work done with construction and other sectors o LNI baseline DOSH standards and PPE guidelines. o COM has created a template that blends SEOC, Construction, and CDC Some sectors have businesses that are already open as essential. Need to be clear how and when these guidelines go into effect for newly opening vs already operating. I’ve heard from some that clear guidelines would be welcomed in this respect. Will identify for each sector the types of PPE needs for different activates Will seek to estimate the amount of PPE needed to support and inform the “PPE for ALL” modelling. Phase One Assignments • • • • • Auto-sales – Nick Streuli – Gov office Retail establishments curb side pickup – Chris Green Landscaping – Brian Young Car Washes – Steven Maheshwary Pet Walking – Brian Young Phase Two Assignments • • • • • • • • Remaining manufacturing – Joshua Berger New construction – Nick S. – Gov office. Brian Hatfield participating from Commerce Retail In store purchase allowed – Chris Green In-home/domestic services (housecleaning, nannies, etc.) – Brian Young Real estate – Brian Hatfield Professional services – Robin Toth and Steven Maheshwary Hair and nail salons/Barbers – Robin Toth Restaurants – Nick Streuli – Gov office Car Wash Re Opening Workgroup • What work has already been completed in or around development of safety standards for this business activity (including general guidance for all industry)? The International Car Wash Association has compiled COVID-19 safety procedures here: https://www.carwash.org/docs/default-source/pressreleases/collectedsafetyprocedures.pdf?sfvrsn=7dab8b4b 2. Automated car washes can meet or exceed CDC guidelines with limited staff, and eliminate the need for person to person contact in most cases. Brown Bear Car Wash has also submitted a detailed plan to Washington state government (likely to Alejandro Sanchez), but I have not found any of their planning online. • What are some possible entities to reach out to for initial discussions, or possible individuals that we should engage with? 1. Brown Bear Car Wash 2. Elephant Car Wash 3. Puget Sound Car Wash Association: http://pscarwash.org/ (Elephant Car Wash Association is a member…seek intro from Elephant) 4. Western Car Wash Association: https://www.wcwa.org/ (see if relevant from Elephant or Brown Bear Car Wash – both are members, but WCWA is headquartered in CA) • What is the most effective way to ensure labor is represented or worker safety and protection is a focus of the conversation? Include relevant stakeholders from L&I. Automated car washes require limited staff, so are more easily protected by social distancing guidelines. Likely more safety measures are needed for hand car washes, though the abundance of soap may also mitigate risk. • Are there any additional specific or unique challenges to adapting new workplace safety standards with this business activity, i.e., difficulty social distancing, customer facing, outdoor vs indoor? Not really – automated car washes are mostly in door, but hand car washing is outdoors. Will need to ensure person to person contact is similarly minimized for hand car washes. In general automated car washes require minimal human contact especially coupled with touchless payment options. As a part of this assignment, please include a list of people (or placeholders) that you think should be contacted, such as: • • • Puget Sound Car Wash Association o David Ducharme, Lobbyist o Michelle Wade, Executive Director o Denise Hardcastle, President of PSCWA, Owner of Tumwater Auto Spa Brown Bear Car Wash o Lance Odermat, VP and Gen. Counsel. Chris Green/Alejandro Sanchez may have direct contact info o Victor Odermat, President Elephant Car Wash o Corporate number: (253) 804-3498 o Corporate email: corporate@elephantcarwash.com Retail re-opening workgroup • What work has already been completed in or around development of safety standards for this business activity (including general guidance for all industry)? The WA Retail Association has completed a new safe return to work proposal which has been shared with Commerce and the Governor’s office. This includes feedback from National retail organizations, national retail businesses based on best practices in place from retailers currently in operation, and is informed by publicly available information from the CDC and from state resources at DOH and LNI • What are some possible entities to reach out to for initial discussions, or possible individuals that we should engage with? • • • • • • • WA Retail Association NFIB Small business retailers from east and west sides of state Shopping Mall property management groups Labor representatives from retail related business activities Large retailers currently operating as essential What is the most effective way to ensure labor is represented or worker safety and protection is a focus of the conversation? Although many small business and independent retailers are not represented formally by labor groups in most cases, some labor groups that have a focus on worker safety and protection do currently represent essential retailers such as grocery stores (like UFCW) and work in or near retail related business activities (like the Teamsters), and should be included in a discussion to share input based on assessment of safe protocols in place with currently operating essential retailers. • Are there any additional specific or unique challenges to adapting new workplace safety standards with this business activity, i.e., difficulty social distancing, customer facing, outdoor vs indoor? Retail is likely able to accommodate baseline protections that are required for workers, although some may have a challenge to access adequate PPE resources. As a customer facing business activity there may be additional considerations that need to be evaluated and possible additional protocols in place to ensure proper communication is displayed for customers and that risk of transmission is reduced. Businesses may have concerns about liability and be challenged to dictate or enforce regulations with customers that do not comply. As a part of this assignment, please include a list of people (or placeholders) that you think should be contacted, such as: • • • • • • • • • • WA Retail Association o Renee Sunde – CEO Mud Bay Products (small retailer) Drees (small retailer) Small retailer from Spokane (waiting for confirmation) UFCW Teamsters Large Retailer (possibly Costco) Shopping Center Property Management groups NFIB WA State Main Street program director (part of DAHP) In-Home/Domestic Services Re-Opening Workgroup 1. This legislative session HB 2511 - 2019-20 (joint legislation submitted by Gov and AG) passed both chambers but wasn’t signed into law due to chambers inability to reconcile the bills. Regardless, it gathered many organizations that represent domestic workers. a. According to the Bureau of Labor Statistics, Washington has at least 100,000 domestic workers. Domestic service means any services related to the maintenance of private homes or their premises, or the care of people in private homes, including: i. Caring for a child; ii. Serving as a companion or caretaker for an individual who is sick, elderly or an individual with a disability, iii. Providing house cleaning services, iv. Preparing food, or v. Gardening 2. Hand in Hand – national organization formed to represent domestic workers rights as well as work with their employers to create fair working conditions. I have a connection to Erica Sklar, the WA rep. 3. Columbia Legal Services – statewide law group that represents the under-represented. Large state-wide network. 4. National Domestic Workers Alliance – there is a WA chapter and work closely with Casa Latina. 5. One America – OneAmerica® is the largest immigrant and refugee advocacy organization in Washington State, organizing with and advocating for diverse communities including Latinx, African, and Asian. 6. Casa Latina – Nationally recognized day worker organizing program based in Seattle. Mainly Seattle based but have a large network in the Latino community across the state. 7. Organizations that represent different ethnic groups in the state. One example below. I will do more research to find additional outlets, but I would look for groups representing different Latinx, Asian and African diasporas. a. Kandelia – formerly Vietnamese Friendship Organization, based in Seattle working with Vietnamese community General outreach ideas: • Seattle City Gov’t has this list of neighborhood business associations. I know these groups are very active in Seattle and would be a good way to distribute info to many of the small businesses considered in Phase 2. What I don’t know is if other cities have the same structure of neighborhood by neighborhood business touch points. • It has been suggested we look into partnering with radio stations, especially ones that serve non-English speaking audiences. Obviously a large public radio network across the state. Also plenty of radio stations with programing in specific languages or geared toward certain ethnicities. Manufacturing re-opening workgroup • A significant amount of guidelines and training has already occurred for essential businesses that are currently open. • • • • Already in early discussion with many groups and businesses including Impact WA, AWB, small and large manufacturers Likely need to pare down the amount of labor groups directly at the “table” – there are many affected groups. – Also need to manage that many manufactures, mostly small, are not operating with union contracts. There are a number of distinct sub-sectors that could be identified as having different guidelines. Low-medium-high risk defined similar to construction, Indoor vs Outdoor, Shipyards, others? Many are already operating as essential. Key Individuals or groups o Impact WA (would include many of the small manufacturer perspective) o AWB (would include the larger manufactures like Boeing, Paccar, Kenworth) o AFA o Vigor o Hewescraft? o Machinists o State Labor Council o Marine Trades o Sheet Metal o Other labor orgs? o Other small manufacturers? COVID-19 Business Re-Opening Guidance PURPOSE OF THIS GUIDANCE This document references current state and federal workforce guidance for COVID-19 and provides a template for businesses to use when creating a COVID-19 prevention and safety plan. BACKGROUND Many Washingtonians have been impacted by Governor Inslee’s Proclamation 20-25: Stay Home, Stay Healthy, and the subsequent extension of this proclamation. This proclamation is critical to reduce the spread of COVID-19 in Washington, and has been successful in saving lives. But it has not been without a cost – businesses and employees across the state have experienced hardship as a result of the mandated closures. As the Governor moves to gradually re-opened businesses in response to favorable public health outcomes, it will be critical for these businesses to plan and implement measures to prevent workplace illness and disease transmission. RE-OPENING BUSINESSES IN WASHINGTON STATE AND FEDERAL GUIDANCE FOR BUSINESS PREPAREDNESS AND SAFETY The following resources provide some general guidance for businesses to reference when completing a COVID-19 Safety Plan: • US OSHA: Guidance on Preparing the Workforce for COVID-19 (OSHA 3990-03 2020) • WA L&I: Coronavirus (COVID-19) Prevention: General Requirements and Prevention Ideas for Workplaces • US CDC: Cleaning and Disinfecting Your Facility • US EPA: Disinfectants for Use against SARS-CoV-2 COVID-19 Business Safety Plan Template COMPANY NAME: PLACE OF BUSINESS: PROJECT NAME: PROJECT OWNER: SAFETY PLAN LEAD NAME AND CONTACT INFORMATION: DATE ISSUED: DATE UPDATED: In response to the Coronavirus (COVID-19) pandemic, has been working on implementing a COVID-19 Safety Plan. We are currently training all employees, contractors, subcontractors, suppliers, customers, and others who visit our business on the content of the plan along with the guidelines that have been issued by the public health authorities. We will be actively updating and managing the plan and our response as we receive new information or updated guidelines. Our Safety Plan Lead (or designees) will be providing the training on the plan and will be posting additional information at the job sites. The training will also include information from the CDC, State of Washington, and local public health. All safety information will be provided in other languages if needed to meet the needs employees. This safety plan follows the guidelines provided in Washington Department of Labor and Industry Publication F414-164-000 (04-2020). PURPOSE OF PLAN The purpose of this plan is to identify and communicate Safety Plan for protecting the health of all employees and anyone who visits a job location. This plan is effective immediately in response to the current COVID-19 pandemic. We will follow the recommendations and guidelines of the public health officials for federal, state, and local jurisdictions, including Centers for Disease Control and Prevention (CDC), State of Washington, and the local Health Departments. We will also follow the executive orders or proclamations of the President and/or Governor. This plan will be updated as new information is received. COMPANY will train employees on physical distancing, hygiene, cleaning, recognizing screening process, and use of personal protective equipment. RESPONSIBILITY OF MANAGERS AND SUPERVISORS All managers and supervisors must be familiar with this Plan and be ready to answer questions from employees. Managers and supervisors must set a good example by following this Plan at all times. This involves practicing good personal hygiene and jobsite safety practices to prevent the spread of the virus. Managers and supervisors must encourage this same behavior from all employees. COMPANY will designate a Safety Plan Lead and site-specific COVID-19 supervisor of each work site locations. The designated supervisor will monitor the health of employees and enforce the job site safety plan. Location Designated Site-Speci?c Supervisor COMMUNICATION The Safety Plan Lead (or others as designated) will direct all communications regarding and the company?s responses, both within the company and externally. Internal communications will be provided via (choose one or more): . Educational resources about illness and preparedness measures to control exposure and spreading of the illness are available (choose on or more): . The Safety Plan Lead will coordinate communication with others (choose one or more):
. They will communicate all information, updates, and alerts from the company. The Safety Plan Lead or designee will provide notification to employees, contractors, subcontractors, suppliers, and others that visit the business of any operational changes and will provide frequent updates throughout the course of the COVID-19 pandemic. They will monitor the public health department updates and issue advisories and alerts as conditions change. The Safety Plan Lead or designee will notify all affected parties when the outbreak impacts our ability to perform services, and will provide updates when the company’s operations resume. SAFETY TRAINING • A Safety training must be conducted at all work locations on the first day of returning to work, and weekly thereafter, to explain the protective measures in place for all workers. Physical distancing must be maintained at all gatherings. • Attendance will be communicated verbally and the trainer will sign in each attendee. • COVID-19 safety requirements shall be visibly posted at each facility and/or jobsite. RESPONSIBILITY OF EMPLOYEES Please be responsible for your own health and ensure you are help with our prevention efforts while at work. In order to minimize the spread of COVID-19 at our jobsites, everyone must play their part. We are instituting various housekeeping, social distancing, and other best practices at our jobsites to prevent the spread of COVID-19 that all employees must follow. If you have a specific question about this Plan or COVID-19, please ask your manager or supervisor. You are expected to report your managers or site-specific COVID-19 supervisors, if you are experiencing signs or symptoms of COVID-19, as described below. If you have any of these symptom you must stay home and not come to work until you are free of symptoms for at least 72 hours, without the use of medicine, as recommended by the CDC. • Coughing; • Fever; • Shortness of breath or difficulty breathing; and • Muscle aches and Best practices for control and prevention, regardless of exposure risk are: • Frequently wash your hands with soap and water for at least 20 seconds. When • • • soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol. Avoid touching your eyes, nose, or mouth with unwashed hands. Follow appropriate respiratory etiquette, which includes covering for coughs and sneezes. Avoid close contact with people who are sick As a workers, you have 30 days to file a complaint with Washington Department of Labor and Industry with the implementation of the COVID-19 Safety Plan or other safety concerns. www.Lni.wa.gov/workers-rights/workplace-complaints/discrimination-in-the-workplace PROTECTIVE MEASURES PHYSICAL DISTANCING POLICY (SOCIAL DISTANCING) • All employees, contractors, subcontractors, customers or others who visit a workplace location must keep at least six feet away from each other. Breaks and lunches will be staggered to prevent the groupings of workers and required at least 6-feet between workers. • If shift work is necessary, will require workers to remain on their dedicated shifts. If there is a legitimate reason for an employee to change shifts, this may or may not be accommodated to ensure the safety of all workers. • Identify “choke points” and “high-risk areas” on job sites where workers typically congregate and control them so social distancing is always maintained. • In an office setting: o Where workstations cannot be separated barriers to create an effective 6 foot separation will be provide other controls such as ventilation changes or fans to supply fresh air to the worker’s breathing zone may also create an effective separation when space is limited. o Work schedules will be staggered so workers don’t crowd when they arrive and leave work. o All meetings will be held virtually, unless physical distancing can be maintained in the meeting room. Virtual meeting will be help by phone or video conferencing. • In a “field” setting: o Areas on the on job sites where workers typically congregate will be controlled to ensure physical distancing is always maintained. o All job sites will be controlled to limit interactions between pick up or deliveries of equipment or materials to maintain the physical distance of 6 feet between all workers. o To the extent practical allow only one trade/subcontractor at a time on a jobsite and maintain 6-foot separation social distancing for each member of that trade. If more than one trade/subcontractor must be on the job to complete the job then at a minimum all trades and subcontractors must maintain social distancing policies in accordance with this guidance. o Work that requires more than one person in close proximity may still need to be conducted for safety reasons. The following procedures will be put in place to protect these workers: § Work crews will be a small as possible for the job necessary § Work crews will be kept together to reduce the exposure of each worker § Limit close interactions and activities to less than 10 minutes, if possible. • Tools and equipment sharing should limited to the extent possible. If tools and equipment is shared the will provide alcohol-based wipes to clean tools before and after use. Additional information on proper cleaning techniques is in Job Site Cleaning and Disinfection Section of this plan. • As much as practical, workers should drive/operate the same vehicle or piece of equipment each shift. Vehicles and equipment will be cleaned and sanitized before and after each shift. Additional information on proper cleaning techniques is in Job Site Cleaning and Disinfection Section of this plan. EMPLOYEE HYGIENE POLICY • Employees should wash their hands frequently with warm, soapy water for 20 seconds upon entering the job-site, before and after eating or smoking, after visiting a public area, after touching high-use equipment (such as copier), after blowing their nose, and prior to leaving the job-site. o When running water is not available, portable washing stations, with soap, are required, per WAC 296-155-140 2(a) – (f). Alcohol-based hand sanitizers with greater than 60% ethanol or 70% isopropanol can also be used, but are not a replacement for the water requirement. o is providing additional hand washing stations and hand sanitizer at: . These facilities will be monitored (choose one or more): . If you find supplies are running low or not available, contact the site-specific COVID-19 supervisor. • Employees should bring their own water to the work sites. may provide individual bottled water to construction sites to ensure the use of common coolers or other common source of drinking water is not used. • Workers are requested to cover their coughs and sneeze with tissues, or cough into your elbow shirt sleeve. Additional tissues will be provided at: . WORKERS ENTERING OCCUPIED HOMES AND BUILDINGS • Construction, maintenance, cleaning or other activities within occupied homes, office buildings, and other establishments, present unique hazards with regards to COVID-19 exposures. Everyone working within such establishments should evaluate the specific hazards when determining best practices related to COVID-19. • Prior to entering any occupied home or business, the site-specific COVID-19 supervisor should contact the occupants to ensure the occupants are screened for COVID-19 symptoms prior to conducting any work. • The work area should be sanitized upon arrival, through-out the day, and immediately before leaving. Alcohol-based wipes will be provide for this purpose. • Worker should ask occupants to maintain the required 6-feet of physical distance. VISITORS TO THE WORK PLACE • Visitors to the any job-site will be limited to only those necessary for the work being conducted. • Entrances to the job site will be controlled and monitored. Visitors will be screened for COVID-19 symptoms and required to maintain physical distancing from all workers. • Deliveries of construction material and equipment should be controlled and the delivery drivers should maintain in their vehicles, unless unloading requirements. If the delivery driver much leave the vehicle they must be screened for COVID-19 symptoms PERSONAL PROTECTIVE EQUIPEMENT AND ENGINEERING CONTROLS • will provide and train workers on the use of Provide personal protective equipment (PPE) such as gloves, goggles, face shields and face masks as appropriate, or required, for the activity being performed per the hazard to the worker. • Recommend that all worker wear a cloth face covering, unless additional PPE is required based on the hazard to the worker. • The CDC is currently not recommending that healthy people wear N95 respirators to prevent the spread of COVID-19. Nevertheless, employees must wear N95 respirators if required by the work and if available. • • will provide physical barriers or marking to indicate physical distance of 6-feet in areas where lines or gathering may occur. Break and lunch rooms will be have marking to show the required spacing between workers. Ventilation controls in the office have been updated to ensure and increase movement of air in the building. WORKER HEALTH SCREENINGS Any employee/contractor/visitor showing symptoms of COVID-19 will be asked to leave the jobsite and return home. will screen all employees, contractors, subcontractors, and other visitors to the job site. Employees and visitors must use the main entrance (or other designated site) and check in with front desk. Screening will consist of the following (example screening questions): YES or NO, since your last day of work, or since your last visit to this facility, have you had any of the following: • A new fever (100.4°F or higher), or a sense of having a fever? • A new cough that you cannot attribute to another health condition? • New shortness of breath that you cannot attribute to another health condition? • A new sore throat that you cannot attribute to another health condition? • New muscle aches (myalgias) that you cannot attribute to another health condition, or that may have been caused by a specific activity (such as physical exercise)? • Have you been near anyone diagnosed with COVID-19? If a worker or visitor answers YES to any of the screening questions, immediately activate your emergency protocol for COVID-19. The designated screener should consider: • A review of the screening results • Recommendations for exclusion of the employee from work • Recommendations for medical follow-up JOB SITE CLEANING AND DISINFECTION has instituted regular housekeeping, including cleaning and disinfecting frequently used shared equipment and tools. Workers should regularly do the same in their assigned work area. • • • Jobsite shared areas such breakrooms, lunchrooms, restrooms, trailers and conference rooms will be cleaned at least (choose one of the following): . Cleaning supplies are available for workers throughout the job site at . High-touch surfaces, such as handrails, doorknobs, handrails, keyboards, mice, telephones, elevator buttons, share tools, pens, and clipboards disinfectants provided. All disinfectants provided are approve for use by the EPA and can be found at https://www.epa.gov/pesticide-registration/list-n-disinfectants-use- • • against-sars-cov-2. A Safety Data Safety Sheet will maintain on each job {site o Common EPA-registered household disinfectant; o Alcohol solution with at least 60% alcohol; or o Diluted household beach solutions (if appropriate for the surface). Portable jobsite toilets will be cleaned by the leasing company at least twice per week and disinfected on the inside. will ensure hand sanitizers is available and the frequently touched items such as door pulls and toilet seats will be disinfected at least (choose one of the following): . Shared vehicles and heavy equipment will be disinfected at the beginning and end of each shift. Commonly touched areas include: o Outside door handles; o Inside door handles and surrounding surfaces; o Instrument controls, gear shifts, control knobs; o Steering wheel; o Cup holders; o Seat belts; o Center console o Keys and key fobs; and o Seat adjustment controls. JOBSITE EXPOSURE PLAN RECOGNIZING COVID-19 SYMPTOMS COVID-19 symptoms include a fever, persistent cough, shortness of breath, and body aches, but may also include headache, sore throat, chills, or loss in taste or smell. If you think you have these symptoms, contact the Safety Plan Lead (or other designee) and go home, self-isolate, and contact your health provider. If you think someone in your work place has these symptoms, contact the Safety Plan Lead (or other designee) on follow-up procedures. NOTE: Work with your Human Resource Director and local public health officials to ensure the completion of necessary required follow-up procedures in the event someone of suspected COVID-19. COVID-19 EXPOSURE SCENARIOS AND ACTIONS The following exposure scenarios are provided to leaders and/or Human Resources to educate on the risk assessment and decision-making process when an employee reports a potential exposure to SARS-CoV-2 virus. NOTE: Every case is unique and not every outcome will be exactly the same. Decisions may be revisited and modified based on evolving guidance issued by government public health officials. Definitions: • • • • • COVID Symptoms: Fever 100.4F or higher, cough and shortness of breath Self-Quarantine: Remaining at home and practicing social distancing and hygiene including washing hands frequently, not sharing towels and utensils, not having visitors, and staying at least 6 feet away from other people in your household. Close Contact: Being within approximately 6 feet of a COVID-19 case for fifteen (15) minutes or more; close contact can occur while caring for, living with, visiting, or sharing a hospital room or other with a COVID-19 case – or – having direct contact with infectious secretions of a COVID-19 case (e.g., being coughed on) Self-Monitor: Individuals monitors themselves for fever by taking their temperatures twice a day and remain alert for cough or difficulty breathing. If they feel feverish or develop measured fever (over 100.4 degrees), cough, or difficulty breathing during the self-monitoring period, they should not report to work and contact their supervisor Unrelated Illness: A person displaying illness unrelated to COVID-19. Employee COVID-19 Contact: A healthy asymptomatic person that had known contact with a confirmed COVID- case or has travelled to one of the high risk areas as defined by the CDC. Confirmed COVID: A person who is confirmed by local authorities as having COVID-19. Suspected COVID: A person displaying mild respiratory flu-like symptoms that had a known contact with a confirmed COVID-19 case or has travelled to one of the high risk areas as defined by the CDC. Unrelated Illness: A person displaying illness unrelated to COVID-19. This is Jane. She is an employee. A B Jane has been in close contact with a confirmed COVID-19. If Jane has no symptoms, she may remain at work but must self-monitor for 14 days. If remote work is an option, Jane should self-quarantine for 14 days. This is John. He is an employee. John has been in close contact with Lauren, Lauren has had close contact with a confirmed case. Yesterday, Lauren developed a fever [or other COVID-19 symptoms]. Lauren is now suspected COVID-19 and John may remain at work but must self-monitor for 14 days. If remote work is an option, John should self-quarantine for 14 days. This is John. He is an employee. C D E F John has been in close contact with Mary. Mary has spent time with a confirmed COVID-19. Mary is healthy. John can remain at work and must self-monitor for 14 days from the last contact with the confirmed COVID-19 case. This is Tom. He is an employee. Tom has been in close contact with Linda who has recently returned from a high risk area as defined by the CDC. Yesterday, Linda developed a fever [or other COVID-19 symptoms]. Linda is now a suspected COVID-19 and Tom needs to self-quarantine and remain out of the workplace. This is John. He is an employee. John has been in close contact with Mary. Mary has recently returned from a high risk area as deveined by the CDC, under self-quarantine and healthy. John can remain at work and must self-monitor for 14 days from the day Mary returned home. This is Suzy. She is an employee. Suzy’s son is ill. He has flu-like symptoms, but has not had contact with anybody tested positive or being tested for COVID-19, or been asked to. This is an unrelated illness case and Suzy has no identifiable risk and can remain at work. RESPONSE PROTOCOL FOR A CONFIRMED COVID-19 CASE In the event an worker or visitor to the site test positive for COVID-19, the will perform cleaning and disinfection of areas and buildings frequented by this individual in accordance with CDC guidelines. The will contact others who may have come into contact with this individual and follow exposure follow up actions as stated above. Except for circumstances in which is legally required to report workplace occurrences of communicable disease, the confidentiality of all medical conditions will be maintained in accordance with applicable law and to the extent practical under the circumstances. When it is required, the number of persons who will be informed that an unnamed worker has tested positive will be kept to the minimum needed to comply with reporting requirements and to limit the potential for transmission to others. We reserves the right to inform other workers that an unnamed co-worker has been diagnosed with COVID-19 if the other workers might have been exposed to the disease so the workers may take measures to protect their own health. We also reserves the right to inform sub-contractors, vendors/suppliers or visitors that an unnamed worker has been diagnosed with COVID-19 if they might have been exposed to the disease so those individuals may take measures to protect their own health.