Pat Quinn Governor Department of S. A. Godinez Corrections Director 1301 Concordia Court 0 P.0. Box 19277 Telephone: (217) 558-2200 Springfield IL 62794-9277 TDD: (800) 526-0844 February 15, 2013 Sheriff Edward Motley Edgar County Sheriff' Department 228 North Central Street Paris, 6l944 Chairman Chris Patrick Edgar County Board 115 W. Court St. Paris, Illinois 61944 Dear Sheriff Motley and Chairman Patrick: A letter dated July 13, 2012 signed by S.A. Godinez, Director ofthe Department of Corrections, was addressed and delivered to both Sheriff Motley and former County Board Chairman James Keller. The July I3, 2012 letter advised that if the Edgar County Jail facility was not brought into compliance with the Illinois County Jail Standards within six months, the Director would have the option to petition the appropriate court for an order requiring the facility to comply with the standards or other appropriate relief. The July 13, 2012 letter further explained that potential court action would be initiated by the Director's referral of the matter to the Office of the Illinois Attorney General and that Jail and Detention Standard's Unit ("Unit") staff would be monitoring the situation. On August 9, 2012, and Criminal Justice Specialist Brad Besson met with Sheriff Motley at the Edgar County Jail facility to review the findings set forth in the annual inspection report that was conducted on February 15, 2012. On January 8, 2013, 1, Criminal Justice Specialist Brad Besson, and Architect Duane Ladage from the Capital Programs Unit again met with Sheriff Motley to review the identified non--compliances set forth in past inspections and identified in the July 13, 2012 letter. At that time, we also conducted the facility's 2013 annual inspection. The Edgar County Jail 2013 Inspection Report is being delivered under a separate cover letter. Photographs taken while at the facility on both August 9, 2012 and January 8, 2013 are enclosed to further document and bolster the findings set forth below. For the purposes of this monitoring report the facility will be broken into five separate areas of the jail. These five areas will be listed as Second Floor, First Floor, East Block, West Block, and Isolation/Segregation booking area. The placement of male and female detainees had been changed between the second and first floors based on the capacity needs ofthejail during these two visits. August 9, 2012 facility review Each section will be reviewed separately to identify any noncompliance issues as found on August 9, 2012. :are ii" 'i 9 Zillizi E.DGl\ii C0. SECOND FLOOR (FEMALE SECTION) The section is split down the middle with three cells on each side ofa common dayroom. Only the three cells on the left side ofthe building were occupied on the day of our visit. Upon entrance into the common dayroom. the floor of the entire cell block was noted to be in need of both sweeping and/or mopping. Debris and common trash has been thrown about and most surfaces are covered with graffiti. The shower unit at the far end of the dayroom is extremely rusty and the floor has rust holes where shower water runs out of the shower stall. The bottom of the shower was littered with empty shampoo bottles and general debris. The shower stall is lighted by an uncovered florescent light fixture barely hanging from the rusted out seams of the precast ceiling. The entire length of the dayroom is lit by these same uncovered florescent light bulbs tacked to the rusting ceiling ofthe room. The three cells along the right side of the floor were unoccupied on the day of our tour. The first cell on left of the cell block had a television sitting atop a large trash can with an extension cord plugged into an outlet in the dayroom. The prison type toilet was inoperable and did not flush nor was a washbasin (sink) with piped hot and cold water provided. The electrical conduit was hanging from the ceiling and the light bulb was uncovered in the fixture. The lock for the secure door was missing internal components making it inoperable and incapable of securing a detainee in the cell. The walls of the cell were covered in graffiti and the floor was littered with common debris. The second cell on left of the cell block also had an exposed light bulb with no cover and was in need of painting to cover the graffiti. The lock was also inoperable and unable to secure detainees. The toilet leaked an unknown liquid from the rusted seal and the washbasin (sink) did not have piped hot water. The required mirror was also missing. The third cell on left of the cell block also had an exposed light bulb with no cover and was also in need ofpaint. The lock was inoperable with missing pieces and the sink/ toilet provided only cold water. NO mirror is present. The entire cell block is cooled by a large fan set near the front of the block. Of all the doors in the cell block, only the door leading into the cell block could be secured. FIRST FLOOR (MALE SECTION) The right side of the first floor section was occupied by eight detainees on the day of our tour. The section is split down the middle by a common dayroorn with three cells on each side of the dayroom. A common shower stall is installed at the end of the dayroom. Upon entrance into the dayroom the floor of the entire cell block is in need of both sweeping and mopping. Debris and common trash are thrown about and the entire block is covered in graffiti. The shower unit at the end of the day room is extremely rusty and the floor has rust holes that shower water could run out of. The bottom of the shower is littered with shampoo bottles and general debris. The shower is lighted by an uncovered florescent light fixture hanging from a rusted precast metal ceiling with evidence of leaking water from the shower in the above cell block. The entire length of the day room is lighted by these same uncovered light fixtures tacked to the rusted ceiling. The ceiling shows a considerable amount of rust and evidence of many years of leaking from above. The tables bolted to the cellblock floor do not provide adequate seating for the number of detainees assigned to the block. The television for the block was sitting on two inverted milk crates and powered by an extension cord plugged into an outlet in the day room. The cells along the right side of the block were examined separately with the following non cornpliances noted: The first cell on right side of the cell block had an exposed uncovered light bulb and was in need of being painted to cover the graffiti on the walls. The security door lock is inoperable with missing parts rendering it incapable of securing the door. The prison type toilet has been dismantled and a rubber hose has been secured from the inner workings of the toilet to allow it to flush. Only cold water is available from the bubbler. The floor of the cell is littered with common trash and is in need of being swept and mopped. The second cell on right side ofthe cell block also has an exposed light bulb and is in need of being painted. The locking mechanism is in such disrepair that the door cannot be secured. A garbage bag has been taped to the ceiling to prevent the dripping of an unknown liquid into the sink area of the cell. The sink provides only cold water. The third cell on right side of the cell block can only be described as uninhabitable. An unknown liquid streams out of the rusted seams of the precast ceiling with such force that plastic sheeting must be tacked to the ceiling to prevent the flooding of the cell block. The staff of the facility does not assign the cell to persons incarcerated because of the leak and the deplorable conditions that exist in this cell. The cell contains an exposed light bulb and also needs painting. The lock on the door is inoperable and incapable of being secured. On the day of our tour, an unknown liquid was standing in puddles on the floor ofthe cell. The left side of the cell block is designed to hold six detainees in three double bunked cells. The first cell on left side of the cell block has an exposed light bulb hanging from the electrical conduit that has been tacked to a very rusty ceiling. The cell is in need of paint to cover the graffiti. The lock is missing the internal parts that allow it to be secured. There is a large fan sitting outside of the cell plugged into an outlet outside of the day room area. This area outside the day room areas is littered with debris and common trash that should be swept and mopped daily. A nonworking television is sitting on the floor ofthis area and should be removed. The second cell on left side of the cell block has an exposed light bulb and is in need of paint. The lock for the door is inoperable with missing parts that make it incapable of being secured. The ceiling seams are very rusty and there is evidence of water leaks. The third cell on left side of the cell block has an inoperable lock on the door and an exposed light bulb. The cell needs paint and needs to be swept and mopped. The only door within the cell block that can be secured is the swinging door at the front of the block. Only one person at a time can be allowed access to the cell block without using the larger door designed for large pieces of equipment. (Doggie door). The entire cell block is in very poor condition and presents hazards to both staff and detainees. The unknown liquid that is streaming into the cell block could pose a health hazard. EAST BLOCK The East Block cell block area consists of 4 detention rooms with two bunks in each room for a possible total of eight detainees. None of the doors within the block have operable locking mechanisms. The shower stall within the block has a very rusty floor littered with empty shampoo bottles and general trash. All of the detainees within the block complained that the hot water in the block does not get warm enough. The entire block needs to be painted to cover the graffiti and cell number one has a broken light fixture cover. WEST BLOCK The West Block area consists of 4 detention rooms with a possible total of seven detainees. None of the doors within the block have operable locking mechanisms. The shower stall within the block has a very rusty floor littered with empty shampoo bottles and general trash. An extension cord running from outside the cell block is attached to the television that is sitting on top of an inverted trash can. The assigned detainees complained that the hot water in the entire block could be made hotter. The entire block needs to be repainted. BOOKING AREA The Isolation/Segregation (lso/Seg), Booking Area contains four beds within the lso/Seg area and one bunk in the Booking Area. The inside areas of the lso/Seg section needs to be repainted to cover the graffiti and the vents within the block need to be uncovered to allow for proper ventilation. The booking area seems to be the catch-all area for the facility. The intake shower area is not used for its intended purpose as it is used to store the cots that have been purchased for when the facility is overcrowded. Also of grave concern is the fact that the male trustee assigned that day was sitting on the booking bench while a female detainee was being held in the booking cell. While the sheriff, the one correctional officer on duty that day and the two of us were in the upper part of thejail, this rnale trustee and female detainee were together in the booking area alone. Although the area is covered by the security cameras, this practice should be stopped. If the trustee is not being directly supervised, he should be secured. January 8. 2013 facility as part of annual inspection Each section will be reviewed separately to identify any noncompliance issues as found on January 8, 2013. SECOND FLOOR (MALE SECTION) The section is split down the middle with three cells on each side ofa common dayroom. Only two of the three cells on the left side of the building were occupied on the day of our visit. Upon entrance into the common dayroom, the floor of the entire cell block is in need of both sweeping and/or mopping. Debris and common trash has been thrown about and most surfaces are covered with graffiti. The shower unit at the far end of the dayroom is extremely rusty and the floor has rust holes where shower water runs out of the shower stall. The bottom of the shower is littered with empty shampoo bottles and general debris. The shower stall is lighted by an uncovered florescent light fixture barely hanging from the rusted out seams of the precast ceiling. The entire length of the dayroom is lit by these same uncovered florescent light bulbs tacked to the rusting ceiling of the room. A pair of channel lock pliers was sitting outside the unit. When asked, staff informed Mr. Besson that the pliers were used to turn on some of the water spigots. The three cells along the right side of the floor were unoccupied on the day of our tour because, as indicated by facility staff, of the conditions present. The prison type toilet in the first cell on the right side of the cell block remained inoperable and did not flush. Furthermore, the same cell lacked a washbasin (sink) with piped hot and cold water. The electrical conduit was hanging from the ceiling and the light bulb was uncovered in the fixture. The lock for the secure door was missing internal components rendering it inoperable and incapable of securing a detainee in the cell. The walls of the cell were covered in graffiti and the floor was littered with common debris. The second cell on right side of the cell block also had an exposed light bulb with no cover and was in need of painting to cover the graffiti. The lock was also inoperable and is unable to secure detainees. The toilet continued to leak an unknown liquid from the rusted seal and the washbasin (sink) still did not have piped hot water. The required mirror was also missing. The third cell on right side ofthe cell block also had an exposed light bulb with no cover and was also in need of paint. The lock was inoperable with missing pieces and the sink! toilet provided only cold water. No mirror is present. Because of the structural deficiencies, the cells on the right side are considered uninhabitable. The entire cell block is cooled by a large fan set near the front of the block. Only the door leading into the cell block could be secured. FIRST FLOOR (FEMALE SECTION) The left side of the first floor section was occupied by three detainees on the day of our tour. The section is split down the middle by a common dayroom with three cells on each side of the dayroom. A common shower stall is installed at the end of the dayroom. Upon entrance into the dayroom, the floor of the entire cell block is noted to be in need of both sweeping and mopping. Debris and common trash are thrown about and the entire block is covered in graffiti. The shower unit at the end of the day room is extremely rusty and the floor has rust holes that shower water could run out of. The bottom of the shower is littered with shampoo bottles and general debris. The shower is lighted by an uncovered florescent light fixture hanging from a rusted precast metal ceiling with evidence of leaking water from the shower in the above cell block. The entire length of the day room is lighted by these same uncovered light fixtures tacked to the rusted ceiling. The ceiling shows a considerable amount of rust and the evidence of many years of leaks from above. The tables bolted to the cellblock floor do not provide adequate seating for the number of detainees assigned to the block. The television for the block was sitting on two inverted milk crates and powered by an extension cord plugged into an outlet in the day room. The cells along the right side of the block were examined separately with the following non compliances noted: The first cell on the right side of the cell block had an exposed uncovered light bulb and was in need of being painted due to graffiti covering the walls. The security door lock is inoperable with missing parts making it incapable of securing the door. The prison type toilet has been dismantled and a rubber hose has been secured from the inner workings of the toilet to allow it to flush. Only cold water is available from the bubbler. The floor of the cell is littered with common trash and is in need of being swept and mopped. The second cell on the right side ofthe cell block also has an exposed light bulb and is in need of being painted. The locking mechanism is in such disrepair that the door cannot be secured. The sink provides only cold water. The third cell on the right side ofthe cell block can only be described as uninhabitable. An unknown liquid streams out of the rusted seams of the precast ceiling with such force that plastic sheeting must be tacked to the ceiling to prevent the flooding of the cell block. The staff of the facility does not assign the cell to persons incarcerated because of the leak and the deplorable conditions that exist in this cell. The cell contains an exposed light bulb and also needs painting. The lock on the door is inoperable and incapable of being secured. On the day of our tour, an unknown liquid was standing in puddles on the floor of the cell. The left side of the cell block is designed to hold six detainees in three double bunked cells. The first cell on left side of the cell block has an exposed light bulb hanging from the electrical conduit that has been tacked to a very rusty ceiling. The cell is in need ofpaint to cover the graffiti. The lock is missing the internal parts that allow it to be secured. There is a large fan sitting outside ofthe cell plugged into an outlet outside ofthe day room area. This area outside the day room areas is littered with debris and common trash that should be swept and mopped daily. A nonworking television is sitting on the floor of this area and should be removed. Several concrete blocks within the upper part of the wall have been removed by detainees. The removal of said blocks expose electrical conduit and provide an open area above the cell door. The second cell on the left side ofthe cell block has an exposed light bulb and is in need of paint. The lock for the door is inoperable with missing parts that make it incapable of being secured. The ceiling seams are very rusty and there is evidence of water leaks. The third cell on the left side of the cell block has an inoperable lock on the door and an exposed light bulb. The cell needs paint and needs to be swept and mopped. The only door within the cell block that can be secured is the swinging door at the front of the block. Only one person at a time can be allowed access to the cell block without using the larger door designed for large pieces of equipment. (Doggie door). The entire cell block is in very poor condition and presents a hazard to both staff and detainees. The unknown liquid that is streaming into the cell block could pose a health hazard. EAST BLOCK The East Block cell block area consists of 4 detention rooms with two bunks in each for a possible total of eight detainees. None of the doors within the block have operable locking mechanisms. The shower stall within the block has a very rusty floor and is littered with empty shampoo bottles and general trash. On the day of the inspection, an extension cord was being utilized by one of the detainees to power a doctor approved heating pad. All of the detainees within the block complained that the hot water in the block does not get warm enough. The entire block needs to be painted to cover the graffiti and cell number one has a broken light fixture COVER WEST BLOCK The West Block area consists of 4 detention rooms with a possible total of seven detainees. None of the doors within the block have operable locking mechanisms. The shower stall within the block has a very rusty floor littered with empty shampoo bottles and general trash. An extension cord running from outside the cell block is attached to the television. The assigned detainees complained that the hot water in the entire block could be made hotter. The entire block needs to be repainted. BOOKING AREA The Iso/Seg, Booking Area contains four beds within the Iso/Seg area and one bunk in the Booking Area. The inside areas of the Iso/Seg section needs to be repainted to cover the graffiti and the vents within the block need to be uncovered to allow for proper ventilation. The exterior walls of the Iso/Seg area leak whenever the showers are used. The bases of the walls have rusted to the point that the shower waste water flows into the hallway in front of the block. The booking area seems to be the catch~all area for the facility. The intake shower area is not used for its intended purpose as it is used to store the cots that have been purchased for when the facility is overcrowded. RECOMMENDATION This narrative monitoring report does not identify the specific sections of the Illinois County Jail Standards with which the facility does not comply. Such specificity is reserved for the actual inspection reports produced as a result of inspections conducted by the Unit on February 9, 201 i, September 8, 201 1, February 15, 2012, August 9, 2012 and January 8, 2013. Rather, this narrative serves to identify those areas where needed and required improvements must be addressed. The listed noncompliant issues are repeated from previous inspection reports. The Unit believes that the East and West Blocks along with the Isolation/Segregation and booking areas must be immediately improved and brought into compliance. It is the opinion of the Unit that the "old sections" cannot be improved enough to meet the minimum requirements set by the County Jail Standards. The upper and lower sections will continue to deteriorate to the point of all cells within those sections becoming as uninhabitable as the third cell on the right side ofthe First Floor cell block, as described above. The Unit will request the Director of the Department of Corrections to refer this matter to the attention of the Office of the Illinois Attorney General and ask that a petition be filed, on the Department's behalf, seeking to enjoin the continued operations of the Edgar County Jail regarding the detention of detainees and to require Edgar County detainees to be housed in alternative sites. The Director's determination upon the Unit's request will be communicated Since! separately'Mike Fun Manager Jail and Detentihn/Standards Unit auxmwum Enclosures cc: Director S.A. Godinez Honorable Mark Isaf, Edgar County State's Attorney IDOC Chief Legal Counsel, William. M. Barnes Chief of Intergovernmental Relations, Daryl Jones Pat Quinn Governor Departmenf of S. A. Godinez Corrections Director 1301 Concordia Court - P.O. Box 19277 Telephone: (217) 558-2200 Springfield IL 62794-9277 TDD: (800) 526-0844 February 15, 2013 Sheriff Edward Motley Edgar County Sheriff' Office 228 North Central Street Paris, Illinois 6l944 Edgar County Clerk August Griffin 1 15 West Court Street Room Paris, IL. 61944 Dear Sheriff Motley and County Clerk Griffin: A copy of our recent inspection report of your county jail is enclosed. The Illinois Compiled Statm'e.s [730 ILCS mandate the Department of Corrections to inspect county jails annually and to make the results available for public review. Your offices should make this inspection report available for public review in the records of Edgar County and you are encouraged to give notice to the citizens of your county, by news release or other means, that this report is available for the public's review. The physical limitations of a structure built in 1892 and the management methods employed by the Sheriff' office make the safety and security of your facility an issue. Short staffing still remains an issue at the Edgar County Jail. Currently, the fact that only one officer is assigned to each shift means that no immediate backup is available at the facility. These staffing issues raise security concerns (especially in light of the jail's physical condition) and could pose a serious liability risk to Edgar County. Correctional Officers at the Edgar County Jail have numerous duties to complete on each shift. A single jail staff oversees all detainees, distributes all meals, completes booking/releasing of detainees, allows for the detainees to participate in outdoor recreation time, completes laundry, issues commissary/clothing, cleans the jail, provides the proper equipment to clean and sanitize all toilets, washbasins, showers, and sinks, collects and distributes incoming and outgoing mail etc. The list of duties makes it impossible for one employee to complete these tasks. Criminal Justice Specialist Besson and I still found numerous and many dangerous non compliance situations that need immediate attention. The listed improvements completed at the jail, most notably a new emergency/contingency plan, demonstrate Edgar County's effort to ensure the safety of not only the detainees but also the staff at your facility. However, those improvements do not overcome the lack of fresh running water or the presence of possibly raw sewage dripping into the lower cell block living quarters. The inability to either find replacement parts or fabricate working parts for the sinks and toilets makes the upper and lower cell blocks virtually uninhabitable. Although some steps have been takento 9 .. .., 61?" V3 i gitllu rectify the water and drainage issues, the County Jail Standards dictate necessary remodeling and equipment replacement that your facility has yet to accomplish. As previously indicated to your office, failure to comply with the County Jail Standards could result in enforcement actions brought on behalf of DOC by the Illinois Attorney General. in light of this Unit's inspections of the Edgar County ail conducted on February 9, 201 E, September 8, 2011, February 15, 2012, August 9, 20l?. and January 8, 2013 - and the numerous instances of uncorrected matters noted as a result of those inspections DOC is reviewing this matter for possible referral to the Attorney General's Office. You will be notified of the DOC's determination shortly. Our office is available for consultation should you desire. You may reach 0 office at 217/558- 2200, ext. 4212. 5 Mike Fun arlgar Jail and Wentidp Standards Unit Enclosure cc: County Board Chairman Chris Patrick