8.4 P1 Eastern Regional Tourism District Regional Marketing Partnership Program 2020 About The Eastern Regional Tourism District has created a matching funds program to promote regional tourism opportunities in eastern Connecticut. We are inviting businesses, non-profits, and municipalities to collaborate and develop a marketing partnership that will be matched with funds from the Eastern Regional Tourism District. The guidelines and submission process for this program are below. For those needing technical assistance in drafting their submissions, i.e. project description, budgeting, goal setting, etc., the ERTD board is available to help. Please allow a minimum of one week to access this help please contact Courtney Assad at cassad@chamberect.com to arrange. Budget • • • • $180,000 of funds set aside for this program 2 to 1 match for the first $5,000 1 to 1 match for the next up to $15,000 Cap of $25,000 Timelines • Marketing Committee to select partners on a rolling admission basis through October 31, 2020 with the option to extend through the holiday season. Eligibility Criteria • • • • • • Marketing program applicants must be located within the 41-town region of the ERTD. Programs must represent a region, theme, or other clusters of businesses/organizations/towns. Some ideas include Airline Trail, Greater Mystic, Historical Sites, Last Green Valley, Regional Arts, Greater Norwich and Waterfront Community. Funding must be cash and be verified. Marketing programs must be compatible with the stated mission and objectives of the ERTD. Programs must contain CTVisit Mystic Country logo on all materials and ads and must be compatible with the Connecticut Office of Tourism marketing efforts. (the CT Office of Tourism’s Brand Manual can be found at: https://portal.ct.gov//media/DECD/Tourism/COT_BrandManual_061520.pdf Programs, including messaging, must be approved by the ERTD Marketing Committee, Board and COT. Any applicant who is also a member of the ERTD must recuse himself 7/27/2020 8.4 P2 from voting on the proposal. • • • • Programs may be executed by the District or the partner, as agreed upon in the proposal. Partners will be required to submit a report in writing of the expenditures and work to the District within 60 days of the agreement. Any program selected under this grant process must be completed by the end of the fiscal year (June 30, 2021). Upon completion of this program, the awardee shall submit a detailed final report to the ERTD documenting the use of grant funds and verifying that all monies were expended in a way consistent with the approved objectives of the original application. Submissions • • • • Must be made in writing online to the ERTD Marketing Committee and identify all partners who will be involved the effort. It should contain a full description of the proposal, timeline and its measurable goals and budget. Applicants are eligible for one program grant per year. All application materials become the property of the ERTD. 7/27/2020 8.4 P3 BLACK HISTORY HERITAGE WALKING TOUR NEW LONDON LANDMARKS LIVEWORKINVEST New London Office of Economic Development & Planning City of New London, Connecticut Mission Partners 8.4 P4 New London Landmarks is a 501(c)3 non-profit organization whose mission is to preserve and promote New London's historic character through education, advocacy and the rehabilitation of historic structures. Since its founding in 1976, New London Landmarks has researched hundreds of properties and offered dozens of educational programs on New London’s history, including recent programs on New London’s whalers of color, Ichabod Pease, the history of the New London NAACP, and the former Shapley Street neighborhood which was demolished during the urban renewal era. In 2019, it was the co-recipient of the New London NAACP’s Community Partners Award. In 2020, it accepted authority from the City of New London to identify and develop text for plaques marking sites of significant Black history. Research Partners 8.4 P5 Lonnie Braxton II is a former President of the New London NAACP, former Vice President of the Norwich NAACP, and for more than fifteen years has put together an annual Black history film festival and exhibit at the Public Library of New London. He was recently featured in the Lyman Allyn Museum’s Stories of Resilience: Encountering Racism exhibit. Tom Schuch has developed a walking tour and lecture on New London’s Green-Book sites, researched and lectured on Ichabod Pease, and in 2019 was a featured guest on The Day reporter Lee Howard’s podcast on local history. Plaque Description Plaques will be 18”x18” Bronze Plaques that matches similar designs used to mark historic buildings in our downtown. Qcodes will be included so users can scan the plaque to learn more details about the site. Depending on the site, Markers will be either installed on a post or embedded in the sidewalk. 8.4 P6 Black History Plaque Sites      8.4 P7 Ichabod Pease school site: In 1837, in the midst of national controversy over abolition of slavery and the education of African Americans, formerly enslaved Pease established New London’s first school for Black children when he was eighty-one years old. 73 Hempstead Street: one of five houses built by abolitionist Savillion Haley in the 1840s and sold to free African Americans. Sadie Dillon Harrison owned and lived in 73 Hempstead when she co-wrote “Hackley and Harrison’s Hotel and Apartment Guide for Colored Travelers” (1930-31) which predated Victor Hugo Green’s “Negro Motorist Green-Book” by seven years. 23 Franklin Street: Home of Linwood Bland, Jr. from 1965-2005. Bland was President of the New London NAACP at the height of the civil rights movement from 1963-1968 and author of the memoir “A View from the Sixties: the Black Experience in Southeastern Connecticut.” Fayerweather house site: In 1832, Sarah Harris Fayerweather became the first Black student admitted to Prudence Crandall’s school in Canterbury, Connecticut. From 1841-1855, she lived in New London with her husband, George Fayerweather who, like Sarah, was an abolitionist and civil rights activist. 38 Green Street: Site of the United Negro Welfare Council (1927) and New England People's Finance Corporation (1928-1932). The New England People’s Finance Corporation, founded by Benjamin Tanner Johnson, was a lending institution formed to increase economic opportunities for Black New Londoners. Black History Plaque Sites      8.4 P8 Amistad Waterfront Site Marker: La Amistad was captured off Long Island and brought to the Custom House on Bank Street, New London, where it remained for the duration of the trial. New London abolitionists Dwight Janes and Savillion Haley gave critical testimony at the trial that led to the Amistad captives being granted their freedom. DeSant/Bush houses on Bank Street: Antone Desant was a native of Cape Verde who became a sea captain, successful merchant and land owner. His daughter, Julia DeSant Bush, married William H. Bush, the noted organist and music teacher. The houses on Bank Street were owned by the family for over one hundred years. Ye Antientest Burial Ground: The grave site of Florio, wife of Hercules, "Governor of the Negroes,” is the earliest known reference to Connecticut’s 17th and early 18th century African Americans electing their own leaders. Shiloh Baptist Church site: Over one hundred and twenty-five years old, Shiloh Baptist Church is one Southeastern Connecticut’s most important cultural, social and religious organizations. 66 Hempstead Street: Home of the Jeptha Lodge of Prince Hall Masons; also a community center which offered, at various times, a thrift store, space for parties, dances and other gatherings, and church services. The digital component will include information on other Black civic organizations. Black History Plaque Sites      8.4 P9 Robert Jacklin site: In 1717, New London passed a referendum directed at Robert Jacklin prohibiting African Americans from owning land or operating a business in New London. The Colonial government then passed a regulation banning African Americans from owning land or operating a business in any town in Connecticut Colony without the permission of the town. Dart's Hall site: Frederick Douglass gave four lectures here over the course of a weekend in May, 1848. Three weeks later, Connecticut abolished slavery within the state. 1919 race riot site: One of many race riots across the country during the Red Summer of 1919. Hempsted Houses: Home of the diarist, Joshua Hempsted, whose household included the enslaved Adam Jackson. Later Hempsted's were Abolitionists involved in publishing an antislavery newspaper, 'The Slave's Cry.” Spencer Lancaster’s house: New London’s first Black selectman. Digital component will include histories of other Black elected officials, including Leo Jackson, the first Black mayor in New England. Program Schedule OCTDEC 2020 SEP 2020 • • Submit Proposal Allocate 25k in matching funds from Economic Development Fund • • MAYJUN 2021 JANAPR 2021 • • • Complete Research & Site Summaries Create Webpages Order Plaques Finalize Site Locations Finalize Research Team & Begin Historical Research • • Install Markers Register Trail with State Tourism Dept. 8.4 P10 Project Budget: Plaques: (15) markers at $800.00= $12,000.00 Website: $ 2000.00 Research: $ 4000.00 Total: $18,000.00 Note: City of New London will match 1:1 8.4 P11 8.4 P12 NEW LONDON CITY CENTER DISTRICT POP-UP SHOP PROGRAM LIVEWORKINVEST New London Office of Economic Development & Planning City of New London, Connecticut Program Breakdown          Mission & Goals Process Criteria Retail Locations Schedule Short Term Leases COVID Safeguards Permitting & Approvals Incentives & Marketing 8.4 P13 Mission & Goals 8.4 P14 It is the mission of the City of New London and in partnership with New London City Center District to create and revitalize the shopping experience in our downtown central business district. The objective of the POP-UP SHOP Program is to incentivize entrepreneurs and business owners to operate a temporary storefront with a low level of risk. The expected outcomes are to bring more foot traffic to downtown, take advantage of in-state tourism, market our inventory of commercial spaces and provide Landlords the opportunity to have long term tenants for those who wish to extend their temporary leases. Short Term Lease Requirements        Develop a Boilerplate Lease Rent is below market rate, Security TBD Length Lease: 2-3 Months Utilities paid by tenant Insurance Minimum TBD Signage, Lighting Requirements Options to extend lease 8.4 P15 Process for Business Step 1 • Submit App. • Confirm Criteria • Set Location Step 2 • Lease • Permits • Insurance 8.4 8.4 P16 8.4 P16 Step 3 • Marketing • Shop Set-Up • Open Criteria      All business types are welcomed, e.g. Retail, Restaurants, Service Providers, Home & Online based businesses, Entrepreneurs, Vendors, Art & Culture, etc. Committed to promoting Downtown Must Partner up with a business development partner (e.g. SCORE, Women's Development Council, SBA) Must operate between Small Business Saturday & New Years. Longer is encouraged and the goal of this program. Minimum Hours of Operation: TBD, Example below • M-W (owners' discretion) T&F (5-9pm) • Weekends (Noon-9pm) •     8.4 P17 Short Term Lease Agreement- 2-3 months, landlord may opt to create long term lease to have an agreement in place if the tenant stays past January 1st. Permits & Insurance are required (including Building & Health Dept.) Must follow State Guidelines for COVID-19 Tenant is responsible for Utilities. Landlord may opt. to negotiate a fix cost. 8.4 P18 Downtown Central Business Dis?rr Locat EW N, LONNECL (my 0:111:51 L?imiu Program Schedule AUG 2020 • • • • Pitch to Stakeholders Address Concerns Confirm Locations Define Program Complete Interior/Ext. Shop Set-Up Open for Business OCT 2020 SEP 2020 • • • • Finalize Application/RFP Post RFP (rolling entry) Finalize Marketing Strategy Coordinate Holiday Events • • • • DEC 2020 NOV 2020 • • • 8.4 P19 • Open for Business Review Applications Finalize Leases/Permits Define Interior Space Marketing 2021 • • • Close-up shop, return space Extend lease with Landlord Find a new location COVID Safeguards Phase 1 & 2 Safety Guidelines https://portal.ct.gov/DECD/Content/Coronavir us-Business-Recovery/Sector-Rules-andCertification-for-Reopen 8.4 P20 Required Approvals       8.4 P21 P&Z Business Application **Sidewalk Permit- (if desired) **Parking Space Encroachment Permit- (if desired) Building & Fire Marshal Inspection Certificate of Occupancy Signage Approval ** Insurance Required Program Incentives:       8.4 P22 Marketing Package (website, social media & Press releases) City will expedite Sidewalk and Parking Encroachment Permits for outdoor shopping Planning & Zoning will provide Certificate of Occupancy once inspections are completed. Fire Marshal & Building Dept. will partner with Landlord and Business owner to ensure a safe space Leases are short-term and the rent is below market Approved Businesses will receive a signage package and welcome mat Program Budget Marketing: $4000 Rental Assistance: $12,000 Events: $7,000 Permits & Fees: $2000 Signage & Welcome Mats: $7000 Total: $32,000 Note: City of New London will match 1:1 8.4 P23 City of New London Bennie Dover Jackson Middle School A B C D Construction Documents $(000) except $/GSF BUILDING GROSS SQUARE AREA 1937 BUILDING (DEMOLISHED) (DM-001) 1952 BUILDING (SK-001) NEW ADDITION (A-100 & A-101) Construction GSF Trade Cost for 1952 Alterations $/GSF Trade Cost for Additions $/GSF Total Construction Current $/GSF I. F O&G PEA/PACS Reconciliation Meeting 8/11/20 7/20/20 7/16/20 REVISED $ $ $ O&G PEA/PACS 7/13/20 7/13/20 Difference #1 less #2 8.5 P1 E 139,640 126,926 12,714 139,640 126,926 12,714 30,185 21,591 8,594 30,185 21,591 8,594 127,875 115,037 12,838 127,875 115,037 12,838 11,765 11,889 (124) 11,765 11,889 (124) 139,640 126,926 12,714 139,640 126,926 220.22 $ $ 275.55 $ 239.31 306.97 454.5 $ 786.3 841.4 12,714 $ $ $ (19.09) $ $ (31.41) $ 227.22 $ $ 284.99 $ 251.23 $ $ 314.55 $ (24.01) (29.56) $ $ $ 1,064.6 $ 1,397.7 406.5 716.8 679.4 281.7 26.1 (386.9) $ 786.3 $ 924.9 $ (415.5) 373.5 (12.9) (68.3) (102.8) (26.1) 1,398.9 $ 825.5 $ 1,747.5 $ - $ $ 2,233.3 $ 1,179.3 820.2 716.8 592.9 210.7 0.0 845.9 147.1 1,006.4 260.8 0.0 (160.5) (113.7) 0.0 739.3 147.1 1,051.7 204.5 9.2 3.5 7.0 135.7 271.2 43.1 0.0 0.0 19.5 310.6 15.0 92.9 15.0 13.9 9.3 39.9 267.5 (33.9) 3.5 7.0 116.2 (39.4) 0.0 (24.9) (174.6) 15.0 (8.6) (28.4) 0.0 3.5 0.0 135.7 523.7 0.0 15.0 92.9 9.2 0.0 4.1 13.7 0.0 0.0 19.5 506.5 0.0 39.9 90.4 0.0 22.5 37.7 39.3 37.6 137.6 0.0 144.1 626.1 469.2 0.0 5.1 132.5 81.0 140.7 61.9 30.6 660.5 390.0 11.4 0.0 62.0 77.1 162.5 35.0 109.1 626.1 469.2 0.0 5.1 132.5 10.0 140.7 92.0 0.0 660.5 418.9 11.4 0.0 256.3 449.2 804.5 265.4 762.8 700.9 (93.2) (43.4) (3.1) (61.9) 113.5 (34.4) 79.2 (11.4) 5.1 0.0 (9.1) (313.6) 103.6 256.3 779.9 814.5 312.3 797.5 739.4 305.8 118.8 38.0 61.6 65.0 61.3 0.0 0.0 11.7 99.6 373.3 122.7 0.0 68.6 82.3 44.2 0.0 50.1 0.0 201.7 (67.5) (3.9) 38.0 (7.0) (17.3) 17.1 0.0 (50.1) 11.7 (102.1) 0.0 0.0 338.4 118.8 0.0 61.6 70.5 76.3 0.0 0.0 11.8 385.9 366.3 122.7 201.7 68.6 81.8 44.2 33.0 60.0 0.0 0.0 33.2 55.2 18.9 0.0 28.1 35.7 9.7 0.0 5.1 19.5 9.2 0.0 29.9 55.2 18.9 0.0 28.1 35.6 1.0 9.7 1,573.2 412.8 2,136.3 1,179.0 828.6 710.4 602.0 194.8 0.0 0.0 0.0 895.5 175.8 0.0 0.0 6.9 1.8 0.0 77.6 515.1 0.0 27.5 91.7 4.6 11.3 20.9 0.0 97.3 43.6 151.6 63.5 54.6 643.3 444.1 5.7 2.6 0.0 284.3 788.7 777.0 0.0 352.4 120.8 100.9 65.1 76.2 60.3 16.5 30.0 5.9 193.0 0.0 0.0 0.0 29.0 45.4 10.0 4.9 Building Construction (to 5' beyond perimeter) Renovation & New Construction A. Renovation 1 Temporary Facilities and Controls/Phasing Premium $ 1a Bid Pkg Allowance/Allowances $ 2 Building Excavation 2a Building Demolition (Existing) $ Hazmat (Lump Sum below) 3 Concrete [03.30.00] 4 Masonry [04.22.00] 5 Structural Steel [05.12.00] 5.1 Misc. Metal [05.50.00] 5.2 Cold Formed Metal Framing [05.40.00] 6 Woods & Plastics a. Casework b. Finish Carpentry [06.40.23] c. Rough Carpentry [06.10.00] d. Other (Science Rooms) 7 Thermal & Moisture Protection a. Air & Vapor Barrier b. Insulation c. Fire-resistive Joint Systems d. Sheet Waterproofing e. TPO Roofing Membrane [07.54.23] e1. Roof Rough Carpentry e2. Roof Accessories [07.72.00] f. Metal Panel [07.42.13] g. Applied Fireproofing g1. Joint Sealants [07.92.00] h.Expansion Joints [07.95.00] 8 Doors & Windows a.Hollow Metal Doors & Frames [08.11.13] a.1 Flush Wood Doors [08.14.16] a.2. Door Hardware [08.71.00] b. Glass and Glazing [08.80.00] b1. Security Glazing c. Storefronts [08.41.13] d. Curtainwall e. Louvers f. Sound Control Door Assemblies 9 Finishes a. Painting [09.91.23] b. ACT [09.51.13] c. GWB [09.29.00] d. Flooring - Resilient [09.65.19] - Gym [09.01.60.92] - Wood Ceiling & Wall Panels - Carpet [09.68.00] - Resin Epoxy Floors (Ardex) [09.67.23] - Tile [09.30.00] -Terazzo -Vapor Mitigation [09.61.10] e. Wallcoverings e.1 Acoustic Panels f. Allowances g. EFIS 10 Specialties a. Toilet Compartments [10.21.13] b. Toilet Accessories [10.28.00] c. Fire Extinguisher Cabinets [10.44.13] c.1. Fire Extinguishers [10.44.16] Colliers International 1,989.5 $ 982.2 780.0 703.9 611.1 178.9 0.0 Page 1 of 4 22.5 37.7 2,039.3 1,178.6 836.9 703.9 611.1 178.9 0.0 $ print date: 8/20/2020 NLBDJMS CD Estimate Analysis_Reconciled 082020 - TN City of New London Bennie Dover Jackson Middle School A B C Construction Documents 12 13 14 21 22 23 26 27 28 d. Visual Display Surfaces [10.11.00] e. Interior Signage [10.14.00] f. Exterior Signage g. Roof Screens/Louvers h. Lockers [10.51.13] i. Other (Display Case, cubicle curtain) k. Wall Protection [10.26.00] Equipment a. Equipment Screens b. Appliances [11.31.00] c. Kitchen Equipment (Allowance) [11.40.00 d. Kiln e. Stage Equipment [11.61.00] f. Other (Pads, partitions, backboards, loading dock) f.1. Gymnasium Equipment [11.66.23] f.2. Gymnasium Divider [11.66.53] f.3. Upward Acting Glass Partition [11.00.00] g. Loading Dock Equipment h. AV Equipment [11.52.00] Furnishing a. Window Treatments [12.24.13] b. Mats [12.48.13] b.1. Entrance Floor Grilles [12.48.16] c. Louvers d. Bleachers [12.66.00] e. Lab Casework and Fume Hoods f. Other (Planter and Tree) Special Construction [13.00.00] Conveying System [14.24.00] Fire Protection [21.01.00] Plumbing [22.01.00] HVAC [23.00.50] Electrical [26.01.00] Technology [27.05.28] Safety and Security [28.05.00] Construction Trade Costs Colliers International E F O&G PEA/PACS Reconciliation Meeting 8/11/20 7/20/20 7/16/20 REVISED $(000) except $/GSF 11 D O&G PEA/PACS 7/13/20 7/13/20 Difference #1 less #2 121.6 18.3 50.0 277.0 0.0 46.5 0.0 320.5 68.7 50.0 0.0 26.4 1.8 48.5 (198.9) (50.4) 0.0 277.0 (26.4) 44.7 (48.5) 297.9 90.5 50.0 0.0 26.4 46.5 10.0 300.9 118.7 0.0 0.0 26.4 0.9 10.0 0.0 0.0 0.0 7.5 5.0 100.0 48.7 21.3 0.0 100.0 10.3 319.0 24.4 0.0 1.7 0.0 0.0 (7.5) 0.0 5.0 0.0 (10.3) (270.3) (3.1) 0.0 (1.7) 0.0 277.0 75.0 0.0 5.0 100.0 0.0 58.0 21.3 0.0 1.8 0.0 393.3 7.5 0.0 0.0 100.0 10.3 299.5 0.0 0.0 1.8 13.7 10.0 12.1 10.0 12.0 880.0 241.2 0.0 297.8 (2.1) 0.0 0.0 0.0 880.0 (56.6) 0.0 220.0 241.1 0.0 0.0 297.7 0.0 0.0 138.0 632.4 1,375.2 7,957.1 3,335.3 459.1 553.8 28,160.7 200.0 125.0 562.9 1,330.8 7,617.3 4,728.6 0.0 0.0 27,529.6 13.0 69.5 44.4 339.8 (1,393.3) 459.1 553.8 831.1 138.0 588.3 1,288.7 7,457.1 3,032.3 459.1 553.8 29,055.5 125.0 562.9 1,530.5 6,775.3 4,458.8 0.0 0.0 28,900.2 Page 2 of 4 299.4 104.6 25.0 0.0 26.4 23.7 10.0 0.0 335.2 41.3 0.0 2.5 100.0 5.2 178.8 10.7 0.0 1.8 6.9 0.0 11.0 0.0 0.0 0.0 110.0 269.4 0.0 0.0 131.5 575.6 1,409.6 7,116.2 3,745.6 229.6 276.9 28,979.4 print date: 8/20/2020 NLBDJMS CD Estimate Analysis_Reconciled 082020 - TN 8.5 P2 City of New London Bennie Dover Jackson Middle School A B C Construction Documents Total Construction Related Construction A. Sitework (beyond 5' of building ) 0 Site Services/Gen Req. 1 Site Prep. & Excavation 2 Drives, Paths & Plazas 3 Parking 4 Site Improvements 5 Landscape & Planting 6 Temporary Facilities & Controls 7 Hazardous Materials B. Site Utility Systems (beyond 5' of building) 1 Water & Fire Protection 2 Sanitary Sewer 3 Storm Sewer 4 Electric 5 Data & Communications 6 Site Lighting 7 Fuel (Gas, Steam, Oil) 8 Utility Company Charges 9 Chilled Water Total Related Construction Colliers International E F O&G PEA/PACS Reconciliation Meeting 8/11/20 7/20/20 7/16/20 REVISED $(000) except $/GSF II. D O&G PEA/PACS 7/13/20 7/13/20 Difference #1 less #2 28,160.7 27,529.6 831.1 29,055.5 28,900.2 28,979.4 2,365.6 2,762.1 2,365.6 2,649.4 0.0 270.5 0.0 33.0 (396.5) 0.0 (270.5) 0.0 (33.0) 0.0 (20.0) 0.0 2,507.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 20.0 2,365.6 Page 3 of 4 3,085.6 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 (720.0) 2,365.6 2,649.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2,507.5 print date: 8/20/2020 NLBDJMS CD Estimate Analysis_Reconciled 082020 - TN 8.5 P3 City of New London Bennie Dover Jackson Middle School A B C D Construction Documents F O&G PEA/PACS Reconciliation Meeting 8/11/20 7/20/20 7/16/20 REVISED $(000) except $/GSF Total Construction before Markups O&G PEA/PACS 7/13/20 7/13/20 111.1 605.6 2,146.0 33,366.8 908.4 34,275.2 3,449.0 9.8 288.5 38,022.5 509.1 38,531.6 232.8 197.8 soft costs 3.7 88.2 3.0 23.9 26.9 (608.6) (9.8) 35.3 (556.2) 47.1 (509.1) 25.4 0.0 0.0 38,478.5 38,962.2 (483.7) Variance to Budget (Over)/Under 406.6 % (Over)/Under Budget Recommended Value Engineering Items Total Estimated Construction 1.0% Construction Budget - $38,885.1 30,526.3 Difference #1 less #2 30,615.2 D.1. Design & Pricing Contingency E. Escalation (Based on Trade Costs) Subtotal F. CM Contingency (3.0%) Subtotal G. General Conditions H. State Building Permits I. Insurance (GL) Subtotal J. Fee (1.5% Per Proposal) Subtotal K. Performance Bond (0.6825% per proposal) L. Pre-Con PHASE 1 BID COSTS Colliers International E 2% 609.3 2,234.2 33,369.8 932.3 34,302.1 2,840.4 0.0 323.8 37,466.3 556.2 38,022.5 258.2 197.8 soft costs 2% 31,421.1 8.5 P4 31,549.6 31,486.9 629.1 2,306.7 34,485.4 962.5 35,447.9 2,840.4 0.0 333.5 38,621.8 572.9 39,194.7 265.9 197.8 266.3 629.1 2,306.7 34,421.2 962.5 35,383.7 2,840.4 0.0 333.5 38,557.6 572.9 39,130.5 265.9 197.8 266.3 39,796.2 39,924.7 39,860.5 (77.1) (911.1) (1,039.6) (975.4) -0.2% -2.3% -2.7% -2.5% 2% 2% 629.1 2,306.7 34,356.9 962.5 35,319.4 2,840.4 0.0 333.5 38,493.3 572.9 39,066.2 265.9 197.8 266.3 2% (379.6) (379.6) (379.6) 39,416.6 39,545.1 39,480.9 Variance to Budget (Over)/Under (531.5) (660.0) (595.8) % (Over)/Under Budget -1.4% -1.7% -1.5% Page 4 of 4 print date: 8/20/2020 NLBDJMS CD Estimate Analysis_Reconciled 082020 - TN BENNIE DOVER JACKSON MIDDLE SCHOOL ALTERATION & EXTENSION PROJECT 8.5 P5 36 Waller St, New London, CT 06320 State Project No. 095-0091 MAG/EA Owner: Construction Manager: Owner's Representative: Civil / Site: Landscape: Structural: City of New London O & G Industries Colliers International Milone & MacBroom Richter & Cegan BVH Integrated Services c/o David McBride City Hall 181 State Street New London, CT 06320 112 Wall Street Torrington, CT 06790, CT 06790 860.489.9261 135 New Road Madison, CT 06443 860.395.0055 99 Realty Drive Shesire, CT 06410 203.271.1773 Avon Park North P.O. Box 567, 8B Canal Court, Avon, CT 06001 860.678.0669 206 West Newberry Road Bloomfield, CT 06002 860.286.9171 Mechanical, Electrical, Plumbing & Fire Protection: Diversified Technology Consultants 2321 Whitney Avenue, Suite 301 Hamden, CT 06518 203.239.4200 Technology and Security: Food Service: Acoustical Consultant: Sustainability Consultant: Cost Estimator: D'Agostino & Associates Food Service Facilities International Acentech Atelier Ten Pan American Consulting Services 1266 E. Main Street Stamford, CT 06902 203.539.6164 137 Elm Place New Canaan, CT 06840 203.972.1605 33 Moulton Street Cambridge, MA 02138 617.499.8000 798 Chapel Street New Haven, CT 06510 203.777.1400 362 Tater Hill Road East Haddam, CT 06423 860.873.1196 I-95 BENNIE DOVER JACKSON MIDDLE SCHOOL BR OA DS T I-95 BENNIE DOVER JACKSON MIDDLE SCHOOL I-95 NEW LONDON MYSTIC JEF NIANTIC FE O RS NA VE N N K ST BAN FISHERS ISLAND LOCATION MAP 677 Washington Blvd, Suite 101 Stamford, CT 06901 T. +1 203 251 7400 F. +1 203 251 7474 CONSTRUCTION DOCUMENTS VICINITY MAP PROJECT No. 79800 8/21/2020 8.5 P6 VOLUME 1 BENNIE DOVER JACKSON MIDDLE SCHOOL Alteration and Extension Project 36 Waller Street New London, CT 06320 DESIGN DEVELOPMENT PHASE Date: June 12, 2020 PE PROJECT No. 79800.00 State Project No. 059-0188-N 8.5 P7 VOLUME 2 BENNIE DOVER JACKSON MIDDLE SCHOOL Alteration and Extension Project 36 Waller Street New London, CT 06320 DESIGN DEVELOPMENT PHASE Date: June 12, 2020 PE PROJECT No. 79800.00 State Project No. 059-0188-N 8.5 P8 VOLUME 3 BENNIE DOVER JACKSON MIDDLE SCHOOL Alteration and Extension Project 36 Waller Street New London, CT 06320 DESIGN DEVELOPMENT PHASE Date: June 12, 2020 PE PROJECT No. 79800.00 State Project No. 059-0188-N 8.6 P1 ORDINANCE 09-08-20-01 AN ORDINANCE MAKING ADDITIONAL FY 2021 APPROPRIATIONS Be It Ordained by the Council of the City of New London: Section 1: That the following Public Safety Fund 2842 appropriations are hereby made from funding received from the CT DOT Distracted Driving High Visibility Enforcement Grant: Estimated Revenue: 224201 15/413376 CT DOT: Police Grants 29,424 Appropriations: 2242011551533 Uniformed Overtime 23,850 22420! 15/521200 FICA 5,574 Total Appropriations 29,424 PROJECT: DDE21 Date Approved by City Council: Effective Date: President of City Council Efrain Dominguez, Ir. Date: Countersigned: Posted By: City Clerk Jonathan Ayala David McBride, Director of Finance STATE 0 CONNECTTCUT DEPARTMENT OF TRANSPORTATION 2800 BERLIN TURNPIKE, 13.0. Box 317546 CONNECTICUT 06181-7546 August 18, 2020 Dear Chief, Subject: Highway Safety" Grant Application 2021 Distracted Driving High Visibility Enforcement The purpose of this letter is to inform you that your agency has been selected to participate in the Distracted Driving High Visibility Enforcement (DDHVE) of Connecticut?s hand?held cell phone ban on motorists. This opportunity will utilize Connecticut?s 405(e) Distracted Driving grant monies, funded through the National Highway Traf?c Safety Administration?s (NI-1T SA) 402/405 program. This designated NHTSA funding source will allow Connecticut to participate in grant funded overtime enforcement through the use of dedicated distracted driving overtime enforcement patrols. There will be two HVE mobilizatioas targeting distracted drivers focusing on motorists who choose to ignore Connecticut?s hand?held mobile phone ban. The ?rst will take place from October 1415, 2020 and the second will talceplace April 1-30, 2021 as part of Distracted Driving Awareness month. Your agency will be awarded a set dollar amount to participate in both mobilizations, and therefore, must participate in both. This selection process Was baSed on crash data analysis that identi?ed your municipality as having a high number of crashes, thought to be the result of driver. distinction. The criteria included the following data, weighted and ranked to determine areas where traf?c volumes are highest, and the most crashes occur by town: Fatal and injury-crashes 2015?2019 Crash Rate per population Past High Visibility, Enforcement Grant Performance 9 a Daily Vehicle Miles Traveled (DVMT) (2017) a Population (2017) 9 Crash Rate per DVMT 9 9 The Highway Safety Of?ce (H30) has ranked all municipalities in the state using these criteria. This -1'esp'ective ranking of your municipality has identi?ed your town/city. as one Where an impact can be made on decreasing crashes that lead to injuries and fatalities as a result of mobile phone use by drivers through The .HSO will iciclooff the DDHVE mobilization beginning October 11 2020 and ran through October 15 2020. During this timeframe, your municipality/agency will have the opportunity to select dates to participate in overtime enforcement, specifically identifying, stopping and citing motorists who use-mobile hand held phones behind the wheel. The second mobilization will be in April and will kick off April I. 2021 and rim throughApriZBO, 2021. An Equal Opportunity Emplowr Printed on Recycled or Recovered Paper 8.6 P2 8.6 P3 If you arc interested in partnering with the HSO for this grant funding opportunity, the following information is required: a You must designate a point of contact ?'om your agency. This individual will be responsible for completing the grant application which will be. provided to your agency following your statement of interest (SDI). This individual will also be provided with piog1 am pa1amcto1s and inst: actions for grant application, implementation and leimbmsomcnt Please p! ovide the point of comma: to DiFiore' vour S01 em?aii. The point of contact must send 11 within 7 days from the date of this letter, notifying the H80 of your intention to participate in this program. A11 email to DiFiorc will Suffice as your municipality or agency?s SCI. Failure to send this noti?cation could result in amaammval of 21?0qu applications for this program Approved funding amounts will be provided upon and grant application promos initiation 9 118-! grant applications must be admitted to the H80 by September 8 2020. Please note: More is no longer a 25% match required to participate in this program. Your ageacy 111 DDHVE aotivizy? will be reimbunred at 100%. This is part ofan ongoing p110: program. Sincerely, 919W JosephT. Cristalli, Jr. Transportation Principal Safety Program Geordinator 8.6 P4 H30 Stamp I ACCEPTANCE -- IT IS AND AGREED BY THE. UNDERSIGNED THAT FUNDS RECEIVED AS A RESULT OF THIS IS SUBJECT TO THE REGULATZONS PROJEGTS. THIS AGREEMENT MAY BE BY EITHER SECTION POLICY. COPY OF POLICY REQUEST. .5 Gov. Winthrop Blvd. New London. CT .. 0 . 5 Gov. Winthrop Blvd. New London, CT 66001880 251236456? Ofc. Chris White Donna Rinehart Peter Reichard. 878398?26 October 1, 2020 Crime PreventionITraffic Ofc. 5'Gov. Winthrop Blvd; New London, CT 06320 . Evin-.55 Deputy Finance Director ?13 Masonic St. New London, CT 06320 Chief of Police 5 Gov. Winthrop Bivd. New London. CT 06320 ARP A 860-440-8673 cwhite?newlondonct.orq 860-447-5209 1-12 .. 11-333 TELEPHDNENUMHER 860-447-5261 preIchard@newlondonct.orq 8.6 P5 STATEMENT OF THE PROBLEM AND BACKGROUND INFORMATION PROBLEM To date, identifying the role distracted driving has played in fatality and serious injury crashes has been a challenge in Connecticut, due to the way crash data is collected and limitations of the crash reporting form itself. In order to effectively allocate 405(e) funds to multiple areas including enforcement mobilizations, the H80 chose to use an index of a combination of factors to best identify where the largest volumes of crashes, non?interstate roadway use, and population centers intersect. The goal of which is to target suspected locations where-distraction as a result of hand held mobile phone use by drivers leads to crashes; and to identify areas where enforcement of Connecticut?s hand held "mobile phone for drivers can most be effective. The applicant was selected by the H80 to conduct High Visibility Enforcement (HVE) based on a combination of the following data, weighted and ranked to determine areas where traffic volumes are highest, and the most crashes occur by town. The following ranking system was used by our data consultant. Fatal and iniury crashes 2015?2019 Daily Vehicle Miles Traveled (DVMT) (2017') Population (2017) Crash rate per DVMT Crash Rate per population Past High Visibility Enforcement grant performance ENTER YOUR STATEMENT OF THE PROBLEM AND BACKGROUND ?Press "ALT"&"Enter" together to insert new line The city of New London has seen its share of'mo'tor vehicle crashes where operator distraction is a contributing factor. Two years ago a college student was struck by a vehicie and paralyzed while crossing Route 32 due to the operator?s distraction and alcohol consumption. We've had. muitiple pedestrians and bicyclists struck and injured as a result of motor vehicle operators not paying attention to the task at band. From younger drivers texting and driving to busy commuters talking on their phones, driver distraction continues to be a problem in our city. We have taken an active role in trying to combat this problem by participating .in the DOT's traffic safety, grant programs where our officers routinely write infractions for cell phone and other distracted driving violations in addition to the underlying charge, for example, seat belt. We hope to continue in the right direction by participating in this distracted driving grant to further encourage positive driving behaviors. in addition to the traffic safety benefits, the addition of supplemental police officers on our roads conducting traffic stops has other ancilia'ry benefits to the community?. The added visibility of more police officers on the road Will give would~be criminals pause and will help reduce the fear of crime on the part of law?abiding residents. "*Prees together to insert-new line To decrease fatalities and injuries as a result of crashes caused by driver distraction, especially those caused by hand held mobile phone use by: ?3 Increasing enforcement, especially HVE oi Connecticut?s hand held mobile phone ban for drivers in areas identified to have high rates of fatal and injury crashes 8.6 P6 8.6 P7 The following enforcement parameters will be required of participating municipal law enforcement agencies: 0 Spottentype enforcement strategy Spotter type enforcement is required unless other enforcement strategies are described in in detail to plan enforcement schedules and strategies. This must be pro-approved in grant application. Spotter type enforcement can be done in teams or individually. Please note spotter useif initiated is not roving. Rather, this category involves an officer choosing a strategic, covert location advantageous to the observation of all types of hand held mobile phone use. When this behavior is observed, the officer then ?sei? initiates? the stop. 0 Non-spotter type enforcement explanation: 0 Enforcement Schedule I Daytime Enforcement Daytime enforcement changes with seasonal patterns; Enforcement must take place during daylight hours 7 days per week eligible Minimum of 4 hours shifts/Maximum 8 hour shifts ?5 Must include at least 1 peak drive time seasonal) on weekdays. if possible the H50 would encourage both the peak drive times as times but agencies must enforce during at least 1. Enforcement Locations Enforcement areas should include intersections and other areas where traffic naturally slows. Enforcement locations should be included in grant applications with narrative for rationale as to why locations Were chosen (*example CT statute makes manipulating a hand held mobile device at a traffic sign or signal a violation) 0 Enforcement Schedule a Fall Wave: October 1 to October 15, 2020 a Spring Wave: April 1 to April 30, 2021 0 Personnel 3 Minimum of 2 Officers/Maximum of8 Earned media participation: 9 Participating agencies are required to take part in earned media activity related to DDHVE. This could include the following: Hosting a kick?off press event 0 Conducting ride-alongs or interviews with media at enforcement locations 0 Notification of media outlets through the use of interview opportunities, press releases and media advisories Cooperation with the H50 earned media contractor including: a Distribution of press releases I Use of Approved Talking points 0 Creation and submission of earned media activity with reimbursement documentation 8.6 P8 Press together to insert ?ew line List proposed enforcement locations and provide a justification for each location. 8.6 P9 ?Press "ALT"&"Enter" together to insert new line Explain your type of enforcement. We intend to conduct enforcement on all major thoroughfares in the city excluding Interstate 95. to include: Bank St. Colman St. Broad St. Montauk Ave. Pequot Aye. Rt. 32 Eugene O?Neill Dr. Ocean Ave. . We will be concentrating on areas where business and commutertraffic is high in addition to where traffic routinely storms so officers can more easily observe violations of the driver. 10/1/2020 10/2/2020 10/3/2020 10/5/2020 10/0/2020 10/7/2020 10/8/2020 10/9/2020 10/10/2020 1 0/ 1 2/202 0 10/13/2020 10/14/2020 10/15/2020 8 OFFICERS PER 8 HOUR SHIFTS 55,2 55.2 55.21 Officer/Constable Enforcement Total: Number of Planned Days: Officer/Constable Fali Wave Total: Bank St Broad St Eu one O'Neill Dr. Colman St Jefferson Ave Ocean Ave Shaw St Pe uot Bank St Broad St Eugene O'Neill Dr. Colman St Jefferson Ave Page Total: Total $220.82 $220.82 $220.82 $0.00 $0.00 $0.00 $0.00 $0.00 $662.47 13 $8,612.10 $8,612.10 8.6 P10 1 8.6 P11 8 OFFICERS PER ENFORCEMENTACTIVITY 8 HOUR SHIFTS .. . . - . - . Total Spotter?-Se1f?lnitiated . $220.84 . $220.84 . $220.84 Officer/Constable $883 $0.00 $0.00 $0.00 Enforcement Total: $662.52 Number of Planned Days: 23 Officer/Constable Spring Wave Total: $15,237.96 "?5090 0.05112. a '13 - ?1.11] .11 .. la ?a . .I4/2/2021 Bank 81: 4/21/2021 Bank St 4/3/2021 Broad 51: 4/22/2021 Broad 81. 4/5/2021 Eu ene O'Neil! Dr. 4/23/2021 ene Dr. 4/6/2021 Colman St 4/24/2021 Colman St 4/7/2021 Jefferson Ave 4/27/2021: 4/8/2021 Ocean Ave 4/28/2021 Ocean Ave 4/9/2021 Shaw 8t 4/29/2021 4/10/2021 Pe uot Ave uotAve 4/12/2021 Bank-St 4/13/2021 Broad 81: 4/14/2021 Eu one O'Neill Dr. 4/15/2021 Coiman St 4/18/2021 Jefferson Ave 4/17/2021 Ocean Ave 4/ 19/2021 Shaw St 4/20/2021 not Ave Page Total: $15,237.96 FRINGE BENEFIT CERTIFICATION STATEMENT I hereby certify that the information beiow is the true-and :accurate and authorized by the GityiTownlAgency of Ofc. Chris White or hours worked by'personnel fer the foilowing time period: FROM Date: To Date: .. .0. cer._s.._E_r_rnge . .Suhi .. '3.E.1Tinge.-Ra. Rateov'rcx, .. . Reimbursement OVT Medicare 1.45%5 YES 0.00% - Mere Pension 21.92% YES 0.00% - 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%- 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%- Totai Frin Rate 23.37% 23.37%. 0.00% 0.00% if'urther certify that this statement is correct-in alt respects and that the-fringebene?t rate(s) identified above- ccurately represents the fringe benefit costs to the cityltowniag ency for the individuaie empioyed under or on this project. SIGNATURE: 8.6 P12 Ralmbutsement 8.6 P13 BUDGET DETAIL QNLY FILLQUT THE DATA lN YELLOW HIGHLIGHTED BOXES (A) Category: Enforcement Total Municipal PD $0.00 $0.00 Resident Trooper $0.00 $0.00 Officer/Constabie $23,850.06 $23,850.06 State Police $0.00 $0.00 Total Estimated Wages: A $23,850.06 (B) FRINGE BENEFITS: Overtime Fringe Benefit of: Rate Salary Breakdown Fringe Benefits Municipal PD 23.37% $0.00 $0.00 Resident Trooper 0.00% $0.00 $0.00 OfficerIConstabie 23.37% $23,850.06 $5,573.76 State Police 0.00% $0.00 $0.00 Total Fringe Benefits Costs: $5,573.76 (C) INDIRECT COST: indirect Rate (ptease attach approved agreement): 0.00% List'here indirect Rate Base Categories (Le. Sum of indirect Cost Base Categories $0.00 Total indirect Costs: $0.00 (D) NOTES: Please add any budget specific notes here: Grand Total Amount: $29,423.82] 8.6 P14 PROJECT EXPENDITURES REIMBURSEMENT Project Start Date AH reimbursements mesa? be signed and dated ?132 ihe sub?gromee '3 aetizorizing q?icioi. Reimbursements should be submitted on or quorierba?nonihiy oasis, perprogrom, per program manager, dare-1g the term of?ie opproveo'groni. Eider the terms arid conditions of?iis project application, ALL DOCUMENTATION most be submitted to the Highway Safer}: Cwice no foier than thiriy (?30 duals cgfier the project's ending date. Please veri?i ike-projeci start date, project endng date, om? reimbursement deadline prior to any project oc?vi?s. Alf must include the invoice es o3 (erozrwles:for airfare or a statement Showing zero boionce, a screen sizoi??om sysiem shoe-in vendor and emoem? with voucher moriber, copy of??onr and back ofconceied check, or notarized letter which induces check number and date when erpendiiure 11-?ospoio9- Deodiirzefor eilfeo'erol reimbursemenisfor salami positions must be invoiced to the CTHigimrqu Safeg: O?ice (HSQJ HO loier than October Foiiure to do so we}: jeopardize your reimbursement. sake}! reimbursements must be occongomzied by signed oi-Io'l'br reports. Sigizoiere of both the eogoioyee ono? authorizing Szgoewisor is required. Deodiinefor olifederol oommodiippercheses and gram Heme shouio? be to the H30 no Eater the}? October 3 09?. Photocopies qfony media coverage (Q?opp?ceble) or sepporiive documentation can be inciuo?eo'. Gran! category budgeis should be adhere to, feeding is ?of?cial budge: coiegories. GHQ: erpenses contained in ihe approved?iginmy Sqfeiy Project oppiicoiion may be cioimedfor reimbw'semeni. 8.6 P15 ATTACHMENT A The town/city/agency of Ofc. Chris White declares that for the fiscal year ending September 30,2021. the sum total of Federal-funds awarded to local government agencies from all sources DOES exceed $750,000 and that it will conduct an audlt report as required under 2 CFR part 200 subpart (REVISED) AUDITS OF STATES, LOCAL GOVERNMENTS, AND NON-PROFIT ORGANIZATIONS AND 49 CFR UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS TO STATE AND LOCAL GOVERNMENTS PART 18.26 NAME: SIGNATURE: TITLE: DATE: MUTE: PLEASE DO NOT SIGN FOR BOTH The town/city/agency of Die. Chris White declares that for the fiscal year ending September 30, 2021, the sum total of Federal funds awarded to local government agencies from alt sources exceed $750,000 and-that an independent audit is not required under 2 CFR part 200 subpart (REVISED) AUDITS OF STATES, LOCAL GOVERNMENTS, AND NON- PROFIT ORGANIZATIONS AND 49 CFR UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS TO STATE AND LOCAL GOVERNMENTS PART 18.26 NAME: SIGNATURE: TITLE: DATE: The following sanctions policy will. be in effect for sub grantees who do not submit Audit Reports or who do not correct findings in those reports: a. Any sub grantee receiving $750,000 or more in Federal funds from all sources who fails to submit an audit report two or more-sequential fiscal years will not be eligibte'fcr highway safety grants until all audit reporting requirements are met. Any sub grantee who has not taken corrective action on an audit finding within six months of the submission of an audit report will have funds automatically deducted from any pending claims, If there are no pending claims with the H80, the sub grantee will not be eligible for highway safety grants until a correctiVe action has been negotiated with the H80. 8.6 P16 Certifications and Assurances . for Fiscal Year 202-1 Highway Safetyr Grants (23 USE. Chapfe?i? 4; See. 1906,, 199459, As Amended) NONDIS SHOE (applies to subiecipients as we]! as States) The Subgrohtee will comply with all Federal stamtes and imptemeoting regulations relating to (?Federal Nondisc?o?mtioe Authorities 111125;: include but are not limited TO: 9 Title VI of the Civil Rights Act-of :19 54 (42 20006. or 5213., 7?3 stat; 2252).- {prohibits discrimiatioo on the. basis of race color. national oiigio) mes part 21; The. Uniform Relocation Assis tame. and Real P1 opertv Acquisition Policies Act of 1970. (42 S- 460 i) (prohibits imfair treatment of persons displaced or whose has been acqilircd because of Federal or Federal~aid programs and 131 ojects); a Federal? Aid "Highway Act of 1973 (23 U. S. C. 32-? et and Title. IX of the. Education Amemimeuts of 1972. as mxencled (20 S. C. 1681 1683 and 1625?1686) (prohibit disuin?hation on the basis of sea}; a Section 504 ofthe Rehnhilita tion Act of 19373, (29 T94 snag), as amended, {prohibits dis'cn'n?hation ou?the basis of and 49 CFR part ?27; a The Age Disclihlination Act of1975, as amended. {42 S. 6101 of seq (prohibits on the basis of age); a The it'i] Rights Restoration Act of 198? (Pub L. (broadens scope coverage and applicability of Title VI of the Civil Rights Act of 1964_ The Age Discrimination Act of 1936 and Section 504 of the Rehabilitation Act of 1973 by expmidhlg the do?miion of the toxins proguuns or activities? to include all of the programs or activities of the Federal aid recipients= suhrecipiehts and contractors; whether such programs or activities are Federaily?fouded or hot); it Titles and of the Mexicans with Disabilities Act (42 USO. 12131-12189) (prohibits discrimination ou the basis of disability in the operation of public entities; public and private h?ansporiation systems, places of public: accommodation, and certain testhig) and 49 CPR parts 37 and 38; Executive 011191123983 federal Actions to Address Emironmental Justice in h?norirv Populations and Lo? Jimmie Populations (prevents discrimination against minority populations by discouraging programs policies, mid activities with disproportionately high and adver?e hunish health or enviromnental effects on honority and iow?h1come populations); . and 1* Executive Orderil?l??g Iliipl'ming Access to Sen-?ices for Persons with Limited 9 English l?ro?ciency (guards '11th Title VI national origin diserimhtationidisc?n?nstion because of limited Eoglish pro?ciency (LEP) by aiming that'?mdmg recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR ?4087?74100). N-HW . 8.6 P17 The Subgrantee? a. Will take. all measitres necessar}r to ensure no person in the United States 5112111 on the grounds ofrnee, color, national origin disability! sex, age, limited English pro?eiency, or membership in an}r other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the. bene?ts of: or be. o?rerwise mbjeeted to under any of its programs or activities, so long as an}r portion oftlre prognmi is Federally?assisted. Will administer the program in a manner that reasonably ennues that any of its subrecipients contractors subcontractors and consultant, receiving Federal ?nancial assistance under this program will oomph? with all requirements of the Non? Discrimination Authorities identi?ed on this Assurance; Agrees to tzornpl}r (and rewrite its subrecipients, contractors, subcontractors, and consultants to coniply) with all applicable provisions of law or regulation governing US access to records, accounts, facilities, and staff; and to cooperate. and comply with any program or compliance reviews, andfor complaint investigations conducted by US DOT or under any Federal Nondiscrimination Authority; Achiowledges that the United States has a right to seekjudieial wforcement with regard to any matter arising under these Non?Discriu?nation Authorities and-11115 Assurance; Agnes to insert in all contracts and funding agreements with other State or private entities the following claims: ?During the perfommnee of this contrsetf?tnding agreement, the recipient agrees?m To comply with 1111 Federal nondiscrimination laws and regulations, as may be amended from time to time; Not to participate directly or bidirectl}! in the discrimination prohibited by an}r Federal non-discrimination law or regulation as set forth in appendix 01?49 CFR part 21 and heroin; To permit access to its books records necotmts.ot11er sources of information and its foe'iliti?s as required bv the. State. highWay safety o??rce US DOT or Than 111 event :1 eontractoo?funding recipient fails to comply with any nondiscrimination provisions 111-11115 contract??mding agreement, the State highway safer}.r agency will have tire right to impose such contraeta-?agreement sanctions as itor NHTSA determine are appropriate, including but not limited to withholding payments to the contractori?mding reeipient under the contract'agreement until. the contractort?mding recipient complies; andz?or cwcelliog. terminating, or suspending a contract or funding agreement in whole or in part; and To insert this clause, including paragraphs through in every subcontract and snbogre ernent and in ever}: for a subcontract or sobogreement, that receives Federal mods meet this program. 8.6 P18 POLITICAL (Rolf-?CH ACT) (applies to subrecipients as well as States) The Songwriter: will comply with provisions of the Hatch Act (5 USE: 1501?] 508), which limits the political activitics ofomployces whos?c principal employment activities ttre funded in whole or in part with Federal funds- CERTIFICATIQN FEDERAL LOBBYING (applies to subrocipients as well as States) Certi?cation for Contracts. Chants, Loans. and Cooperativo Tho imdersignEd certi?es. to tho host of his or her knowledge and belief, that: 1. No Federal appropriated fimds have. boon paid or will be paid, by or on behalf of lilo. undersigned. to any person for in?ucncing or attempting to in?ueocc an of?cer or employ'cc of an}: a Member of Copg:ess. an officer or employee of or on ciliployeo of a Member of Congress in connection with the awarding of any Federal contract the making of any Federal grant the making of any Federal loan the entering into of any cooperative agreement wand the optoopion, continuation renewal amendment or modi?cation of any Federal cotton or grant loan or coopcmtivc agreement; ZIfany funds othcr than Fedora} appropriated funds have been paid or will he paid to any person for in?uencing or attempting to in?uence on o?lccr or cmployee of any agoncyn . Member of Congress an of?cer or employee of ongroos or an employee of a Member of Congress in coonoction with this Fodoml contract grant loan or agiconiciit tho shall complete and submit Standard ?Disclosure {31:11 to Report Lobbying,? in accordance with its instructions; 3. The. undersigned shall require that. the language of this certi?cation be: included in the. award documents for. an ooh?award at all tiers (including subcontracts, and contracts under grant, loans, 1nd cooperative agreements) and that all subrocipionts shall certify and disclose accordingly. This certification is a niatcrial representation of fact upon which reliance was placed when this transaction was nude or entered into Submission of this certi?cation is a prerequisite for making or coloring ipto this transaction section 1352. title 31 U. Code. Any person who fails to file the required certi?cation shall be subject to a civil penalty of not less than $10 000 and not more than $100,000 for each such failure. RESTRICTION 0N STATE LOBBYING (applies to subrecipionts as well as States) None of the funds under this will be used for any activity specifically dosignod to urge or in?uence. a State or local legiSloto: to favor or oppose tho adoption of so}; speci?c legislativo proposal pending before any State or local legislative body. Such activities include both direct and indiroct ?grassroots lobbyhig activities. with one exception. This does not preclude a State of?cial whose. salary is supported with NHTSA funds from engaging in direct comrmmications with State or local legislative of?cials. in accordance with customary State practice, oven communications urge. legislative. of?cials to favor or oppose the adoption of a Speci?c pending legislative proposal. 8.6 P19 CERTIFICAYIGN DEBARLIENT AND SUSPENSION {applies to subl'ecipients as well as States) Instructions for Prinlaw Tier Participant Certi?cation l?Statonl 1- By signing and Sllb?litll?g this proposal: the. prospective primat}f tier participant in providing the codi?cation set out bolow aod agrees to comply with the of 2 CFR ports 130 and 1200- 2. The: Loirbilitj,r of a person to provide the certi?cation required below witl not necessarily result in denial of participation in this oovorod transaction The. prospective. prirmry tier participant shall submit an explanation of why it cannot provide the certi?cation set out bolow. The codi?cation or explamltion will be considered in connection with the department or agency?s (immunization whether to enter into this transaction. However, failure. of the prospective prinlm'y tier participant to furnish a certi?cation or no explanation shall disqualify such person ?om participation in this transaction. 3. The. certi?cation in this clause is a material representation upon which reliance Was placed when the department or agent}? dotonnined to alter into this transaction. If it is later determined that the. pro 5p active. p?nmry tier participant lmowingiy {moored an erroneous certi?cation, in addition to 011m: remedies available. to tho Fodm? Government, the department or agency may termini-e. this transaction for cause or defaldt or may pursue suspension or dobormont. 4 The. prospective primal? tier participant shall prowl: immediate written notice to the doparunont or 1ge=11oyto which this proposal 13 submitted if at any firm: the prosp octive primary tier participant learns its certi?cation was erroneous when submitted or has becomo erroneous by reason ofchaoged 5. The: COl'w?i?d transaction, n?vtl'judgmont, (fobmmeng sznponston lnol?gfbte pm ricipant pom-on ptmozpm?, and min;- 311p concluded, as used no this clause, are de?ned 1n 2 CFR parts 180 and 12m Yo on may contact the: deparnnent or agency to which this 131613053? 15 being submitted for assistance in obtaining a copy of those regulations. 6.1116 prospoctive prinmry tier participant agrees by submitting this proposal that should the proposed covered transaction be: entered into it shall not knowingly enter into any lower tier coo cred transaction with a person who 13 proposed for dobannent under 48 CFR part 9_ subpart 9 4 debmed.sr13ponded de?ated ineligihlo or voluntmily excluded from participation in this covered transaction, unless- :mthon?zed by the or agency entering into this transaction. The prospective prom-try tier participant further agrees by submitting this proposal that it will include the clause titled ?Instructions for Lower Tier Participant Certi?cation? the ?Certi?cation Regarding Debarment, Suspension, Ineligibilily and Voluntary Exclusionml?wer Tier Correred Tramactiom? provided by the doparmwot or agency onte?ng into this covered transaction Without modi?cation, in all lower tier covered transactions and-mall solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200? 8.6 P20 3 A participant in :1 (revered transaction may rely upon a certi?cation of 11 prospective participant in 11 lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9 subpart 9 .4 debarred suspended ineligrble or volrmtarilv excluded from the covered transaction. unless it knows that? the eertiizcation is erroneous, A participant is responsible for ensun'ng that its principals are. 11otsuspended-debarred. or otherwise ineligible to participate in C01 erect transactions To verify the eligibility of its principals. as well as the eligibility ofanv prospective lower tier participants each participant 11111y_b1111_s not- ?required to check the. System for Award Mmmgement Exclusions website (hues: sam? gov. 9 Nothing econtnined in the foregoihg shall be constmed to require establishment of. :1 system of records no order to render 111 good faith the certi?cation required by this clause The knowledge and infommtion ofa participant is not required to exceed that which rs 110111111113; possessed by :1 pmdent person in 1111': ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of ?res e. if a participant 1?11 11 covered transaction knowingly" enters into 11 lower tier covered with a person who is proposed for debarn'rent under 48 CPR. port 9,511me 9 .4. suspended debarred ineligible: or voluntarily excluded from participntron 1.111111 trunsaCtlon in addition to other remedies available to the Federal gm- -ernme111_ the department or agency may terminate the transaction for cause or default. Certification Regarding?obmmom. Suspension. and Other Resnozasibilmr Morteizr?Ptt?mmy Tier Cor-wed Transactions (1) The prospective prnnary tier participant certi?es to the b?l of its knowledge and belief; that it and its principals: Are not presently deemed, suspended, proposed for deberment, declared ineligible, or voluntarily excluded-from participating in covered transactions-by my Federal department or agency; Cb) Have. not within :1 three?year period precednlg this proposal been consented of or had a civil judgment rendered against them for commission of fraud or a criminal o?ense' 111 connection with obtaming, attempting to obtain or perfonning a public (Federal State or local} transaction or contract Imder :1 public tramnction; violation of Federal or State. antitrust statutes or commission of embezzlement, theft, forgery, butter}: falsi?cation or destruction of records, making false statements, or receiving stolen property; . Are. not presently indicted for or otherwise criminally or civilly charged by a gorermnental entity (Federal, State or Local) with commission of an}r of the offwses emmlerated in paragraph (1)03} of this certi?eation; and (6) Have. not within-a three?year period preceding this applicationfproposol had one or more public transactions (Federal: State, or local) terminated for cause or default. (2) ?were. the prospective primaryr tier participant is unable to centif}r to on}? of the Statements in this certi?cation, such prospective participant shall attach an to this proposal. 8.6 P21 Instructions for Lower Tier Participant Grati?cation 1. By signing and snbn?tting this proposal, the prospective lower tier participant is providing the certi?cation set out below and agrees to comply with-the. requirements of 2 CFR parts 180 and 1200. The certi?cation in this clause is a material representation-of fact upon which reliance was placedwhen this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certi?cation, in addition to other remedies available to the Federal government, the department or agency? with which this transaction orighlated may pursue available. remedies, including suspension or 3- Theprospoctive lower tier participant shall provide immediate written notice to the person to which this proposal is if at an},r time the prospective lower tier participant learns that its certi?cation was erroneous when submitted or has-become. erroneous by reason of changed 4. The terms covered h'onsactton, dohmment suspension, irreiigfbic, participant; person, princmoi, and voiszm?iiy reminded as used in this clause are de?ned in '2 CPR parts 180 and 1200. contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regttlatitms. S. The prospective lower tier participant agrees by this proposal that, should the proposed covered transactionrbe entered-intuit shall not knowingly enter into- any lower tier covered transaction with a person who is proposed for doberinent under 48 CFR part 9, submit 9?4: deharred= suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with Which this transaction originated. 6. The prospective lower tier. participant further agrees by submitting this proposal that it will include the clause titled for Lower Tier Participant Certi?cation" including the ?Certi?cation Regarding Debarment, Suspension, Ineligibility and Vohmtary Exclusion?Lower Tier-Covered Tmnsacticin," Without modi?cation in all lower tier covered transactions and in all solie'itati'ons'for lower tier covered transactions and will require lower tier participants to comply with 2 CPRparts 180 and 1200. A participant-i1) a covered transaction may,r rely upon a certi?cation of a prospective participant. in a lower tier covered transaction that it is not proposed for debamlent under 43 CFR part 9, subpart 9.4, dcharrcd, suspended, ineligible, or-vohmtarily excluded from the covered transaction, unless it knows that the certi?cation is erroneous. A partitipant is responsible. for ensuring that its principals are not suspe.rided= deharred: orotherwise ineligible. to participate in covered transactions. To verify the eligibility'of its principals, as Wall as the eligibility of an}.r prospective lower tier participants, each. participant may, but is not required to, check the System for Aura rd Management Excl?sions Web site gov? 8- Nothing contained in the. foregoing shall be construed to require establishment of a system of records in order to render in good faith the certi?cation required by this clause. The knowledge and infonnation of .a participant is not required to exceed that which is normall}r possessed by a pmdent person'in the ordinaqr course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, ifa participant in a covered transaction knowingly" enters into a lower tier covered transaction with a person who is proposed for dehannent under 48 CFR part 9, snbpa? 9.4, mspended, deharred, ineligible, or voluntarily excluded from participation in this-transaction in addition to other remedies available to the Federal govemment, the department or agency with which this transaction originated may parse-c.- availahleremedies, including smpension or debarment. 8.6 P22 Ehr?ficarioaRagardme' Document. .S'Usyensfon. It?tcz?i?ib?mt and Vol imam-1. Exclusion?L01 var 3' Covered Transactions: 1. The prospective lower tier participant certi?es, by submission of this proposal, that neither it nor its principals? is presently departed. suspended, proposed for debarment, declared ineligible, or voluntarilj,r excluded ?om participating in covered transactions by any Federal department or agency. 2. Where the prospective: lower tier participant is unable to certify to an}r of the. statements in this certi?cation, such prospective participant shall attach an explanation to this proposal. BER ACT (applies to subrecipieuts as well as States) The Sub grantee will comply with the Buy America. requirement (23 U. C- 3 13) when purchasing items using Federal funds. 13133,r America requires a State or subrecipient to purchase with Federal ?mds 0131}; steel, iron and products produced 111 the United States unless- the Secretary of Transportation determines that such domestically,r produced items would be hxconsistent-with the public ?lteres't, that-such materials are'not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project cont] act by more than 25 percent In order to use Federal funds to purchase foreign produced- items, the State 1111191? submit a wait- er request that provides an adequate basis and justification for approval 13} the file-crew??r ofTransponatiozL PROHIBITION ON USING (ERA-151T FUNDS TO CHECK FOR USAGE (applies tosubrecipients as 1well as States) The Subgrantce will not use 113 11-3-0. Chapter 4 grant funds for programs to check helmet usage or to create. checkpoints that speci?cally target I understand that my statements in support of this application for Federal grant funds are statements upon which the FederaliState Government'will rely in determining qualification for grant funds, and that knowing misstatementsmay be subject to civil or criminalpeualtics under 18 U.S.C. 1001. I Sign these Certifications and Assurances based on perSonal knowledge, and after appropriate inquiry. NAME: SIGNATURE: TITLE: DATE: 8.6 P23 BUDGETSUMMARY APPROVAL-.-.--..-. - TOTAL FEDERAL BUDGET TOTAL MATCH-BUDGET OFFICERSHSALAREST 2.17 - DENEFITS TROOPER-FRINQE: 950.5513 STATE STATE INDIRECT COST $29 423.82 - FEDERAL SHARE 100.00% NON-FEDERAL SHARE 0.00% 69A3752030000405GCTC $23,350.06 $5,573.76 $0.00 $0.00 $0.00 $0.00 8.7 P1 ORDINANCE 09-08-20-02 AN ORDINANCE MAKING ADDITIONAL FY 2021 APPROPREATIONS Be It Ordained by the Council ofthc City ofNew London: Section 1: That the foilowing Of?ce of Youth Affairs Fund (2845) Appropriations are hereby made from Dept of Children Families Grant from for the Summer Youth Employment Program: Estimated Revenue: 254503031?48400 Private Donations 85 Contributions 974 Appropriations: 2545030355990 Other Purchased Services 974 PROJECT YDC21 Date Approved by City Council: Effective Date: SIGN ED: President of City Council Efrain Dominguez Date: Countersigned: Posted By: City Clerk Jonathan Ayala David McBride, Director of Finarme 8.7 P2 .l l. Union Street. New London. CT {16320 a (860) 442-4994 (860) 447-0459 (Family Center/W Tales) a (860) 442-1497 (860) 443-1795 (Fax) $13.1? new london yout Date: 8/28/20 To: Arm Sylvia, Project and Accounting Manager From: Ellen Kleckner, Coordinator of Youth Grams and Services Re: Appropriate Funds Please appropriate $974 Dept of Children and Families grant (as an addition to the amount already budgeted to City of NL in YDCZI) from EASTCONN to the New London Youth Affairs for the Summer Youth Employment Program. Please appropiiate to Org 25450303, Project YDCZI, as follows: $974 to object 55990 The award letter is attached. Thank you. pas?ive opporuudtieafar gown Early Childhood Family Center 9 8611 a Teens in Action 6 COOL 9Whale?s Tales Book Bank Parent Leadership Training 8 Juvenile Review Board 9 Prevention Coalition. 8.7 P3 sass. Where, Learning Comes Lite SERVICES AGREEMENT This Services Agreement (the ?Agreement?) is made and entered into by and between New London Youth Affairs (the ?Provider?) and EASTCONN (hereinafter, the ?Agency?). Provider and the Agency will herein be referred to individually as a ?Party," and collectively as the ?Parties.? WHEREAS, Provider has esperience end/or expertise providing the services set forth in Appendix 1 to this'Agreement; WHEREAS, the Agency wishes for Provider to provide such services to it, or on its behalf, as appropriate; . the Parties desire to provide or receive, as appropriate, the services set forth in Appendix 1 during the term of this Agreement, according to the terms set forth herein; and NOW THEREFORE, in consideration of the foregoing and of the mutual promises and covenants set forth in this Agreement, the Parties hereby agree as follows: 1. Term. The term shalt commence as of the Effective Date July 1, 2020 and, unless terminated earlier pursuant to Paragraph 13 or otherwise, it shall continue in effect until through June 30, 2021 (the "Tenn"). Upon written consent of each of the Parties, this Agreement may be renewed in writing by nrotual consent of the Parties for an additional term. 2. Relationship of the Parties. Subject to the terms and conditions of this Agreement, the Agency hereby engages the Provider as an independent contractor to perform the services set forth in this Agreement, and the Provider hereby accepts such engagement. It is the express intention of the . Parties that this Agreement does not create the relationship of an employee/employer, agent, joint venture, or partner between the Parties or between the Agency and any employee of the Provider performing services under this Agreement (?Provider Employee?). 3. Services. The Provider shall furnish to the Agency the services outlined in Appendix 1, which 3 services shall be delivered byvquali?ed professionals. The services set forth in Appendix 1 may be revised or amended in writing from time to time by mutual consent of the Parties, with any such written, mutually agreeable revision or amendment to Appendix i incorporated herein by reference. 4. Compensation for Services. In consideration of the Provider?s provision of the services set forth in this agreement and Appendix 1, the Agency shall compensate the Provider in the amount set forth in Appendix 1. Payment terms may be amended in writing from time to time by signed mutuai agreement of the Parties, or supplemented with subsequent estimates for services to be rendered by the Provider and agreed to in writing and signed by the Parties, and which collectively are incorporated herein by reference. Payments to the Provider shall be made no later than thirty (30) days from the receipt of an invoice for services. 5. Provider Representations. The Parties understand that the Provider and Provider Employees will exercise independentjudgment and discretion in providing the services under this 6. Agreement. The Provider represents that the Provider and Provider Employees, as well as of?cials and/or agents of the Provider, have the quali?cations and ability to perform the services for which the Provider is contracting. The Provider represents that the Provider and Provider Employees, as well as of?cials an d/ or agents of the Provider, possess all necessary certi?cations, licenses, and! or registrations to perform the services and have performed the offered services for others in the past. Ownership ol?Data/Information. The Provider acknowledges that the Agency owns any data, documents, materials, and information provided to it by the Agency and the data and other information obtained andlor created by the Provider in connection with the Provider?s services pursuant to this Agreement regarding the Agency and/or any student(s) enrolled in the BoardIDistrict/Agency?s schools. All data, documents, materials, andintbimation provided to the Provider by the Agency and/or obtained andfor created by the Provider in connection with the Provider?s services pursuant to this Agreement shall be returned to the Agency upon the termination of this Agreement. The provisions of this Paragraph shall survive the termination or expiration of this Agreement. Background and Employment History Checks. For each Provider Employee who performs services for the Agency involving direct client contact, the Provider shall ensure compliance with the following background and employment history checks: 3. The Provider shall perform, and the Provider Employee shall submit to, employment history checks in accordance with Section 10-222c of the Connecticut General Statutes, as amended by Public Acts 16?67 and 17-68. h. The Provider shail perform, and the Provider Employee shall submit to, a records check of information maintained on the Abuse and Neglect Registry of the Connecticut Department of Children and Families (the ?Registry?) or, for any Provider Employee whose current or most recent employment occurred out of state, the out?of~state equivalent of the Registry. The Provider shall request information from the Registry or its out-of?state equivalent and in any case no later than thirty (30) calendar days from the date the Provider Employee begins performing services for the Agency pursuant to this Agreement. If the Provider receives any information from the Registry or its out~of?statc equivalent indicating that a Provider Employee assigned to perform services in accordance with this Agreement may have a record of abuse or neglect, the Provider shall immediately forward such information to the BoardlDistrict/Agency. c. The Provider shall perform, and the Provider Employee shall submit to, state and national criminal records checks in accordance with Sections 10?212 (where applicable), 10?22161, and 29~17a of the Connecticut General Statutes. Each Provider Employee shall submit to such state and national criminal record checks Within thirty (30) calendar days from the date such Provider Employee begins performing services for the Agency pursuant to this Agreement. if the Provider receives any information indicating that a Provider Employee assigned to perform services in accordance with this Agreement may have a criminal record, the Provider shall immediately forward such information to the Boardeistrict/Agency. d. The Provider shall crossreference the Connecticut Department of Public Safety?s sexual offender registry, or, for any Provider Employee whose current or most recent employment occurred out of state, the out-of-state equivalent of the Connecticut 8.7 P4 8. 30. 12. Department of Public Safety?s sexual offender registry, to determine Whether the Provider Employee is registered as a sexual o?fender. The Provider shall comply with the provisions of this Paragraph 7(d) before any Provider Employee begins performing services for the Agency pursuant to this Agreement. If the Provider receives any information indicating that a Provider Employee assigned to perform services in accordance with this Agreement may be registered as a sexual offender, the Provider shall immediately forward such information to the Boardeistrict/Agency. Stu dent Con?dentiality. To the extent that-Provider or a Providereiimployee will have access to personally identi?able student information, including but not limited to student records, while performing services pursuant to this Agreement, the Provider and Provider Employees, as well as of?cials and/or agents of the Provider, who have involvement with or are performing services for the Agency pursuant to this Agreement shall comply with the provisions of the Family Educational Rights and Privacy Act (FERPA). Consistent with FERPA, the Provider and Provider Employees, as well as Of?cials and/01? agents of the Provider, who have involvement with or are performing services for the Agency pursuant to this Agreement and who have a legitimate educational interest in student records shall be?eonsidered as ?school of?cials" pursuant to 34 CF 99.3101). For the purposes of this Agreement and the speci?c Emotions conducted pursuant to this Agreement, FERPA includes any amendments or other relevant provisions of federal law, as well as all requirements 01?34 CFR Part 99 and 20 U.S.C. 1232g; as set forth in Appendix 2. b. To the extent that Provider or a Provider Employee quali?es as a contractor, as such term is de?ned in Conn. Gen. Stat. 10?234aa, which concerns study data privacy, the Parties agree that they will execute and comply with a Student Data Privacy Rider, as required under Connecticut?s student data privacy laws, Conn. Gen. Stat. 10?23433 et seq; as set forth in Appendix 3 (if appiicable). Non?Discrimination. Each Party attests that it does not discriminate on the basis of race, color, religion, age, sex, marital stems, sexual orientation, national origin, ancestry, disability (including pregnancy), veteran status, genetic information, or gender identity or expression. Indemni?cation. Each Party agrees to indemnify and hold the other, including its directors, officers, agents and employees, harmless from all claims, suits, judgments and demands arising from the indernnifyiug party?s negligent and/or intentional acts and omissions in the performance of the duties prescribed by this Agreement. Each Party shall give the other immediate mitten notice of any ciaim, suitor demand Which may be subject to this provision. The provisions of this Paragraph shall survive the tenuinaticn or expiration of this Agreement. . Compliance. The Parties shall, at each Party?s sole cost and expense, comply with all federal, state, town, and municipal statutes, ordinances, and regulations applicable to the performance of the services set forth in this Agreement and Appendix 1 hereto. Governing Law/Forum. This Agreement shall be governed and construed in accordance with the laws of the State of Comtectieut, and the Parties consent to the exclusive jurisdiction of the appropriate state or federal court in Connecticut. 8.7 P5 .LL-vi?w 8.7 P6 13. Termination. Either Party may terminate this Agreement at my time by providing thirty (30) days? written notice to the other Party. Termination of this Agreement by the Agency pursuant to this Paragraph sh all not reduce or extinguish the District?s obligation to pay the full fee(s) due under this Agreement and Appendix I to BASTCONN. 14. Entire Agreement. This Agreement and any appendices, exhibits, and/ or attachments hereto set forth the entire understanding between the Parties with respect to all matters referred to in this Agreement, and the provisions of this Agreement may not be changed or modi?ed except by an instrument in writing signed by both Parties. 15. Severability. If any provision of this Agreement is found to be invalid or illegal by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect, and the parties agree to substitute for the invalid provision another which most closely effectuates the legal and economic intent of the invalid provision within the bounds of the law. 16. Modi?cation. Any modi?cation ofthis Agreement will be effective only if it is in writing signed by the Parties. 17. Notices. Whenever notice is given or required to be given by either of the Paitics hereto to the other, it shall be in writing and addressed to Provider or to EASTC CNN, as the case may be, at the address or addresses, facsimile number or email address set forth below or such other addresses as the parties may designate in a notice similarly sent. Notices to Private Provider and the Agency shall be delivered as follows: If to EAST CONN: EASTCONN 1320 Main Street, Tyler Square, Willimantic, CT 06226 Attention: Cyndi Welis, Youth Coordinator, Admit and Community Programs IN WITNESS WHEREOF, the undersigned have executed this Agreement on the day and year written below. 1 New London Youth Affairs: Br: Authorized Signature Print Name its: Jul): 1, 2020 Title Date 3? EASTCONN: By: 41?s [m Signatzo'e a (3st S. Male Its: July 1, 3020 Executive Director Dare ea as Where Learning Games to Lite 8.7 P7 APPENDIX 1 CONTRACT FOR SERVICES between EASTCONN and New London Youth Affairs This represents a contract between EASTCONN and the above identi?ed party for: Youth Employment Programs: Department of Children and Families State Department of Labor Juvenile Justice Foundations CARES In School Youth WIOA Out of School Youth ($5,000) With Eastern Connecticut Workforce Investment Board July 1, 2020 - June 30, 2021 Total Amount: $108,519 BASTCONN will: 0 9 0 I Serve as the contact for the EWIB Serve as the ?scal agent Provide project oversight Collect data regarding program benchmarks Monitor goals and objectives Provide training/facilitated group meetings Facilitate best practices Facilitate monitoring conducted by the EWEB and DOL Pay youth participant wages and associated fringes and youth measuroable skill gain stipends. New London Youth Affairs will: 0 I I Serve as a subcontractor Implement program as requested in the RFP and outlined in the Grant Proposal . Submit ?nancial and programmatic reports Attend training/facilitated group meetings Provide a certi?ed Aduit Education Instructor and support staff Provide of?ce and classroom space for the program Attend meetings as requested by the Participate collaboratively in monitorings conducted by the EWEB and DOL Implement best practices Payable: Upon receipt of invoice. Jul}: 1, 2020 Agency Auth 'ized Signature Date July 1, 2020 Date 8.7 P8 Please return this form via email (to Cyndi Wells cwells@eastconn.org) and a hard copy in mail to: Jessica JordanHGuilbcault, EASTCONN, 376 Hartford Turnpike, Hampton, CT 06247 APPENDIX 2 CONFIDENTIALITY RIDER New London Adult Education (herein referred to Board/DistrictXAgency) and (Herein referred to as EASTCONN) Whereas EAST CONN and the AGENCY entered into a Service Contract on July I, 2020 whereby EASTCONN agreed to provide certain direct or indirect services to students under the jurisdiction of the and Whereas, EAST CONN and the by this RIDER, add the following provisions to the July I, 2020 Service Contract to more particularly address the issue of con?dentiality of education records: Con?dentialitv of Education Records 1. New London Youth Affairs understands that, through the Service Contract, EAST CONN may have access to, and create, education records that contain personally identi?able information, as those terms are de?ned under the Family Educational Rights and Privacy Act, 20 U.S.C. 1232g et seq. (hereina??er EASTCONN further understands that, as a public school in receipt of federal funding, the AGENCY and its employees and agents must, pursuant to FERPA, maintain the con?dentiality of each education records. 2. New London Youth Affairs and the AGENCY agree that New London Youth Affairs is acting as an agent of the AGENCY in ful?lling its obligations to the AGENCY under the Service Contract. Specifically, by fulfilling its obligations, New London Adult Educaiton is performing a function that would otherwise be performed by a school of?cial, is under the direct control of the AGENCY with respect to the use and maintenance of education records, and is subject to the requirements and the policies and regulations with regard to education records. 3. New London Youth Affairs understands that all education records accessed andfor created by the Provider through the Service Centract are the property of the AGENCY and agrees to permit the AGENCY full access to all education records in the possession of the Provider. in accordance with applicable law, PARTIES: a. May not disclose the education records or any personally identi?able information Within such records in any manner to other party, other than the H??HuM?manm-?m 8.7 P9 without the prior written consent of the student?s parent or the student, if the student is over the age of 18; and b. May use the information only for the purpose for which the disclosure of the education record was made. New London Youth Affairs understands that it. must contact the Superintendent of Schools of the AGENCY in writing immediately if there has been an unauthorized disclosure of educatiOn records or the personally identi?able information contained therein, or if Parties believe that such a disclosure must occur. Under no circumstances may New London Youth Affairs disclose education records or the personally identi?able infomaticn contained therein to a party other than the parent, or student over the age of 18 withoot the express Written permission of the Superintendent of Schools of the New London Youth Affairs agrees to cooperate with the AGENCY in any investigation into any suspected unauthorised disclosureof education records or the personally identi?able information contained therein. EASTCONN: New London Youth Affairs: Authorized Signature: By: Gary 8? M313 By: Ellen Kleckner Title: Executlve Director Title: Coordinator of Youth Services Signature: ?lm/?ags, Signature: w] W?we Date: kiwi/{202V Date: July 1, 2020 It is the policy {hm-1701981190?! shall be excluded ?-om parlimporion in, denied the bene?ts of: or otherwise be discriminated against under any program, including employment, became ofrace, color, religious Creed, gender, age, national origin, or disability 376 Hartford Turnpike. l?lampton. CT 95247 BED-4550767 Fax: 863 8.8 P1 ORDINANCE 09-08-20-03 AN ORDINANCE MAKING ADDITIONAL FY 2021 APPROPRIATIONS Be It Ordained by the Council ofthe City ofNew London: Section I: That the following Office of Youth Affairs Fund (2845) Appropriations are hereby made from a the CARES Health Grant from EASTCONN for the Summer Youth Employment Program: Estimated Revenue: 2545030348400 Private Donations Contributions 23,426 Appropriations: 2545030351512 Occasional Payroll 7,900 25450303252200 FICA 71 2545030365990 Other Purchased Services 14,815 23,426 PROJECT YHLZI Date Approved by City Council: Effective Date: SIGNED: President of City Council Efrain Dominguez Date: Countersigned: Posted By: City Clerk Jonathan Ayala David McBride, Director of Finance 8.8 P2 Ill. Union Street. New Lt?mrlon.? CT 06320 (860) 4424994 (860) 4470459 (Family Center/WI Tales) (860) 44241497 (860) 443-1795 (Fax) are; nlya?ci.new?iondon.ct.us newwnewlondonyeuthaf?nir'serg new london youth affairs Date: 8/28/20 To: Ann Sylvia, Project and Accounting Manager From: Ellen Kleeloier, Coordinator of Youth Grants and Services Re: Appropriate Funds Please appropriate $23,426 CARES Health grant from EASTCONN to the New Lendon Youth Affairs for the Summer Youth Employment Program. Please appropriate to Org 25450303, Project YI-IL21, as follows: 33 7,900 to object 51512 711 to object 52200 $14,815to object 55990 The aWarcl letter is attached. Thank you. positive opportrmitieafar youth Early Childhood Family Center 9 Teen Employment 3 Teens in Action 9 COOL mama?s Tales Book Bank Parent Leadership Training a Juvenile Review Board 9 Prevention Coalition 8.8 P3 Who?re, Learning Crimes in Lilo AGIEEMENT This Services Agreement (the "Agreement?) is made and entered into by and between New London Youth Affairs (the ?Provider?) and EASTCONN (hereinafter, the "Agency?). Provider and the Agency vvili herein be referred to individually as a ?Party,? and collectively as the ?Parties.? WHEREAS, Provider has experience and/or expertise providing the services setforth in Appendix 1 to this'Agreement; WHEREAS, the Agency wishes for Provider to provide such services to it, or on its behalf, as appropriate; WHEREAS, the Parties desire to provide or receive, as appropriate, the services set forth in Appendix 1 during the term of this Agreement, according to the terms set forth herein; and NOW THEREFORE, in consideration of the foregoing and of the mutual promises and covenants set forth in this Agreement, the Parties hereby agree as foilows: 1. Term. The term of this-Agreement shall commence as of the Effective Date July 1, 2020 and, unless terminated earlier pursuant to Paragraph 13 or otherwise, it shail continue in effect until through June 30, 2021 (the ?Tonn?). Upon written consent of each of the Parties, this Agreement may be renewed in writing by mutual consent of the Parties for an additional term. 2. Relationship of the Parties. Subject to the terms and conditions of this Agreement, the Agency hereby engages the Provider as an independent contractor to perform the services set forth in this Agreement, and the Provider hereby accepts such engagement. It is the express intention of the Parties that this Agreement does not create the relationship of an employee/employer, agent, joint venture, or partner between the Parties or between the Agency and any employee of the Provider performing services under this Agreement (?Provider Employee?). 3. Services. The Provider shall furnish to the Agency the services outlined in Appendix 1, which services shall he delivered lay-quali?ed professionals. The services set forth in Appendix 1 may be revised or amended in writing from time to time by mutual consent of the Parties, with any such written, mutually agreeable revision or amendment to Appendix 1 incorporated herein by reference. 4. Compensation for Services. In consideration of the Provider?s provision of the services set forth in this agreement and Appendix 1, the Agency shall compensate the Provider in the amount set forth in Appendix 1. Payment terms may be amended in writing from time to time by signed mutual agreement of the Parties, or supplemented with subsequent estimates for services to be rendered by the Provider and agreed to in writing and signed by the Parties, and which collectively are incorporated herein by reference. Payments to the Provider shalt be made no later than thirty (30) days from the Board/DistrictlAgency?s receipt of an invoice for services. 5. Provider Representations. The Parties understand that the Provider and Provider Employees exercise independentjudgment and discretion in providing the services under this 6. Agreement. The Provider represents that the Provider and Provider Employees, as well as of?cials and! or agents of the Provider, have the qualifications and ability to perform the services for which the Provider is contracting. The Provider represents that the Provider and Provider Employees, as well as of?cials and/or agents of the Provider, possess all necessary certi?cations, licenses, and/or registrations to perform the services and have performed the offered services for others in the past. Ownership oi?Data/Int?ormation. The Provider acknowledges that the Agency owns any data, documents, materials, and information provided to it by the Agency and the data and other information obtained and/or created by the Provider in connection with the Provider?s services pursuant to this Agreement regarding the Agency andfor any student(s) enrolled in the Board/District/Agency?s schools. All data, documents, materials, andinfonnation provided to the Provider by the Agency andfor obtained andfor created by the Provider in connection with the Provider?s services pursuant to this Agreement shall be returned to the Agency upon the termination of this Agreement. The provisions of this Paragraph shall survive the termination or expiration of this Agreement. Background and Employment History Checks. For each Provider Employee who performs services for the Agency involving direct client contact, the Provider shall ensure compliance with the following background and employment history checks: a. The Provider shall perform, and the Provider Employee shall submit to, employment history checks in accordance with Section 10?222c of the Connecticut General Statutes, as amended by Public Acts 1667 and l7~63. b. The Provider shall perform, and the Provider Employee shall submit to, a records check of information maintained on the Abuse and Neglect Registry of the Connecticut Department of Children and Families (the ?Registry?) or, for any Provider Employee whose current or most recent employment occurred out of state, the out~0fnstate equivalent of the Registry. The Provider shall request inibrmation from the Registry or its out-oilstate equivalent and in any case no later than thirty (30) calendar days from the date the Provider Employee begins performing services for the Agency pursuant to this Agreement. If the Provider receives any information from the Registry or its out?of?state equivalent indicating that a Provider Employee assigned to perform services in accordance with this Agreement may have a record of abuse or neglect, the Provider shall immediately forward such information to the Board/District/Agency. c. The Provider shall perform, and the Provider Employee shall submit to, state and national criminal records checks in accordance with Sections 10?212 (where applicable), iO-ZZld, and 29~l7a of the Connecticut General Statutes. Each Provider Employee shall submit to such state and national criminal record checks within thirty (30) calendar days from the date such Provider Employee begins performing services for the Agency pinsuant to this Agreement. If the Provider receives any information indicating that a Provider Employee assigned to perform services in accordance with this Agreement may have a criminal record, the Provider shall immediately forward such information to the Board/District/Agency. d. The Provider shall crossu'eference the Connecticut Department of Public Safety?s sexual offender registry, or, for any Provider Employee whose cim'ent or most recent employment occurred out of state, the out?of?state equivalent of the Connecticut 8.8 P4 8. 10. ll. 12. Department of Public Safety?s sexual offender registry, to determine whether the Provider Employee is registered as a sexual offender. The Provider shall comply with the provisions of this Paragraph 7(d) before any Provider Employee begins performing services for the Agency pursuant to this Agreement. If the Provider receives any intbl?mation indicating that a Provider Employee assigned to perfume services in accordance with this Agreement may be registered as a sexual offender, the Provider shall immediately forward such information to the Board/Districthgency. Student Con?dentialitv. To the extent that-Provider or a ProvidersErnployee will have access to personally identi?able student information, including but not limited to student records, while performing services pursuant to this Agreement, the Provider and Provider Employees, as Well as officials andfor agents of the Provider, who have involvement with or are performing services for the Agency pursuant to this Agreement shall comply with the provisions of the Family Educational Rights and Privacy Act (F ERPA). Consistent with FERPA, the Provider and Provider Employees, as well as of?cials and/or agents of the Provider, who have involvement with or are performing services for the Agency pursuant to this Agreement and who have a legitimate educational interest in student records shall beconsidered as ?school of?cials" pursuant to 34 CFR 99.3 For the purposes of this Agreement and the speci?c functions conducted pursuant to this Agreement, FERPA includes any amendments or other relevant provisions of federal law, as well as all requirements of 34 CFR Part 99 and 20 U.S.C. 1232g; as set forth in Appendix 2. b. To the extent that Provider or 3. Provider Employee quali?es as a contractor, as such tennis de?ned in Conn. Gen. Stat. 10?234aa, which concerns study data privacy, the Parties agree that they will execute and comply with a Student Data Privacy Rider, as required under Connecticut?s student data privacy laws, Conn. Gen. Stat. 10~234aa et seq; as set forth in Appendix 3 (if applicable). Non?Discrimination. Each Party attests that it does not discriminate on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, ancestry, disability (including pregnancy), veteran status, genetic information, or gender identity or expression. Indemni?cation. Each Party agrees to indemnify and hold the other, including its directors, officers, agents and employees, harmless from all claims, suits, judgments and demands arising from the indermrifyiug party?s negligent and/or intentional acts and omissions in the performance of the duties prescribed by this Agreement. Each Party shall give the other immediate written notice of any claim, suit or demand which may be subject to this provision. he provisions of this Paragraph shall survive the termination or expiration of this Agreement. Compliance. The Parties shall, at each Party?s sole cost and expense, comply with all federal, state, town, and municipal statutes, ordinances, and regulations applicable to the perfonnance of the services set forth in this Agreement and Appendix 1 hereto. Governing Law/Forum. This Agreement shall be governed and construed in accordance with the laws of the State of Comiecticut, and the Parties consent to the exclusive jurisdiction of the appropriate state or federal court in Connecticut. 8.8 P5 5 8.8 P6 13. Termination. Either Party may terminate this Agreement at any time by providing thirty (39) days? written notice to the other Party. Termination of this Agreement by the Agency pursuant to this Paragraph shall not reduce or extinguish the District?s obligation to pay the full fee(s) due under this Agreement and Appendix 1 to BASTCONN. 14. Entire Agreement. This Agreement and any appendices, exhibits, andf or hereto set forth the entire understanding between the Parties with respect to all matters referred to in. this Agreement, and the provisions of this Agreement may not be changed or modi?ed encept by an instrument in writing signed by both Parties. 15. If any provision of this Agreement is found to be hrvalid or illegal by a court of competent jurisdiction, the remaining provisions shalt remain in full force and effect, and the parties agree to substitute for the invalid provision another which most closely effectuates the legal and economic intent of the invalid provision within the bounds of the law. 16. Modification. Any modification of this Agreement wili be effective only if it is in writing signed by the Parties. 17. Notices. Whenever notice is given or required to be given by either of the Panties hereto to the other, it shall be in writing and addressed. to Provider or to EASTC ONN, as the case may be, at the address or addresses, facsimile number or email address set forth below or such other addresses as the parties may designate in a notice similarly sent. Notices to Private Provider and the Agency shall be delivered as follows: If to EAST CONN: BASTCONN 1320 Main Street, Tyler Square, Willitnantic, CT 06226 Attention: Cyndi Wells, Youth Coordinator, Adult and Comm1.1nity Programs IN WITNESS WHEREOF, the undersigned have executed this Agreement on the day and year written below. New London Youth Affairs: By: Authorized Signature PI'J'm?Name Its: July I, 2020 Title Date EASTCONN: By: - Mm Signaturev Gary S. Mala Its: July: 1, 2020 Executive Director Dare Where Learning Comesin Life 8.8 P7 APPENDIX 1 CONTRACT FOR SERVICES between EASTCONN and New London Youth Affairs This represents a contract and the above identi?ed party for: Youth Employment Programs: Department of Children and Families State Department of Labor Juvenile Justice Foundations CARES In School Youth WIOA Out of School Youth ($5,000) With Eastern Connecticut Workforce Investment Board July 1, 2020 June 30, 2021 Total Amount: $108,519 EASTCONN willServe as the contact for the EWLB Serve as the ?scal agent Provide project oversight Collect data regarding program benchmarks Monitor goals and objectives Provide training/facilitated group meetings Facilitate best practices Facilitate monitoring conducted by the EWIB and DOL Pay youth participant wages and associated fringes and youth measureable skill gain stipends. New London Youth Affairs will: I 0 I Serve as a subcontractor Implement program as requested in the RFP and outlined in the GTant Proposal . Submit ?nancial and programmatic reports Attend training/facilitated group meetings Provide a certi?ed Adult Education Instructor and suppon? staff Provide of?ce and classroom Space for the progi?am Attend meetings as requested by the EWIB Participate collaboratively in monitorings conducted by the EWIB and DOL Implement best practices Payable: Upon receipt of invoice. Jul}: 1, 2020 Agency Auth ized Signature Date f: Mag? 1 July: 1, 2020 Gary Spdala Date EAST xecutive Director 8.8 P8 Please return this form Via e?mail (to Cyndi Wells and a hard copy in mail to: Jessica JordanHGnilbeault, EASTCONN, 376 Hartford Tumpike, Hampton, CT 06247 APPENDIX 2 II) ENTIALITY RIDER New London Adult Education (herein referred to Boardeistrict/Agency) and EASTCONN (Herein referred to as EASTCONN) Whereas EASTCONN and the AGENCY entered into a Service Contract on July 1, 2020 whereby EASTCONN agreed to provide certain direct or indirect services to students under thejurisdiction of the and Whereas, and the GENCY, by this RIDER, add the following provisions to the July I, 2020 Service Contract to more particularly address the issue of con?dentiality of education records: Con?dentiality of Education Records 1. New London Youth Affairs understands that, through the Service Contract, EASTCONN may have access to, and create, education records that contain personally identi?able information, as those terms are de?ned under the Family Educational Rights and Privacy Act, 20 U.S.C. 123 2g 21? seq. (hereilia?er EASTCONN further understands that, as a public school in receipt of federal funding, the AGENCY and its employees and agents must, pursuant to FERPA, maintain the con?dentiality of such education records. 2. New London Youth Affairs and the AGENCY agree that New London Youth Affairs is acting as an agent of the AGENCY in ful?lling its obligations to the AGENCY under the Service Contract. Specifically, by ful?lling its obligations, New London Adult Educaiton is performing a function that would otherwise be performed by a school of?cial, is under the direct control of the AGENCY with respect to the use and maintenance of education records, and is subject to the requirements of FERPA and the policies and regulations with regard to education records. 3. New London Youth Affairs understands that all education records accessed andfor created by the Provider through the Service Contract are the property of the AGENCY and agrees to permit the AGENCY full access to all education records in the possession of the Provider. In accordance with applicable law, PARTIES: a. May not disclose the education records or any personally identi?able infomation Within such records in any manner to other party, other than the 8.8 P9 without the prior written consent of the student?s parent or the student, ifthe student is over the age of 18; and b. May use the information only for the purpose for which the disclosure of the education recCIId was made. New London Youth Affairs understands that it. must Contact the Superintendent of Schools of the AGENCY in writing immediately if there has been an unauthorized disclosure of educatiOn records or the personally identi?able information centained therein, or if Parties believe that such a disclosure must occur. 5 . Under no circumstances may New London Youth Affairs disclose education records or the personally identi?able infonnation contained therein to a party other than the parent, or student over the age of 18 without'the express written permission of the Superintendent of Schools of the 6. New London Youth Affairs agrees to cooperate with the AGENCY in any investigation into any sosPected unauthorized disclosureof eduCation records or the personally identi?able information contained therein. EASTCONN: New London Youth Affairs: Authorized Signature: BY: Gary M313 By: Ellen Kleckner Title: Executive Dilector Title: Coordinetor of Youth Services 8' at us: 8' nature: if I i Mam Ma?a 19? KJMKIAM Date: July Many Date: July 1, 2020 It is the poh'cy that uo?person shall be excluded ?'om in, denied the bene?ts of? or otherwise be discriminated against under any program, including employment, because of race, color, religious Creed, gender, age, national" origin, or disobitify 376 Hartford Turnpike, Hampton. CT 0524? 860?455-0707 Fax: 86o 8.9 P1 ORDINANCE 09-08-20-04 AN ORDINANCE MAKING ADDITIONAL FY 2021 APPROPRIATIONS Be It Ordained by the Councii of the City of New London: Section 1: That the following Of?ce of Youth Affairs Fund (2845) Appropriations are hereby made from Juvenile Justice Grant from EASTCONN for the Summer Youth Employment Program: Estimated Revenue: 25450303r?43400 Private Donations Contributions 1,363 Appropriations: 254503036 5 I 2 Occasional Payroli 1,250 25450303252200 FICA 13 L363 Date Approved by City Council: Effective Date: SIGNED: President of City Council Efrain Dominguez Date: Countersigncd: Posted By: City Clerk Jonathan Ayala . David McBride, Director of Finance 8.9 P2 111 Union Street New Londom (1'1?116320 (860) 442-4994 (860] 4410459 (Family Center/W Tales) (360) 442?1497 (860) 443-1795 (Fax) 3&7 Date: 83/28/20 To: A1311 Sylvia, Project and Manager r0111: E11611 Kleckner, Coordinator of Youth Grants and Services Re: Appropriate Funds Please appropriate $1,363 Juvenile Justice grant from EASTCONN to the New Londm Youth Affairs for the Summer Youth Employment Program. Please appropriate to Org 25450303, Project YJJ2I, as follows: $1,250 to Object 51512 113 to object 52200 The award letter is attached. Thank you. positive opporum?iwfor gout]: Early Childhood Family Center a Teen Employment 9 il?eens in Action 3 COOL EWhaleWs Tales Book B3111: Parent Leadership ?1?1?a1'1?'11g 9 Juvenile Review Board 9 SADD9 Prevention Coalition SERVICES AGREEMENT omes [o Llfe This Services Agreement (the ?Agreement?) is made and entered into by and between New London Youth Affairs (the ?Provider") and EASTCONN (hereinafter, the ?Agency?). Provider and the Agency will herein be referred to individually as a ?Party," and collectively as the ?Parties WEREAS, Provider has experience and/or expertise providing the services set forth in Appendix 1 to this?Agreement; the Agency wishes for Provider to provide such services to it, or on its behalf, as appropriate; - - WHEREAS, the Parties desire to provide or receive, as appropriate, the services set forth in Appendix 1 during the term of this Agreement, according to the terms set forth herein; and NOW in consideration of the foregoing and ofthe mutual promises and covenants set forth in this Agreement, the Parties hereby agree as follows: 1. Term. The term of this?Agreement shall commence as of the Effective Date July 1, 2020 and, unless terminated earlier pursuant to Paragraph 13 or otherwise, it shall continue in effect until through June 30, 2021 (the Upon written consent of each of the Parties, this Agreement may be renewed in writing by mutual consent of the Parties for an additional term. 2. Relationship of the Parties. Subject to the terms and conditions of this Agreement, the Agency hereby engages the Provider as an independent contractor to perform the services set forth in this Agreement, and the Provider hereby accepts such engagement. It is the express intention of the Parties that this Agreement does not create the relationship of an employee/employer, agent, joint venture, or partner between the Parties or between the Agency and any employee of the Provider performing services under this Agreement (?Provider Employee?). 3. Services. The Provider shall furnish to the Agency the services outlined in Appendix 1, which services shall he delivered byvquali?ed professionals. The services set forth in Appendix 1 may be revised or amended in writing from time to time by mutual consent of the Parties, with any such written, mutually agreeable revision or amendment to Appendix 1 incorporated herein by reference. 4. Corrinensotion for Services. In consideration of the Provider?s provision of the services set forth in this agreement and Appendix 1, the Agency shall compensate the Provider in the amount set forth in Appendix 1. Payment terms may be amended in writing from time to time by signed mutual agreement of the Parties, or supplemented with subsequent estimates for services to be rendered by the Provider and agreed to in writing and signed by the Parties, and which collectively are incorporated herein by reference. Payments to the Provider shall be made no later than thirty (30) days from the Board?District/Agency?s receipt of an invoice for services, 5. Provider Representations. The Parties understand that the Provider and Provider Employees will exercise independentjudgrnent and discretion in providing the services under this 6. Agreement. The Provider represents that the Provider and Provider Employees, as well as of?cials and! or agents of the Provider, have the quali?cations and ability to perform the services for which the Provider is contracting. The Provider represents that. the Provider and Provider 8.9 P3 Employees, as well as of?cials an d/or agents of the Provider, possess all necessary certi?cations, licenses, and} or registrations to perform the services and have performed the offered services for others in the past. Ownership of Data/Information. The Provider acknowledges that the Agency owns any data, documents, materials, and information provided to it by the Agency and the data and other information obtained andfor created by the Provider in connection with the Provider?s services pursuant to this Agreement regarding the Agency and/or any student(s) enrolled in the Board/District/Ageucy?s schools. All data, documents, materials, andinfonnation provided to the Provider by the Agency and/or obtained and/or created by the Provider in connection with the Provider?s services pursuant to this Agreement shall be rettuned to the Agency upon the termination of this Agreement. The provisions of this Paragraph shall survive the termination or expiration of this Agreement. Background and Employment History Checks. For each Provider Employee who performs services for the Agency involving direct client contact, the Provider shall ensure compliance with the following background and employment history checks: a. The Provider shall perform, and the Provider Employee shall submit to, employment history checks in accordance with Section 10-222c of the Connecticut General Statutes, as amended by Public Acts 16~67 and 17?68. h. The Provider shall perform, and the Provider Employee shall submit to, a records check of information maintained on the Abuse and Neglect Regishy of the Connecticut Department of Children and Families (the ?Regist1y") or, for any Provider Employee whose current or most recent employment occurred out of state, the out?of-state equivalent of the Registry. The Provider shall request information from the Registry or its out-cf?state equivalent and in any case no later than thirty (30) calendar days from the date the Provider Employee begins perfonning services for the Agency pursuant to this Agreement. If the Provider receives any information from the Registry or its cocci?state equivalent indicating that a Provider Employee assigned to perform services in accordance with this Agreement may have a record of abuse or neglect, the Provider shall immediately forward such information to the Board/District/Agency. c. The Provider shall perform, and the Provider Employee shall submit to, state and national criminal records checks in accordance with Sections 10-212 (where applicable), 10?221d, and 29?17a of the Connecticut General Statutes. Each Provider Employee shall submit to such state and national criminal record checks within thirty (30) calendar days item the date such Provider Employee begins performing services for the Agency pursuant to this Agreement. If the Provider receives any information indicating that a Provider Employee assigned to perform services in accordance with this Agreement may have a criminal record, the Provider shall forward such information to the Board?District/Agency. d. The Provider shall the Connecticut Department of Public Safety?s sexual offender registry, or, for any Provider Employee whose current or most recent employment occurred out of state, the out-of-state equivalent of the Connecticut 8.9 P4 8. 9. 10. ll. 12. Department of Public Safety?s sexual offender registry, to determine whether the Provider Employee is registered as a sexual offender. The Provider shall comply with the provisions of this Paragraph 7(d) before any Provider Employee begins perfonning services for the Agency pursuant to this Agreement. If the Provider receives any information indicating that a Provider Employee assigned to perform services in accordance with this Agreement may be registered as a sexual offender, the Provider shall inmlediately forward such. information to the Board/Districtt?Agency. Student Con?dentiality. ii.? To the extent that-~Provider or a ProvideeErnployee will have access to personally identi?able student information, including but not limited to student records, while performing sewiccs pursuant to this Agreement, the Provider and Provider Employees, as well as of?cials audi'or agents of the Provider, who have involvement with or are performing services for the Agency pursuant to this Agreement shall comply with the provisions of the Family Educational Rights and Privacy Act (F ERPA). Consistent with FBRPA, the Provider and Provider Employees, as well as of?cials andfor agents of the Provider, who have involvement with or are performing services for the Agency pursuant to this Agreement and who have a legitimate educational interest in student records shall beconsidered as ?school of?cials? pursuant to 34 99.3101). For the purposes of this Agreement and the speci?c functions conducted pursuant to this Agreement, FERPA includes any amendments or other relevant provisions of federal law, as well as all requirements of 34 CFR Part 99 and 20 U.S.C. 1232g; as set forth in Appendix 2. b. To the extent that Provider or 8. Provider Employee quali?es as a contractor, as such term is de?ned in Conn. Gen. Stat. 10?23433, which concerns study data privacy, the Parties agree that they will execute and comply with a Student Data Privacy Rider, as required under Connecticut?s student data privacy laws, Conn. Gen. Stat. 10a234aa et seq; as set forth in Appendix 3 (if applicable). Non-Discrimination. Each Party attests that it does not discriminate on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, ancestry, disability (including pregnancy), veteran status, genetic information, or gender identity or expression. Indemni?cation. Each Party agrees to indemnify and hold the other, including its directors, of?cers, agents and employees, harmless from all claims, suits, judgments and demands arising from the indenmifying party's negligent and/or intentional acts and omissions in the performance of the duties prescribed by this Agreement. Each Party shall give the other immediate written notice of any claim, suitor demand which may be subject to this provision. The provisions of this Paragraph shall survive the tennination or expiration of this Agreement. Compliance. The Parties shall, at each Party?s sole cost and expense, comply with all federal, state, town, and municipal statutes, ordinances, and regulations applicable to the performance of the services set forth in this Agreement and Appendix 1 hereto. Governing Law/Forum. This Agreement shall be governed and construed in accordance with the laws of the State of Connecticut, and the Parties consent to the exclusive jurisdiction of the appropriate state or federal court in Connecticut. 8.9 P5 8.9 P6 13. Termination. Either Party may terminate this Agreement at any time by providing thirty (30) days? written notice to the other Party. Termination of this Agreement by the Agency pursuant to this Paragraph shall not reduce or extinguish the District?s obligation to pay the full fee(s) due under this Agreement and Appendix 1 to EASTCONN. l4. Entire Agreement. This Agreement and any appendices, exhibits, and! or attachments hereto set forth the entire understanding between the Parties with respect to all matters referred to in this Agreement, and the provisions of this Agreement may not be changed or modi?ed except by an instrument in writing signed by both Parties. 15. Severahility. If any provision of this Agreement is found to be invalid or illegal by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect, and the parties agree to Substitute for the invalid provisiOn another which most closely effectuates the legal and economic intent of the invalid provision within the bounds of the law. 16. Modification. Any modi?cation of this Agreement will be effective only ifit is in writing signed by the Parties 17. Notices. Whenever notice is given or required to be given by either of the Parties hereto to the other, it shail be in writing and addressed to Provider or to EASTCONN, as the case may be, at the address or addresses, faoshniie number or email address set forth below or such other addresses as the parties may designate in a notice similarly sent. Notices to Private Provider and the Agency shall be delivered as follows: If to EASTCONN: EASTCONN 1320 Main Street, Tyler Square, Wiilimantic, CT 06226 Attention: Cyndi Wells, Youth Coordinator, Adult and Community Programs WITNESS WHEREOF, the undersigned have executed this Agreement on the day and year written below. New London Youth Affairs: By: Authorized Signature PrintName its: July 1, 2020 Title Date EASTCONN: By: - eat/Ma, Signatw'eV Gary S. Mala Its: 1111}: 1, 2020 Executive Director Dare . . on Where Learning Cornea lo Lite 8.9 P7 APPENDIX 1 CONTRACT FOR SERVICES between EASTCONN and New London Youth Affairs This represents a contract and the above identi?ed party f01': Youth Employment Programs: Department of Children and Families State Department of Labor Juvenile Justice Foundations CARES In School Youth 8,179); WIOA Out of School Youth ($5,000) With Eastern Connecticut Workforce Investment Board July 1, 2020 lune 30, 20.21 Total Amount: $108,519 BASTCONN willServe as the contact for EWIB Serve as the ?scal agent Provide project oversight Collect data regarding program benchmarks Monitor goals and obj actives Provide training/facilitated group meetings Facilitate best practices Facilitatc monitoring conducted by the EWIB and DOL Pay youth participant wages and associated fringes and youth measurcablc skill gain stipends. New London Youth Affairs will: . 0? Serve as a subcontractor progtaln'as requested in the and outlined in the Grant Proposal - Submit ?nancial and programmatic reports Attend training/facilitated group mcctings Provide a certi?ed Adult Education Instructor and support staff Provide of?ce and classroom Space for the program Attend meetings as requestcd by the EW Participate collaboratively in monitorings conducted by the EWIB and DOL implement best practices Payable: Upon receipt of invoice. Jul}: 11 2020 Agency Auth izcd Signature 1 Date Jul 1 2020 Date EAST ONN xecutive Director 8.9 P8 Please return this form via email (to Cyndi Wells and a hard copy in mail to: Jessica JordanHGuilbeault, EASTCONN, 376 Hartford Turnpike, Hampton, CT 06247 APPENDIX 2 CONFIDENTIALITY RIDER New London Adult Education (herein referred to Boardmistrict/Agency) and (Herein referred to as EA Whereas EASTCONN and the AGENCY entered into a Service Contract on July .1, 2020 whereby EASTCONN agreed to provide certain direct or indirect services to students under the jurisdiction of the and Whereas, EASTCONN and the by this RIDER, add the following provisions to the July I, 2020 Service Contract to more particularly address the issue of confidentiality of education records: Confidentiality of Education Records 1. New London Youth Affairs understands that, through the Service Contract, EAST CONN may have access to, and create, education records that contain personally identi?able information, as those terms are de?ned under the Family Educational Rights and Privacy Act, 20 U.S.C. 123 2g of seq. (hereinafter EASTCONN further understands that, as a public school in receipt of federal funding, the AGENCY and its employees and agents must, pursuant to FERPA, maintain the con?dentiality of such education records. 2. New London Youth Affairs and the AGENCY agree that New London Youth Affairs is acting as an agent of the AGENCY in ful?lling its obligations to the AGENCY under the Service Contract. Speci?cally, by ful?lling its obligations, New London Adult Bducaiton is perlbiming a function that would otherwise be performed by a school official, is under the direct control of the AGENCY with respect to the use and maintenance of education records, and is subject to the requirements and the policies and regulations with regard to education records, 3. New London Youth Affairs understands that all education records accessed andfor created by the Provider through the Service Contract are the property of the AGENCY and agrees to permit the AGENCY full access to all education records in the possession of the Provider. in accordance with applicable law, PARTEES: a. May not disclose the education records or any personally identifiable information within such records in any manner to an}: other party, other than the w, - 8.9 P9 without the prior written consent of the student?s parent or the student, if the student is over the age of 18; and b. May use the information only for the purpose for which the disclosure of the education record was made. New London Youth Affairs understands that it. must contact the Superintendent of Schools of the AGENCY in writing immediately if there has been an unauthorized disclosure of education records or the personally identi?able information contained therein, or if Parties believe that such a disclosure must occur. 5. Under no circumstancds may New London Youth Affairs disclose education records or the personally identi?able information contained therein to a party other than the parent, or student over the age of 18 withoutthe express written permission of the Superintendent of Schools of the 6. New London Youth A?airs agrees to cooperate with the AGENCY in any investigation into any suspected unauthorized disclosureof education records or the personally identi?able information contained therein. EASTCONN: New London Youth Affairs: Authorized Signature: By: Gary 3- M3131 By: Ellen Kieckner Title: Executive Ditector Title: 09F din etl. or of Youth Services 3' -: tur ?ll/lad met we Date: July ?029/ Date: July 1, 2020 It is the policy that no person shall be excluded?'om participation in, denied. the bene?ts of or othemz?se be discriminated against under any program, including employment, becaz'we ofmce, color, religiouscreed, gender, age, national origin, or disability 376 Hartford Turnpike, Hampton. 860-455?0707 Fax: 860 8.10 P1 ORDINANCE 09-08-20-05 AN ORDINANCE MAKING ADDITIONAL FY 2021 APPROPRIATIONS Be It Ordained by the Councii of the City of New London: Section 1: That the following Of?ce of Youth Affairs und (2845) Appropriations are hereby made from WIOA Out of School Youth Grant from EASTCONN for the Summer Youth Employment Program: Estimated Revenue: 254503 03f48400 Private Donations Contributions 5,000 Appropriations: 2545030351512 Occasional Payroll 4,645 2545030352200 FICA 355 5,000 PROJECT YOSZI Date Approved by City Council: Effective Date: SIGNED: President of City Council Efrain Dominguez Date: Countersigned: Posted By: City Clerk Jonathan Ayala David McBride, Director of Finance 8.10 P2 I i 1 Union Street. New London. (21106320 (860) 442-4994 (860) 447-0459 (Family Center/W Tales) (860) 442?1497 (860) 443-1795 (Fax) Date: 8/28/20 To: Ann Sylvia, Project and Accounting Manager From: Ellen Kleokner, Coordinator of Youth Grants and Services Re: Appropriate Funds Please appropriate $5,000 WIOA Out of School Youth grant from EASTCONN to the New London Youth Affairs for the Summer Youth Employment Pregram. Please appropriate to Org 25450303, Project YOSZI, as follows: $4,645 to object 51512 355 to object 52200 The award letter is attached. Thank you. pastime opporlwtitieafm? gown Parent. Leadership Training 9 Juvenile Review Board 9 Pl'BVGl'ltiO? Coalition Where SERVICES AGREEMENT Learning Comes Lite This Services Agreement (the ?Agreement?) is made and entered into by and between New London Youth Affairs (the ?Provider"? and (hereinafter, the ?Agency?). Provider and the Agency will herein be referred to individually as a ?Party,? and coileetiveiy as the ?Parties 3? WREAS, Provider has experience and/or expertise providing the services setforth in Appendix 1 to this?Agreement; the Agency wishes for Provider to provide such services to it, or on its behalf, as appropriate; - WHEREAS, the Parties desire to provide or receive, as appropriate, the services set forth in Appendix 1 during the term of this Agreement, according to the terms set forth herein; and NOW THEREFORE, in consideration of the foregoing and of the mutual promises and covenants set forth in this Agreement, the Parties hereby agree as follows: 1. Term. The term of shall commence as of the Effective Date 1, 2020 and, unless terminated earlier pursuant to Paragraph 13 or otherwise, it shall continue in effect until through June 30, 2021 (the Upon written consent of cash of the Parties, this Agreement may be renewed in writing by mutual consent of the Parties fer an additional term. 2. Relationship of the Parties. Subject to the terms and conditions of this Agreement, the Agency hereby engages the Provider as an independent contractor to perform the services set forth in this Agreement, and the Provider hereby accepts such engagement. It is the express intention of the Parties that this Agreement does not create the relationship of an employee/employer, agent, joint venture, or partner between the Parties or between the Agency and any employee of the Provider performing services under this Agreement (?Provider Employee?). 3. Services. The Provider shall furnish to the Agency the services outlined in Appendix 1, which services shall be delivered try-quali?ed professionals. The services set forth in Appendix 1 may be revised or amended in writing from time to time by mutuai consent of the Parties, with any such written, mutually agreeable revision or amendment to Appendix 1 incorporated herein by reference. 4. Compensation for Services. In consideration of the Provider?s provision of the services set forth in this agreement and Appendix 1, the Agency shall compensate the Provider in the amount set forth in Appendix 1. Payment terms may be amended in writing from time to time by signed mutual agreement of the Parties, or supplemented with subsequent estimates for services to be rendered by the Provider and agreed to in writing and signed by the Parties, and which collectively are incorporated herein by reference. Payments to the Provider shall be made no later than thirty (30) days from the Boardmistrict/Agency?s receipt of an invoice for services. 5. Provider Representations. The Parties understand that the Provider and Provider Employees will exercise independent judgment and discretion in providing the services under this 6. Agreement. The Provider represents that the Provider and Provider Employees, as well as of?cials and/or agents of the Provider, have the quali?cations and ability to perform the services for which the Provider is contracting. The Provider represents that the Provider and Provider 8.10 P3 Employees, as well as of?cials an dior agents of the Provider, possess all necessary certi?cations, licenses, andior registrations to perform the services and have perform ed the offered services for others in the past. Ownership of Data/Information. The Provider acknowledges that the Agency owns any data, documents, materials, and information provided to it by the Agency and the data and other information obtained and/or created by the Provider in connection with the Provider?s services pursuant to this Agreement regarding the Agency andIor any student(s) enrolled in the Board/District/Agency's schools. All data, documents, materials, provided to the Provider by the Agency and/or obtained andfor created by the Provider in connection with the Provider?s services pursuant to this Agreement shall he returned to the Agency upon the termination of this Agreement. The provisions of this Paragraph shall survive the termination or expiration of this Agreement, Background and Employment History Checks. For each Provider Employee who performs services for the Agency involving direct client contact, the Provider shall ensure compliance with the following background and employment history checks: a. The Provider shall perform, and the Provider Employee shall submit to, employment history checks in accordance with Section 10?222c of the Connecticut General Statutes, as amended by Public Acts 1667 and 17-68. h. The Provider shall perform, and the Provider Employee shall submit to, a records check of information maintained on the Abuse and Neglect Registry of the Connecticut Department of Children and Families (the ?Registry?) or, for any Provider Employee whose current or most recent employment occurred out of state, the out?of?state equivalent of the Registry. The Provider shall request information ?'om the Registry or its out-of?state equivalent and in any case no later than thirty (30) calendar days from the date the Provider Employee begins performing services for the Agency pursuant to this Agreement. If the Provider receives any information from the Registry or its out?of?state equivalent indicating that a Provider Employee assigned to perform services in accordance with this Agreement may have a record of abuse or neglect, the Provider shall immediately forward such information to the BoardiDistrict/Agency. c. The Provider shall perform, and the Provider Employee shall submit to, state and national criminal records checks in accordance with Sections 10?212 (where applicable), 1042M, and 29479. of the Connecticut General Statutes. Each Provider Employee shall submit to such state and national criminal record checks within thirty (30) calendar days from the date such Provider Employee begins performing services for the Agency pursuant to this Agreement. if the Provider receives any information indicating that a Provider Employee assigned to perform services in accordance with this Agreement may have a criminal record, the Provider shall immediately forward such information to the oardlDistrict/Agency. d. The Provider shall the Connecticut Department of Public Safety?s sexual offender registry, or, for any Provider Employee whose current or most recent employment occurred out of state, the out?of~state equivalent of the Connecticut 8.10 P4 8. 9. 10. ll. 12. Department of Public Safety?s sexual offender registry, to determine whether the Provider Employee is registered as a sexual offender. The Provider shall comply with the provisions of this Paragraph 7(d) before any Provider Employee begins perfonning services for the Agency pursuant to this Agreement. If the Provider receives any information indicating that a Provider Employee assigned to perform services in accordance with this Agreement may be registered as a sexual offender, the Provider shall immediately forward such information to the Boardeistrict/Agency. Stu dent Con?dentiality. To the extent that-Provider or a ProvideeEmpleyee will have access to personally identi?able student information, including but not limited to student records, while performing services pursuant to this Agreement, the Provider and Provider Employees, as well as of?cials andior agents of the Provider, who have involvement with or are performing services for the Agency pursuant to this Agreement shall comply with the provisions of the Family Educational Rights and Privacy Act (FERPA). Consistent with FERPA, the Provider and Provider Employees, as well as of?cials and/or agents of the Provider, who have involvement with or are performing services for the Agency pursuant to this Agreement and who have a legitimate educational interest in student records shall be considered as ?school of?cials" pursuant to 34 CFR For the purposes of this Agreement and the speci?c functions conducted pursuant to this Agreement, FBRPA includes any amendments or other relevant provisions of federal law, as well as all requirements 01?34 CFR Part 99 and 20 U.S.C. i232g; as set forth in Appendix 2. b. To the extent that Provider or a Provider Employee quali?es as a contractor, as such term is de?ned in Conn. Gen. Stat. 10?234aa, which concerns study data privacy, the Parties agree that they will execute and comply with a Student Data Privacy Rider, as required under Connecticut?s student data privacy laws, Conn. Gen. Stat. 10?23433 et? seq; as set forth in Appendix 3 (if applicable). Non-Discrimina tion. Each Party attests that it does not discriminate on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, ancestry, disability (including pregnancy), veteran status, genetic information, or gender identity or expression. Indemni?cation. Each Party agrees to indemnify and hold the other, including its directors, Of?cers, agents and employees, harmless from all claims, suits, judgments and demands arising from the indemnifying party?s negligent andfor intentional acts and omissions in the performance of the duties prescribed by this Agreement. Each Party shall give the other immediate written notice of any claim, suit or demand which may be subject to this provision. The provisions of this Paragraph shall survive the termination or expiration of this Agreement. Compliance. The Parties shall, at each Party?s sole cost and expense, COIi'lply with all federal, state, town, and municipal statutes, ordinances, and regulations applicable to the performance of the services set forth in this Agreement and Appendix 1 hereto. Governing Law/Forum. This Agreement shall be governed and construed in accordance with the laws of the State of Cormecticut, and the Parties consent to the exclusive jurisdiction of the appropriate state or federal court in Connecticut. 8.10 P5 8.10 P6 13. Termination. Either Party may terminate this Agreement at any time by providing thirty (30) days? written notice to the other Party. Termination of this Agreement by the Agency pursuant to this Paragraph shall not reduce or extinguish the District?s obligation to pay the full fee(s) due under this Agreement and Appendix 1 to EASTCONN. 14. Entire Agreement. This Agreement and any appendices, exhibits, and! or attaclnnents hereto set forth the entire understanding between the Parties with reSpeet to all matters referred to in this Agreement, and the provisions of this Agreement may not be changed or modi?ed exaept by an instrument in writing, signed by both Parties. 15. Severnbility. If any provision of this Agreement is found to be invalid or illegal by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect, and the parties agree to substitute ibr the invalid provision another which most closely effectuates the iegal and economic intent of the invalid provision Within the bounds of the iaw. 16. Modi?cation. Any modi?cation oi'this Agreement will be effective only if it is in writing signed by the Parties. '17. Notices. Whenever notice is given or required to be given by either of the Parties hereto to the other, it shall be in writing and addressed to Provider or to EASTCONN, as the case may be, at the address or addresses, facsimile number or email address set forth below or such other addresses as the parties may desigrate in a notice similarly sent. Notices to Plivate Provider and the Agency shall be delivered as follows: If to EASTCONN 1320 Main Street, Tyler Square, i Willimantic, CT 06226 Attention: Cyndi Wells, Youth Coordinator, Adult and Community Programs IN WITNESS WHEREOF, the undersigned have executed this Agreement on the day and year written below. New London Youth Affairs: By: Authorized Signature Print Name its: July 1, 2020 5 Title Date 7? By: 51?: Sigmatw'e a Gary S. Mala Its: Jul}: 1, 2020 i Executive Director Dare - Whore Learning Comes to Life 8.10 P7 APPENDIX 1 CONTRACT FOR SERVICES between EASTCONN and New London Youth Affairs This represents a contract and the above identi?ed party for: Youth Employment Programs: Department of Children and Families State Department of Labor Juvenile Justice Foundations CARES In School Youth WIOA Out of School Youth ($5,000) With Eastern Connecticut Workforce Investment Board July 1, 2020 June 30, 2021 Total Amount: $108,519 EASTCONN willServe as the contact for the EWIB Serve as the fiscal agent Provide project oversight Collect data regarding program benchmarks Monitor goals and objectives Provide group meetings Facilitate best practices Facilitate monitoring conducted by the EWIB and DOL Pay youth participant wages and associated fringes and youth measureable skill gain stipends, New London Youth Affairs will: I I 0 Serve as a subcontractor program as requested in the RFP and outlined in the Grant Proposal . Submit ?nancial and programmatic reports Attend training/facilitated group meetings Provide a certified Adult Education Instructor and support staff Provide of?ce and classroom space for the program Attend meetings as requested by the EWIB Participate collaboratively in monitorings conducted by the EWIB and DOL Implement best practices Payable: Upon receipt of invoice. Jul}: 1, 2020 Date Agency Auth ized Signature a July 1, 2020 (321in ala my Date EAST CNN xecutive Director 8.10 P8 in mail to: Jessica Jordan?Guiiheault, EASTCONN, 37 6 Hartford Turnpike, Hampton, CT 06247 . APPENDIX 2 CONFIDENTIALITY RIDER New London Adult Education (herein referred to Board/District/Agency) and EASTCONN (Herein referred to as EASTCONN) Whereas EASTCONN and the AGENCY entered into a Service Contract on July 1, 2020 whereby EASTCONN agreed to provide certain director indirect services to students udder thejurisdiction of the and Whereas, EASTCONN and the by this RIDER, add the following provisions to the July I, 2020 Service Contract to more particularly address the issue of con?dentiality of education records: Confidentialitv of Education Records 1. New London Youth Affairs understands that, through the Service Contract, EAST CONN may have access to, and create, education records that contain personally identifiable information, as those terms are de?ned under the Family Educational Rights and Privacy Act, 20 1232;; at seq. (hereinafter EASTCONN further understands that, as a public school in receipt of federal funding, the AGENCY and its employees and agents must, pursuant to FERPA, maintain the con?dentiality of such education records. 2. New London Youth Affairs and the AGENCY agree that New London Youth Affairs is acting as an agent of the AGENCY in ful?lling its obligations to the AGENCY under the Service Contract. Specifically, by ful?lling its obligations, New London Adult Educaiton is performing a function that would othelwise be performed by a school of?cial, is under the direct control of the AGENCY with respect to the use and maintenance of education records, and is subject to the requirements of FERPA and the policies and regulations with regard to education records. 3. New London Youth Affairs understands that all education records accessed and/or created by the Provider through the Service Contract are the property of the AGENCY and agrees to permit the AGENCY full access to all education records in the possession of the Provider. In accordance with applicable law, PARTIES: a. May not disclose the education records or any personally identifiable information within such records in any manner to gay other party, other than the 8.10 P9 without the prior written consent of the student?s parent or the student, ii?the student is ever the age of 18; and b. May use the information only for the purpose for which the disclosure of the education record was made. New London Youth Affairs understands that it must Contact the Superintendent of Schools of the AGENCY in writing immediately if there has been an unauthorized disclosure of education records 01' the persoimlly identi?able information contained therein, or if Parties believe that such a disclosure must occur. Under no circumstances may New London Youth Affairs disclose education records or the personally identi?able information contained therein to a party other than the parent, or student over the age of .18 without'the express written permission of the Superintendent of Schools of the New London Youth Affairs agrees to cooperate with the AGENCY in any investigation into-any suspected unauthorized disciosureof eduCation recOrds or the personally identi?abie information contained therein. EASTCONN: New London Youth Affairs: Authorized Signature: By: Gary S. Mala By: Elien Kieckner Title: Executive Diiectm Title: Coordinator of Youth Services Signature: M4 mag: Signature: WW4 Date: July 4/2029/ Date July 12020 ii is the poch! that no person shall be excluded ??om participation in, denied the bene?ts of oifiemvise be discriminated against under any program, including employment, because ofm?ce, color, religious?creed, gender, age, national origin, or 376 Hanford Turnpike. Hampton. CT 05247 sac-455cm? Fax: 860 8.11 P1 RESOLUTION 090820-02 RESOLUTION TO ESTABLISH A BUDGETARY TASK FORCE FOR FY 2021-2022 WHEREAS, the City Council has expressed a desire to foster a collaborative budgetary process between the City Government and the New London Public Schools / Board of Education; and WHEREAS, it is anticipated that the COVID-19 pandemic is going to have an adverse impact on the current fiscal year for the City of New London and the New London Public Schools / Board of Education; and WHEREAS, the City Council wishes to have the City Government and the New London Public Schools / Board of Education begin forecasting current potential budgetary shortfalls, identifying areas of need and concern, and prepare a report to the Mayor with suggestions and recommendations in time for the Mayor to prepare the proposed budget to the City Council for the Fiscal Year 2021-2022. NOW THEREFORE, be it RESOLVED: That the City Council establishes a Budgetary Task Force which shall be organized and carry out tasks and responsibilities as follows: 1. The Task Force shall be comprised of six (6) members – the City Council President, the President of the New London Board of Education, two (2) members of the current City Council appointed by the City Council President, and two (2) members of the current Board of Education appointed by the President of the Board of Education. 2. The Task Force members shall work together to set dates and goals as it deems appropriate to review the current budget and prepare recommendations to the Mayor and the Superintendent of Schools for preparing the Fiscal Year 2021-2022 budgets on or before March 1, 2021. 3. It is the Council’s hope and desire that the City’s Finance Director and the Board of Education’s Finance Director shall cooperate with the Task Force and provide it with any requested information that the Task Force feels is necessary for it to carry out its charge. 4. The Task Force shall report to both the City Council and the Board of Education regularly, but no less than every two (2) months, to provide updates on the progress that it is making in its analysis and preparation of recommendations to the Mayor and the Superintendent of Schools. 5. Upon the adoption of the Fiscal Year 2021-2022 budget by the City Council, said Task Force shall terminate. Date Approved by City Council: Effective Date: Signed: Efraín Domínguez, Jr., City Council President Countersigned: Jonathan Ayala, City Clerk 9.0 P1 CITY OF NEW LONDON, CONNECTICUT INTERDEPARTMENTAL MEMORANDUM Date: August 25, 2020 To: Council President and Members of Council From: Michael E. Passero, Mayor Subject: Appointment of Sharmaine Gregor Sustainability Team Pursuant to Section 52 of the City Charter of the City of New London, I am recommending that Sharmaine be appointed as a member of the Sustainability Team, subject to concurrence of the City Council. Said term to expire April 1, 2022. 9.0 P2 GENERAL BOARD OR AGENCY APPOINTMENT APPLICATION Application for 6U {fl?at a b) 6., ?1 (Name of Board, Commission, Committee, Agency or Authority) Namefgl/Iarmagtnc, 6V4aor Political/ PartyL/ ??552 Telephone - Present or Former Occupation/Experience Aim) me/ew Wes Hosp?aJ/ib Fmam Motsm/m asau?e??km gamma/u [and @671. 5% eta/nae bow (Use reverse side if needed) Code of Ethics (Ordinance 06-20-114) I understand the resident and elector registration requirements for appointment and agree to actively participate if appointed. 1 also understand that the City Code of Ethics applies to all appointed of?cials. The Code of Ethics is available on the city website at london.ct.us. I understand that it is my responsibility to read the Code of Ethics as part of the appointment process and acknow edge that with my signature. Applicant Signature Date SI/li/??g/ Return this application to: CITY CLE 181 STATE STREET, NEW LONDON, CT 06320 fer processing and submission to the appointing authority. City Use Only Voter Registration veri?cation by: Date: 2025 Rev. 02/2020 City Clerk Siam as 5.3 . ED :2 e- 339% -- This Application IS Only Required to be Retainedfor One Year??om the Date avji?fulnnz?sstomD a? 3&3 331