Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 1 of 153 Status Reporting: Nonresponse Followup for the 2020 Decennial Census Periodic Reporting: Release for September 8, 2020 CUI//PRIVILEGE//DELIB/FEDCON 1 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 2 of 153 Periodic Performance Management Reports Table of Contents Report Title Slide Number 2020 Census: Nonresponse Followup At A Glance 3 2020 Census: Nonresponse Followup Progress 4 2020 Census: Nonresponse Followup Progress and Cost 5 2020 Census: Nonresponse Followup Enumerator Staffing 6 2020 Census: Nonresponse Followup Enumerator Productivity Curve 7 2020 Census: Nonresponse Followup Enumerator Work Hours 8 2020 Census: Housing Unit Enumeration Progress by State 9 2020 Census: Nonresponse Followup Challenge Areas by State 10-20 2020 Census: Nonresponse Followup Budgetary Contingency Usage Status 21 2020 Census: Group Quarters Enumeration - Overview 22 2020 Census: Group Quarters Enumeration – Operational Status 23 Appendix 24-29 CUI//PRIVILEGE//DELIB/FEDCON 2 Bureau . . Case Document 233 Filed 09/29/20 Page30f 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup At A Glance September 8, 2020 General Self-Response Rate: 65.5% Total Housing Units Enumerated: 88.2% 23 States have over 90% of their housing units enumerated 42 States have over 85% of their housing units enumerated 81 ACOs have completed over 80% of their NRFU workload 239 ACOs have completed over 50% of their NRFU workload Timing Days in Operation: 53 Days Elapsed: 30 Days Remaining: 23 Staffing Selections: 1,016,808 Invited to Training: 664,502 Enumerators Hired Since January 1, 2020: 416,202 Completed Training: 325,269 Currently in Training: 70,583 Active: 231,116 Scheduled for Replacement Training: 23,396 Cumulative Replacement Training (8/6 to date): 132,263 Enumerator Separations (8/1 to date): 105,906 Calculated Staff Needs Remaining workload: 18,509,345 cases Remaining weeks: 3.3 Average cases per week: 5,608,892 Average cases per hour: 1.55 Needed hours per week: 3,618,640 Average enumerator hours per week: 19 Required average enumerators 190,455 To complete by 9/30 0 Required average enumerators 147,602 (assuming 2 cases/hour) United States? US Department of Commerce ("mum and Slalislu US. IS Rl lRFAll CCITSUSIIOV Progress Current Workload: 62,383,104 Completed Cases: 43,873,759 Planned Completed Cases: 39,508,382 Remaining Workload: 18,509,345 Enumerator Productivity Average Hours worked per week 20.0 Average Cases Completed Per Hour: 2.24 Planned Cases Completed Per Hour: 1.55 Contingency Budget Contingency Available (as of 3/14/20): $2,030 Expected Contingency Uses for COVID-19: 51,106 Contingency Approvals (through 7/31): $934 Remaining Contingency: (through 7/31): $924 Uncommitted Remaining Contingency: $187 Planned Actual Overtime Enumerator Awards Other Total UJ Case Document 233 Filed 09/29/20 Page 4 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Progress Case Progress for Field Enumeration Status: . On Track 100 Data current as of: September 8, 2020 80 Start Date: August 9, 2020 60 Completion Date: September 30, 2020 Notes: 40 Current workload reflects all case types. Data are charted beginning with soft 20 launch. Current Workload: 62,383,104 Actual Completed Cases: 43,873,759 Planned Completed Cases: 39,508,382 Cases Completed by Self-Response: 0 5529341 (128% 0? ?New? 035%) 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 Remaining Workload: 18,509,345 cases ?Actual Completed Cases ?Planned Completed Cases ?2010 Actual Percent Data as of 11:59 pm of the previous day US. Department of Commerce [1 and SIHIISIK 's US. CFNSUS BURFAU 4 CCHSUS-QOV CUnited States Bureau Case Document 233 Filed 09/29/20 Page 5 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Progress and Cost Status: Case Progress for Field Enumeration . On Track 30 Data current as of: 60 September 8, 2020 40 Sta rt Date: Current Workload: 62,383,104 20 Actual Completed Cases: 43,873,759 August 9, 2020 Planned Completed Cases: 39,508,382 Completion Date: 0 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 September 30, 2020 Actual Total Cost Notes: Current workload reflects all 80 case types. Costs include training and production costs 60 for Enumerators and CFS. Data are charted beginning with soft launch. 20 Total Budget: $1,612,697,790 Cases c?mP'?t?d by Self-Response: Actual Cost: $778,490,442 5,629,341 (12.8% of completed cases) 0 Remaining Workload: 8/2 8/9 8/ 16 8/23 8/30 9/6 9/ 13 9/20 9/27 18,509,345 cases Data as of 11:59 pm of the previous day Source: MOJO Hermes United States' U.S. Department of Commerce 5 census [1 and Sidll?ll?. us. cmsus BURFAU CCHSUS-GOV Case Document 233 Filed 09/29/20 Page 6 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Staffing Status: . On Track Data current as of: September 8, 2020 Completion Date: September 30, 2020 Notes: Enumerator Training No Show Rate: 33.9% Enumerator Training No Show Rate for the past week: 22.8% 132,263 enumerators have attended replacement training since August 6, 2020. 105,906 enumerators have separated employment since August 1, 2020. United States ensus US. Bureau CCHSUSQOV Selected Invited to Training Enumerators Hired Since 1/1/2020 Completed Training in Training Active Scheduled for Replacement Training US. Department of Commerce and Slalislu Administration Nonresponse Followup Onboarding Status 1,016,808 664,502 416,202 325,269 70,583 231,116 0 23,396 200,000 400,000 600,000 800,000 1,000,000 1,200,000 Source: 2020 Applicant Summary Report 6 Case Document 233 Filed 09/29/20 Page 7 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Productivity Curve Status: . On Track Productivity (Cases per Hour) for the NRFU Operation by Day Cases Completed per Hour for Day: 1.85 Data current as 0f: Cumulative Cases Completed per Hour: 2.24 September 8, 2020 Start Date: August 9, 2020 Completion Date: September 30, 2020 Notes: Cases per hour include cases that were resolved by enumeration, administrative records, or self-response. Data are charted beginning with soft launch 7/16 7/23 7/30 8/6 8/13 8/20 8/27 9/3 9/10 ?Daily Cases per Hour ?Cumu ative Cases per Hour Data as of 11:59 pm of the previous day United States Census Bureau U-S- Department Of Commerce Source: NRFU Resolved Cases by Day Report [1 5 ("Id us. (FNsus BURFAU 7 ccnsusoov Case Document 233 Filed 09/29/20 Page 8 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Work Hours Status: . On Track Data current as of: September 8, 2020 Completion Date: September 30, 2020 Notes: Preliminary Data - pending receipt of actual payroll data. CUnited States ensus Bureau CCHSUSQOV 25 20 15 10 U.S. Department of Commerce '1 and US. CFNSUS BURFAU Average Enumerator Hours Worked per Week Planned: 19.0 hours/week Actual: 20.0 hours/week 8/6 8/13 8/20 8/27 9/3 9/10 9/17 9/24 Percentage of Enumerators by Hours Worked of Enumerators of Enumerators of Enumerators Week of that Worked 19 that Worked 19-24 that Worked 25+ Hours Hours Hours 8/27-9/2 46.29% 14.07% 39.65% 8 Source: M010 Hermes Case Document 233 Filed 09/29/20 Page 9 of 153 e: ercen a es ma no sum due oroundin . Perl 0d lc Performa nce a nage ment Re ports launch" beginning July 16 and could have higher 2020 Census: Housing Unit Enumeration Progress by State Source: Census Data Lake, Unified Tracking System Percentages for the Tom do "0t inc'Ude Data Current as of: September 8, 2020 housing units in Puerto Rico. Percent of Percent of HUs HUs Percent of Percent of HUs HUs HUs that HUs Enumerated Enumerated Weekly HUs that HUs Enumerated Enumerated Weekly Self- Enumerated Current Prior Week Change Self- Enumerated Current Prior Week Change Responded in NRFU Week Responded in NRFU Week US. Total 65.5% 22.7% 88.2% 83.2% 4.9% Missouri 650% . 272% 921% . 879% . 43% Alabama I 62.1% I 16.9% I 79.0% I 74.3% I 4.8% Montana I 58.7% I 21.1% I 79.9% I 74.9% I 50% Alaska I 53.3% 37.4% 90.7% 86.6% 4.1% Nebraska 70.9% I 19.1% I 90.0% I 85.4% I 4.6% Arizona 62.1% 18.0% I 80.1% 74.4% 5.7% Nevada I 65.0% I 22.2% I 87.2% I 80.9% I 6.3% IArkansas 59.7% I 31.8% . 91.5% I 85.2% 6.3% I New Hampshire 638% . 237% ., 394% . 831% . 63% California 67.9% . 23.7% . 91.5% I 87.4% 4.2% I New Jersey 67.7% 20.2% I 87.9% I 82.7% I 5.2% Colorado 68.8% 20.2% 89.0% 84.8% 4.3% New Mexico 56.4% 24.3% . 80.7% I 73.0% I 7.6% Connecticut 69.5% 24.9% 94.4% 91.2% 3.2% 4 New York I 61.9% I 25.3% II 87.3% I 80.9% I 6.4% Delaware I 63.2% I 22.6% I 85.8% I 80.3% I 5.5% North Carolina 61.4% I 20.7% I 82.1% I 75.9% I 6.2% District North Dakota 64.3% I 24.9% I 89.2% I 85.3% I 3.9% IColumbia I I . I I 0hio 69.5% I 21.1% II 90.6% I 86.3% I 4.3% Florida I 62.1% I 20.4% I 82.5% . 76.4% I 6.1% I Oklahoma 59.7% I 25.5% I 85.3% I 80.0% I 5.3% Georgia 60.8% . 18.6% . 79.3% . 74.0% 5.3% . Oregon 68.3% 26.7% . 94.9% I 91.4% I 3.5% Hawaii I 61.9% . 33.6% I 95.6% . 91.1% I 4.5% I 68.2% . 22.4% I 90.6% I 86.4% . 4.2% Idaho I 68.8% I 29.6% I 98.4% . 97.0% I 1.4% I Rhode Island I 63.7% I 25.8% I 89.4% I 83.8% I 5.6% I 70.0% I 22.3% I 92.4% I 88.7% I 3.7% South Carolina 59.4% I 21.3% I 80.7% I 75.0% I 5.7% Ilndiana I 69.4% I 25.3% I 94.7% I 90.9% I 3.8% South Dakota 66.1% I 20.6% I 86.7% I 81.6% I 5.2% Ilowa I 70.2% I 15.4% . 85.6% I 80.2% . 5.4% I Tennessee 64.8% I 24.3% 89.1% . 83.9% I 5.2% Kansas 69.0% . 26.4% I 95.3% . 92.1% 3.2% I Texas 61.0% 24.9% I 85.9% I 79.5% I 6.4% IKentucky 67.4% I 18.7% I 86.1% I 81.8% 4.3% I Utah 69.9% 21.2% I 91.1% . 86.4% I 4.8% Louisiana . 58.6% I 22.1% I 80.8% . 75.7% I 5.1% Vermont 59.4% I 31.9% . 91.3% . 83.5% I 7.8% Maine I 57.4% I 37.6% I 95.0% I 91.2% I 3.9% I Virginia I 70.0% I 19.3% I 89.3% I 84.9% I 4.3% Maryland I 69.7% I 21.1% I 90.9% I 87.5% I 3.3% Washington 71.5% I 24.7% I 96.2% I 92.6% I 3.5% Massachusetts I 67.9% I 23.7% I 91.6% . 87.3% I 4.3% I West Virginia I 55.8% I 41.6% I 97.3% I 94.2% I 3.2% IMichigan . 70.4% . 17.8% 88.2% I 83.4% . 4.8% . Wisconsin 71.5% I 23.5% ., 94.9% I 91.2% I 3.7% IMinnesota 74.3% I 18.7% I 93.0% I 89.1% 3.9% I Wyoming 59.8% 25.8% I 85.6% I 80.1% I 5.6% Mississippi 59.2% 20.9% 80.1% 75.2% 4.9% Puerto Rico 33.1% 53.2% 86.4% 75.8% 10.5% United States' U.S. Department of Commerce Data as of 11:59 pm of the previous day census {Ir (gnu-NH" and Administration . .trNsus 9 Bureau censusoov Case Document 233 Filed 09/29/20 Page 10 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs State that Self Enumerated [3:22:12 Contingency A Responded in NRFU Training daily at all ACOs. Hired this week: 245 Designated ?Training? CFSs conducting all training at Moving enumerators from higher performing ACOs. Selected this week: 657 Remote enumerators doing phone work only. Supplemental management support from high production ACOs. Alabama ACOS) 0 0 . . . Continuously promotlng the enumerator award program. Alabama Count is sponsoring the Census Bowl activity engaging the state?s 32 rural counties. The county that has the largest increase in self- response rate each week gets a $1500 cash prize and moves to the next round. Smaller prizes are given for a slight increase. The county with the highest increase at the end of September will receive a $65,000 grant for their schools. United States US. Department of Commerce Data as ?11:59 pm Of the ??aws day ce nsus and us. CFNSUS BURFAU lO (CHEM-GOV Case Document 233 Filed 09/29/20 Page 11 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs State that Self Enumerated En?rifekiSZd Contingency A Responded in NRFU Over 450 enumerators arriving from the LA region. Hired this week: 276 Training daily at all ACOs. Selected this Supplemental management assistance from LA and PH. week: 775 Arizona 0 (6 A 0s) 62.1%, 18.06 80.16 Teams of enumerators from other parts of the Dallas Region. Travel Teams: 454 Enumerators For the Navajo Nation - identifying staff to bring onto the reservation to arriving in Arizona submit to the nation for approval. by Sept. 9 Partnership working to gain access. United States' US. Department of Commerce Data as ?1159 pm Of the ??aws day census ll COWS-00V Case Document 233 Filed 09/29/20 Page 12 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs State that Self Enumerated Enumerate Contingency Ad'ustments Responded in NRFU of HUs Staffing Training daily at all Designated ?Training? CFSs conducting all training at Hired this week: Deploying group of highly skilled RTs to visit low performing ACOS. 851 Moving enumerators from higher performing ACOs. Remote enumerators doing phone work only; Continuously promoting the enumerator award Selected this program. Supplemental management support from high production ACOS. week: 1,884 Florida Lieutenant Governor (state?s census coordinator) engaged in statewide activities: Taped and distributed custom PSAs to every county in the state - Assigned various state staffers to contact and provide assistance to elected of?cials of the state?s twenty lowest performing counties Making contact with the state?s professional sports team to get their Florida 62.1% 20.4% 825% mascots to participate in PSAs to be shown throughout the state (15 ACOs) FL Counts has provided community organizations with additional funds for outreach activities to encourage census participation in the lowest performing census tracts. CRRs will be deployed at selected schools in Miami-Dade County on food distribution days on Tuesdays and Thursdays throughout September. Counties are planning caravans and census community events in tracts with the lowest self-response rates. CRRs will be in attendance, depending on availability. Lawyers taping PSAs assuring residents that Census data is protected by law. United States? US. Department of Commerce Data as of 11:59 pm of the previous day census unonm and Slalislu Administration us. BURFAU 12 CCHSUS-OOV Case Document 233 Filed 09/29/20 Page 13 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs of HUs Staffing State that Self Enumerated Enumerated Contingency Ad'ustments Responded in NRFU Sending 850 Enumerators from CH, PH and NY Regions. Hired this week: 437 Ongoing enumerator selection and training to boost total number of enumerators in the field. Selected this week: 767 Training daily at all ACOs. Travel Teams: 269 Designated ?Training? CFSs conducting all training at Moving Enumerators enumerators from higher performing ACOs. arriving in Georgia by Sept. 9. Georgia 60.8% 18.6% 79.3% Maximizing use of technology with remote enumerators doing phone Balance will arrive (10 ACOs) work only. later this week. Supplemental management support from high production ACOs. Continuously promoting the enumerator award program. Conducting weekend blitz outreach activities with local partners throughout the Macon and Columbus ACO areas. Media team is scheduling interviews with local radio outlets in South and Eastern Georgia areas. United States? US. Department of Commerce Data as ?11:59 pm Of the previous day ce nsus (monm and Stalls!" us. cmsus BURFAU 13 CCHSUS-GOV Case Document 233 Filed 09/29/20 Page 14 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs of HUs Staffing that Self Enumerated Enumerated Contingency Adjustments Responded in NRFU Training daily at all ACOs. Hired this week: 279 Designated ?Training" CFSs conducting all training at Moving enumerators from higher performing ACOs. Selected this week: 529 Remote enumerators doing phone work only. 3:32:27 58.6% 22.1% 80.8% Supplemental management support from high production ACOS. Continuously promoting the enumerator award program. Governor call. Partnering with the State of Louisiana and the ACOs to schedule CRRs to conduct interviews in hotels designated for residents displaced by Hurricane Laura. Data as of 11:59 pm of the previous day United States' US. Department of Commerce ce nsus and us. cmsus BURFAU 14 Bureau censumov Case Document 233 Filed 09/29/20 Page 15 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs State that Self Enumerated En/?L?thlfelrtise Contingency A Responded in NRFU Training daily at all ACOs. Hired this week: 63 Designated ?Training" CFSs conducting all training at Moving enumerators from higher performing ACOs. Selected this week: 353 Maximizing use of technology with remote enumerators doing phone work only. Supplemental management support from high production ACOS. Mississippi 59.2? 20.97 80.1?7 (2 ACOs) Continuously promoting the enumerator award program. Designated these areas for telephone contact. State Superintendent Dr. Rice has asked each district superintendent to send an SOS to all parents urging them to self-respond now or cooperate with enumerators. State is taping new PSAs urging a ?nal push in low performing counties. United States US. Department of Commerce Data as ?11:59 pm Of the ??aws day ce nsus and SIAUSIK us. (FNsus BURFAU l5 (CHEM-00V Case Document 233 Filed 09/29/20 Page 16 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs State that Self Enumerated Contingency A Responded in NRFU LA region sending teams (44 enumerators) from Idaho to Montana as Hired this week: 24 well as bringing people in from Wyoming. Most are using 4WD Vehicles. 21 enumerators from Salt Lake are also being sent to Montana. Selected this week: 0 Montana Working with tribal leadership to gain access. (1 ACO) 583% 214% 793% Travel Teams: 63 Have received tentative approval to conduct non-response follow up on Enumerators Fort Belknap. arriving in Montana by Sept. 9 United States' US. Department of Commerce Data as ?1159 pm Of the ??aws day census l6 COWS-00V Case Document 233 Filed 09/29/20 Page 17 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs State that Self Enumerated Enumerated Contingency Ad'ustments Responded in NRFU of HUs Staffing Southern part of the state is doing well so sending enumeration teams to the Hired this week: northern part of the state. 106 New . ?7 . .7?y MeXIco have the cooperation of all the tribal nations and organizing travel teams Selected this (2 ACOs) . . to complete enumeration on tribal lands. week: 146 United States' U.S. Department of Commerce Data as ?1159 pm Of the previous day census 8 ("Id us. BURFAU l7 CCHSUS-GOV Case Document 233 Filed 09/29/20 Page 18 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs State that Self Enumerated Ed/i?irtifelrlaut: Contingency A diitiifrhnegnts Responded in NRFU Training daily at all ACOs. Hired this week: 278 Designated ?Training? CFSs conducting all training at Moving enumerators from higher performing ACOS. Selected this week: 334 Maximizing use of technology with remote enumerators doing phone work only. North Supplemental management support from high production ACOS. Carolina 61.4% 20.7% 82.1% (7 ACOs) Continuously promoting the enumerator award program NC Counts Coalition has created a 2020 Census Mini-Grants Initiative. For the initiative, community organizations and are asked to join the state?s ?nal census push by adopting a low performing census tract. Grants amounts are between $1000-$2500. Collaborative grants will be considered for up to $3500. Up to $150,000 in grants will be dispersed. Partnership specialists engaged in outreach blitz activities in 125 low performing tracts in 43 eastern NC counties. United States? US. Department of Commerce Data as ?1159 pm Of the preVious day census {-Ji Administration 18 CCHSUS-GOV Case Document 233 Filed 09/29/20 Page 19 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs St ff' State that Self Enumerated Enumerat: Contingency A d'uZtmnegnts Responded in NRFU Sending travel teams from Wichita to Tulsa. Hired this week: 43 Oklahoma Sending travel teams from Fort Worth, TX to Cleveland County ACO. (3 ACOs) 59.76 255% 853% Selected this Supplemental management support from high production ACOs. week: 86 United States' U.S. Department of Commerce Data as ?1159 pm Of the previous day census 8 ("Id us. BURFAU l9 COWS-00V Case Document 233 Filed 09/29/20 Page 20 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 8, 2020 of HUs of HUs State that Self Enumerated Contingency A diltJZIfrhnegnts Responded in NRFU Training daily at all ACOs. Hired this week: 185 Designated ?Training? CFSs conducting all training at Moving enumerators from higher performing ACOS. Selected this week: 199 Maximizing use of technology with remote enumerators doing phone work only. South Carolina 59.4% 21.3% 80.7% Supplemental management support from high production ACOS (3 ACOs) Continuously promoting the enumerator award program. The SC State Complete Count Committee (Chaired by SC Lieutenant Governor Pamela Evette), SC Counts, SC United Way, the SC NAACP, along with major agencies and organizations partners throughout the state, will hold a statewide Census Day of Action on Saturday, September 26 with a goal of reaching 50,000 South Carolinians. Sites will be set up in each of the 46 counties in SC. United States? US. Department of Commerce Data as ?1159 pm Of the preVious day census {i 20 CCHSUS-OOV Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 21 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Budgetary Contingency Usage Status Source: Decennial Budget Office Data Current as of: September 3, 2020 Notional Contingency Waterfall for Estimated Revised NRFU (in millions of $) Plan (as of 7/31) Contingency available on 3/14 Risk Based Contingency Secretarial Contingency Expected Contingency Uses for COVID-19 Actual COVID related approvals Remaining Potential COVID approvals Remaining Original Contingency Actual to Date (9/3) $2,030 $1,325 $705 $1,106 $934 $172 $924 $2,030 $1,325 $705 $1,106 $918 $188 $924 $70 $70 Remaining Contingency before acceleration efforts $994 $994 Potential Costs to Ensure Operational Continuity and Accelerate NRFU Additional Mailing and Advertising Training of additional NRFU enumerators (previously approved) Replacement training of 150k enumerators Additional overtime for NRFU enumerators Weekly enumerator award for exceeding 25 hrs/wk (Up to 5x) Enumerator retention award for 3 weeks of acceptable work above 25 hrs/wk (Up to 2x) CFS retention award for 3 weeks of acceptable work (Up to 2x) $702 $50 $64 $165 $100 $150 $150 $23 $23 $11.5 --$3.7 $8.1 --- Allowance for up to 10% increase in production hours due to unknown factors $106 -- Remaining Contingency for Unknowns $187 -- Additional contingency from estimated operational variance Notes • Actuals to Date represent approved purchases and incurred compensation expenses. • Bonuses will begin accruing around September 3 due to payroll validation requirements. CUI//PRIVILEGE//DELIB/FEDCON 21 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 22 of 153 Periodic Performance Management Reports 2020 Census: Group Quarters Enumeration* – Overview Group Quarters are places where people live or stay in a group living arrangement. They are usually owned or managed by an organization providing housing and or services for their residents. Group Quarters include places such as: • Correctional Facilities • Nursing/Skilled-Nursing Facilities • College/University Student Housing • Military Quarters • Residential Treatment Centers • Group Homes *Service Based Enumeration is a component of Group Quarters Enumeration conducted from September 22 – 24, 2020 CUI//PRIVILEGE//DELIB/FEDCON 22 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 23 of 153 Periodic Performance Management Reports 2020 Census: Group Quarters Enumeration – Operational Status Source: Unified Tracking System Data Current as of: September 7, 2020 Group Quarters Enumeration Operational Timing Activity/Operations Start Date End Date Group Quarters (e-Response) April 2 August 7 Group Quarters (In Field Enumeration) July 1 August 26 Group Quarters Enumeration Progress Initial Workload GQs Added Total Workload Current Workload Completed & Closed Cases Percent Complete & Closed 195,656 21,398 217,054 1,037 216,017 99.52% Enumeration Rate by Mode: • e-Response: 42.1% • In Field Enumeration: 57.9% CUI//PRIVILEGE//DELIB/FEDCON 23 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 24 of 153 Appendix CUI//PRIVILEGE//DELIB/FEDCON 24 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 25 of 153 Periodic Performance Management Reports Status Report Title Slide Number Summary 2020 Census: Questionnaire Assistance Inbound Calls Inbound call support continues. A return call option is available to callers who leave a message requesting this option. 26 2020 Census: Partners & Participating Organizations Progress to establish relationships with National and community organizations is ongoing. The number of partnering organizations at the national-level has grown to 1,054. The 2020 Census exposure at the local and community level continues; the number of active community partners is over 395,000. We have exceeded the 2010 Census numbers for both national and community partners. 27 2020 Census: Integrated Communications Campaign Weekly Report Timeline Steady progress continues on Integrated Communications Campaign efforts. 28 2020 Census: Monthly FY 2020 Budget Execution Report Fiscal Year 2020 budget execution is managing budget to address critical program needs. 29 Legend Not Applicable Completed On Track Management Focus CUI//PRIVILEGE//DELIB/FEDCON Requires Attention 25 Case Document 233 Filed 09/29/20 Page 26 of 153 Periodic Performance Management Reports 2020 Census: Questionnaire Assistance Inbound Calls Status: Total Inbound Call Volume (PTD) Calls Offered to CSRs by Language . On Track s/23 -e/29 8/30-9/5 pthIo English 217,002 186,623 4,098,810 88.9% . Chinese English Puerto Rico 196 142 3,508 0.1% Data current as at English Spanish TTY Mandarin Vietnamese All Other September 5 2020 87.3%. 10.6%l 1.1% 0.2% I 0.1% 0.7% I Spanish 13,014 11,474 335,374 7.3% I Key performance Metrics (PTD) Spanish Puerto Rico 3,162 2,184 48,421 1.1% Completion Date: planned Actual Chinese Mandarin 520 377 12,702 0.30/0 Total Inbound Call Volume 11,608,405 12,436,356 . 0 September 30? 2020 Deflection Rate 410% 62.9% Chinese Cantonese 338 249 10,676 0.2 /o Service Level - 30 Seconds 80.0% 70.2% Vietnamese 281 175 13,771 0.3% Average Handle Time 9:04 9:25 Korean 402 327 13,973 0.3% Notes. Inbound Call Volume 179 167 7,348 0.2% To date, 56,474 callers have a requested the callback option Arab'c 90 104 4?396 0.176 1 Total Inbound Call at ?552,457 These callbacks have resulted In JoILme a Proe:C12,436,356 7393'09 28 39 2'7? 04% 20,842 completed interviews and mm. WM, 11,613,043 Polish 47 44 2,600 0-1% 25 22 assus ance. Week: 350.605 Haitian CFEOIE 71 88 2,849 0.10/0 Direct to CSR #3533353 Portuguese 60 63 2,026 0.0% pmiastwm: ?07,291 Japanese 49 40 2,418 0.1% 20356? TTY 1,682 1,390 42,938 0.9% to (SR9 pro: 4 610,555 Group Quarters 76 56 5,026 0.1% 0M 2M 4M 6M 8M 10M 12M 14M 16M Inbound Calls Total 237,222 203,564 4,610,055 100.0% Source: Daily Brie?ng Deck: Census Questionnaire Assistance CUnited States? US. Department of Commerce nsus ononm and Stallslu Administration us. CFNsus BURFAU 26 (MSW-00V Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 27 of 153 Periodic Performance Management Reports 2020 Census: Partners & Participating Organizations Status: On Track Data current as of: September 3, 2020 Completion Date: March 2020 Notes: • 2010 Census: 256,000 regional partners and 856 national partnering organizations. • We have exceeded the 2010 Census for both national and community partners. • The National Partnership Program (NPP) met its 2020 Census goal the week of April 20 of securing 900 national participating organizations. NPP will continue to grow the number of national partners and engagements. Participating Organizations by Sector Participating Organizations by Audiences Served* Audiences Served National Community Mass Appeal 235,246 457 Nonprofit 389 71,702 Black/African American 17,917 99 Business 143 93,625 Young Children 5,849 91 Chamber of Hispanic/Latino 25,977 86 Commerce/Trade Rural 14,110 80 114 10,586 or Professional Asian 10,241 80 Association Native Hawaiian Pacific 678 Education 103 83,599 Islander 48 Government 89 71,409 Veterans 3,271 41 Young and Mobile 7,339 40 Faith-Based 68 40,642 Organizations LGBTQ 1,277 24 Individuals with Healthcare 49 14,957 3,152 Disabilities 24 Media 49 8,477 Elderly 8,823 24 Technology 33 329 Persons Experiencing Homelessness and 5,459 International Highly Mobile Governmental/ 22 17 325 Consulate/ American Indian/ 3,547 Embassy Alaskan Native 19 Grand Total 1,054 395,651 MENA 85 16 *Participating organizations that serve more than one audience are tallied against multiple audiences served as appropriate, so the sum total is greater than the grand total shown. Sector National Community Cumulative Completed Partnership Events: 453,814 Partnership Events Completed 8/27 – 9/2: 7,496 Source: Customer Relationship Management Database CUI//PRIVILEGE//DELIB/FEDCON 27 . Case Document 233 Filed 09/29/20 Page 28 of 153 Periodic Performance Management Reports 2020 Census: Integrated Communications Campaign Weekly Report Timeline Source: Integrated Partnerships and Communication NRFU Tracking Survey begins Closes Q4 Data Current as of: September 3, 2020 Region speci?c communications begin NHPIVirtual iHeart Radio concert Commencement Celebration FY2021 Q1 A A 0 Motivation Phase - Reminder Phase - Thank You Phase "Respond Now?v ?It's Not To Late" National TV. local TV. Radio,, Digital Action Weekend Radio,, OOH, Print OOH, Print Paid Paid Motivation Motivation advertising ends advertising ends Legend: Campaign Public-Facing Census Phases Milestone Day Significant Accomplishments Field Recruitment completed running keyword and job board ads on August 31. An updated 2020 Media Buy List was posted on August 31. Puerto Rico Influencer Custom Content ran from 8/31-9/4. The NRFU Regional Satellite and Radio Media Tour for the Denver, Atlanta, Los Angeles Regions was held from 9/1-9/4. US. Department of Commerce and Slr?lhl? us. (FNsus BURFAU 28 CCHSUS-GOV CUnited States? ensus Bureau Periodic Perfo Erna?ta-W?agewweaewn?m Page 29 of 153 2020 Census: FY 2020 Budget Execution Report Status: 0 On Track Data current as of: August 31, 2020 Completion Date: September 30, 2020 Notes: The data are updated following the financial close?out of the previous month, typically about five business days into the next month. FY 2020 Actual Budget Execution for the 2020 Census Program - Commitments and Obligations through 8/31/2020 A $1,725 $5,273 $6,998 $248 $1 432 $1 680 $1,477 $3,841 $5,318 $1,664 $3,011 $4,675 $261 $310 $570 $1,404 $2,702 $4,105 $61 3.6% $2,262 42.9% $2,323 33.2% 513 $1,122 $1,110 $0 $1,191 $1,191 $74 $51 $23 High-Level Variance Explanations: In light of the pandemic, the U.S. Census Bureau adjusted 2020 Census operations while ensuring a complete and accurate count of all communities. These adjustments have resulted in positive variances due to schedule adjustments, offset by additional obligations needed to support operational adjustments through the usage of available contingency funding. The total variance for the resources planned to be available through August is $2.323 billion, or 33 percent. Below outlines the breakdown of the total variance: The positive variance through August against the original plan in 2020 Census IT systems and operations is $61 million, or 4 percent. The positive variance is the result of relatively routine minor timing adjustments in contract actions and other IT purchases to later months in the fiscal year, partially offset by $13 million in IT contingency used as the result of adjusted 2020 Census operations due to COVID-19 beyond the IT contingency estimate. The positive variance through August against the original plan in 2020 Census non-IT operations is $2.262 billion, or 43 percent. This variance consists of $1.191 billion delayed spending in the field operations as a result of schedule adjustments, and $1.122 billion representing a portion of available contingency and additional appropriations that has not yet needed to be obligated. This variance is partially offset by a ?$51 million non?Field variance, primarily from a prior decision to increase funding above the original plan for the ICC contract to facilitate additional media purchases ahead of Census Day. While unused contingency contributes to the overall positive variance, this is a function of a budget decision last October to make all risk-based contingency available for peak operations. Decisions have been made to use risk-based contingency funds to support $570 million in unplanned obligations or commitments through August as the result of the operational adjustments. The funds used to date include funding field staff salaries related to the suspension of field operations, IT purchases for additional devices and licenses, additional media purchases to encourage self response, extending the communication efforts in the motivation and NRFU planning phases, purchases of personal protection equipment, and additional costs for the Fingerprint and CQA Contracts as the result of the operational timing adjustments. Enumerator overtime to support the timely completion of the NRFU operation was incurred in August as well. Umted States? U.S. Department Of Commerce Source: Commerce Business Systems; Decennial Budget Integration Tool census f1 8 ("Id '8 us. (FNsus BUREAU . 29 (OWNS-00V Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 30 of 153 Status Reporting: Nonresponse Followup for the 2020 Decennial Census Periodic Reporting: Release for September 15, 2020 CUI//PRIVILEGE//DELIB/FEDCON 1 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 31 of 153 Periodic Performance Management Reports Table of Contents Report Title Slide Number 2020 Census: Nonresponse Followup At A Glance 3 2020 Census: Nonresponse Followup Progress 4 2020 Census: Nonresponse Followup Progress and Cost 5 2020 Census: Nonresponse Followup Enumerator Staffing 6 2020 Census: Nonresponse Followup Enumerator Productivity Curve 7 2020 Census: Nonresponse Followup Enumerator Work Hours 8 2020 Census: Housing Unit Enumeration Progress by State 9 2020 Census: Nonresponse Followup Impact of California Wildfires 10 2020 Census: Nonresponse Followup Impact of Oregon Wildfires 11 2020 Census: Nonresponse Followup Impact of Washington Wildfires 12 2020 Census: Nonresponse Followup Areas Affected by Hurricane Sally 13 2020 Census: Nonresponse Followup Areas - Hurricane Sally Rainfall Predictions 14 2020 Census: Nonresponse Followup Challenge Areas by State 2020 Census: Nonresponse Followup Budgetary Contingency Usage Status Appendix 15-26 27 28-31 CUI//PRIVILEGE//DELIB/FEDCON 2 Case5.20- c?v- ?05799 LHK Document 233 Filed 09/29/20 Page 32 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup At A Glance September 15, 2020 General Self-Response Rate: 65.9% (97.40 Housing Units) Total Housing Units Enumerated: 92.4% 40 States and DC have over 90% of their housing units enumerated 49 States and DC have over 85% of their housing units enumerated 152 ACOs have completed over 80% of their NRFU workload 186 ACOs have completed over 75% of their NRFU workload 247 ACOs have completed over 50% of their NRFU workload Timing Days in Operation: 53 Days Elapsed: 37 Days Remaining: 16 Staffing Selections: 1,025,972 Invited to Training: 676,179 - Enumerators Hired Since January 1, 2020: 426,448 Completed Training: 336,115 Currently in Training: 69,294 - Scheduled for Replacement Training: 14,238 - Cumulative Replacement Training (8/6 to date): 142,151 - Enumerator Separations (8/1 to date): 130,897 Active: 224,406 Calculated Staff Needs - Remaining workload: 12,227,664 cases Remaining weeks: 2.29 Average cases per week: 5,339,591 Average cases per hour: 1.55 Needed hours per week: 3,444,898 - Average enumerator hours per week: 19 Required average enumerators 181,310 To complete by 9/30 Required average enumerators 140,516 (assuming 2 cases/hour) United States U.S. Department of Commerce nsus and SlalIslII U.S. Bureau ccnsuSIIOV Progress Current Workload: 62,880,375 Completed Cases: 50,652,711 Planned Completed Cases: 47,667,730 Remaining Workload: 12,227,664 Enumerator Productivity - Average Hours Worked Per Week (9/3 - 19.3 Average Cases Completed Per Hour: 2.14 Planned Cases Completed Per Hour: 1.55 Contingency Budget Contingency Available (as of 3/14/20): $2,030 Expected Contingency Uses for COVID- 19: $1,106 Contingency Approvals (through 7/31): $934 Remaining Contingency: (through 7/31): $924 Uncommitted Remaining Contingency: $187 Planned Actual Overtime Enumerator Awards Other Total UJ Case Document 233 Filed 09/29/20 Page 33 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Progress Case Progress for Field Enumeration Status: . On Track 100 Data current as of: September 15, 2020 80 Start Date: August 9, 2020 60 Completion Date: September 30, 2020 Notes: 40 Current workload reflects all case types. Data are charted beginning with soft 20 launch. Current Workload: 62,880,375 Actual Completed Cases: 50,652,711 Planned Completed Cases: 47,667,730 Cases Completed by Self-Response: 0 5966964 0? ?New? 035%) 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 Remaining Workload: 12,227,664 cases ?Actual Completed Cases ?Planned Completed Cases ?2010 Actual Percent Data as of 11:59 pm of the previous day US. Department of Commerce [1 and SIHIISIK 's US. CFNSUS BURFAU 4 CCHSUS-QOV CUnited States Bureau Case Document 233 Filed 09/29/20 Page 34 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Progress and Cost Status: Case Progress for Field Enumeration . On Track 100 Data current as of: 80 September 15, 2020 60 40 Sta rt Date: Current Workload: 62,880,375 August 9, 2020 20 Actual Completed Cases: 50,652,711 Planned Completed Cases: 47,667,730 . . 0 Completion Date. 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 September 30, 2020 Actual Total Cost Notes: Current workload reflects all 80 case types. Costs include training and production costs 60 for Enumerators and CFS. Data are charted beginning with soft launch. 20 Total Budget: $1,612,697,790 Cases Completed by Self-Response: Actual Cost: $935,903,855 5,966,064 (11.8% of completed cases) 0 Remaining Workload: 8/2 8/9 8/ 16 8/23 8/30 9/ 6 9/ 13 9/20 9/27 12,227,664 cases Data as of 11:59 pm of the previous day Source: MOJO Hermes United States' U.S. Department of Commerce 5 ce "5 us [1 and Stall?ll?. us. (FNsus BURFAU Bum? CU Case Document 233 Filed 09/29/20 Page 35 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Staffing Status: . On Track Data current as of: September 15, 2020 Completion Date: September 30, 2020 Notes: Enumerator Training No Show Rate: 34% Enumerator Training No Show Rate for the past week: 22% 142,151 enumerators have attended replacement training since August 6, 2020. 130,897 enumerators have separated employment since August 1, 2020. United States ensus US. Bureau CCHSUSQOV Selected Invited to Training Enumerators Hired Since 1/1/2020 Completed Training in Training Active Scheduled for Replacement Training U.S. Department of Commerce and Slalislu Administration Nonresponse Followup Onboarding Status 1,025,972 676,179 426,448 336,115 69,294 224,406 0 14,238 200,000 400,000 600,000 800,000 1,000,000 1,200,000 Source: 2020 Applicant Summary Report 6 Case Document 233 Filed 09/29/20 Page 36 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Productivity Curve Status: . On Track Productivity (Cases per Hour) for the NRFU Operation by Day 4 Cases Completed per Hour for Day: 1.78 Data current as Of: Cumulative Cases Completed per Hour: 2.14 September 15, 2020 3 Start Date: August 9, 2020 Completion Date: September 30, 2020 Notes: Cases per hour include cases that were resolved by 1 enumeration, administrative records, or self-response. Data are charted beginning with soft launch 0 7/16 7/23 7/30 8/6 8/13 8/20 8/27 9/3 9/10 9/17 ?Daily Cases per Hour ?Cumu ative Cases per Hour Data as of 11:59 pm of the previous day United States Census Bureau U-S- Department Of Commerce Source: NRFU Resolved Cases by Day Report [1 5 ("Id us. (FNsus BURFAU 7 ccnsusoov Case Document 233 Filed 09/29/20 Page 37 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Work Hours Status: . On Track Average Enumerator Hours Worked per Week 25 Data current as of: September 14, 2020 20 Completion Date: 15 September 30, 2020 10 Notes: Preliminary Data - pending recei of actual a roll 5 data Planned: 19.0 hours/week Actual: 19.3 hours/week 8/6- 8/13- 8/20- 8/27- 9/3- 9/10- 9/17- 9/24- 8/12 8/19 8/26 9/2 9/9 9/16 9/23 9/30 Percentage of Enumerators by Hours Worked of Enumerators of Enumerators of Enumerators Week of that Worked 19 that Worked 19-24 that Worked 25+ Hours Hours Hours 9/3-9/9 46.28% 14.07% 39.65% United States? U.S. Department of Commerce M010 Hermes census 8 ("Id US. CFNSUS BURFAU 8 CCMUS-00V Case Document 233 Filed 09/29/20 Page 38 of 153 e: ercen a es ma no sum due oroundin . Perl 0d lc Performa nce a nage ment Re ports launch" beginning July 16 and could have higher 2020 Census: Housing Unit Enumeration Progress by State Source: Census Data Lake, Unified Tracking System Percentages for the Tom do "0t indwe Data Current as of: September 14, 2020 housmg units in Puerto Rico. Percent of Percent of HUs HUs Percent of Percent of HUs HUs HUsthat HUs Enumerated Enumerated Weekly HUsthat HUs Enumerated Enumerated Weekly Self- Enumerated Current Prior Week Change Self- Enumerated Current Prior Week Change Responded in NRFU Week Responded in NRFU Week u_s_ Total 55.9% 25.5% 92.4% 33.2% 4.3% North Dakota 64.5% . 29.0% 93.5% . 89.2% . 4.3% Idaho 68.9% . 30.5% . 99.4% . 98.4% . 1.1% Tennessee . 65.1% . 28.3% . 93.4% . 89.1% . 4.3% IWestVirginia I 55.9% 43.5% . 99.4% 97.3% 2.0% IVirginia 70.3% I 22.8% I 93.1% . 89.3% . 3.8% Hawaii . 62.3% I 36.1% . 98.4% I 95.6% I 2.8% I NewJersey I 68.2% I 24.5% I 92.7% I 87.9% . 4.9% Washington 71.7% 26.0% I 97.7% I 96.2% 1.5% I NewYork 62.6% . 30.1% ., 92.7% I 87.3% I 5.4% Maine 57.7% . 39.7% I 97.3% . 95.0% 2.3% I Michigan 70.6% 22.0% . 92.7% . 88.2% . 4.5% Kansas 69.1% . 28.2% . 97.3% . 95.3% . 2.0% I Colorado 69.1% 23.3% . 92.4% . 89.0% . 3.3% Ilndiana 69.7% I 27.5% 97.2% 94.7% 2.5% Nevada I 65.5% I 26.7% II 92.2% I 87.2% I 5.0% Wisconsin I 71.7% . 25.4% A 97.0% A 94.9% I 2.1% Texas 61.5% I 30.1% I 91.6% I 85.9% I 5.7% Connecticut I 69.8% I 27.1% 96.9% . 94.4% . 2.5% ISouth Dakota 66.4% I 24.8% I 91.2% I 86.7% I 4.5% Oregon I 68.4% I 28.0% . 96.5% . 94.9% . 1.5% I Delaware 63.7% I 27.2% .. 90.9% I 85.8% I 5.1% Vermont 59.8% . 36.4% . 96.2% . 91.3% 4.9% I Districtof 62. 4% 283% 907% 838% 49% Minnesota 74.5% 21.6% 96.1% 93.0% 3.1% Columbia . . . I Arkansas A 60.0% A 35.9% 95.9% A 91.5% A 4.4% A Iowa 70.5% 19.6% I 90.1% . 85.6% . 4.5% Missouri A 65.2% I 30.0% I 95.2% A 92.1% A 3.0% AOkiahoma 60.1% I 30.0% II 90.1% . 85.3% I 4.8% I 70.3% . 24.8% . 95.1% . 92.4% I 2.7% Kentucky . 67.6% . 22.4% I 90.1% . 86.1% . 40% California 68.3% 26.7% 95.0% 91.5% 3.4% Wyoming 60.2% 29.8% I 90.0% . 85.6% I 4.4% Massachusetts A 68.3% A 26.4% A 94.7% A 91.6% A 3.1% AFlorida 62.6% 25.6% I 88.2% . 82.5% I 5.7% Utah 70.3% 24.4% A 94.7% A 91.1% 3.5% ANorthCarolina 61.9% I 25.8% . 87.7% I 82.1% 5.6% Alaska 535% 410% A 945% 901% 39% New Mexico . 56.9% 30.0% . 86.9% I 80.7% I 6.3% Ohio A 69.9% 24.6% 94.5% 905% A 39% AArizona 62.7% 24.2% . 86.9% . 80.1% . 6.8% New Hampshire A 66.2% A 28.3% A 94.4% A 89.4% A 5.0% ASouth Carolina 598% . 263% 861% . 807% . 54% Maryland A 70.1% A 24.2% A 94.3% A 90.9% A 3.4% Georgia 61.3% 24.3% I 85.6% I 79.3% I 6.3% A 68.5% A 25.6% A 94.2% A 90.6% 3.5% A Louisiana 59.1% 26.4% I 85.4% I 80.8% I 4.7% ARhodelsland A 64.1% A 29.8% A 93.9% A 89.4% A 4.5% A Mississippi I 59.5% I 26.0% II 85.4% I 80.1% I 5.3% Nebraska 71.2% A 22.5% A 93.7% A 90.0% 3.7% A Montana 59.2% . 26.2% . 85.3% . 79.9% I 5.4% Alabama I 62.5% 21.9% . 84.4% 79.0% 5.3% United States' U.S. Department of Commerce Data as of 11:59 pm of the previous day census {Ir (gnu-NI!" and Stallslit Administration . BURFAU 9 Bureau censusoov Case Document 233 Filed 09/29/20 Page 39 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Impact of California Wildfires Source: Field Division, Airnow.gov Environmental Protection Agency Data Current as of: September 15, 2020 California - Total NRFU Incomplete by State: 730,177 Location of Wildfires Air Quality Index Estimated Incomplete NRFU Cases for Areas Estimated Incomplete NRFU Cases for Areas Directly Impacted by Wildfires*: 78,825 Directly Impacted by Air Quality*: 228,101 Northern California Southern California my *Potentially Impacted NRFU Workload (Remaining) estimated based upon NRFU data reported on 9/15 United States? U.S. Department of Commerce ce nsus .uul Slalislu us. RIIRFAII lO ?Bureau CCHSUS-CIOV Case Document 233 Filed 09/29/20 Page 40 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Impact of Oregon Wildfires Source: Field Division, Airnow.gov Environmental Protection Agency Data Current as of: September 15, 2020 Oregon - Total NRFU Incomplete by State: 64,560 Location of Wildfires Air Quality Index Estimated Incomplete NRFU Cases for Areas Estimated Incomplete NRFU Cases for Areas Directly Impacted by Wild?res*: 13,737 Directly Impacted by Air Quality?: 59,264 'l?ocmnd ?letr;piu Uri/l: Lo: - Kannamcv. *Potentially Impacted NRFU Workload (Remaining) estimated based upon NRFU data reported on 9/15 United States US. Department of Commerce ce nsus .uul us. RIIRFAII ll ?Bureau censusnov Case Document 233 Filed 09/29/20 Page 41 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Impact of Washington Wildfires Source: Field Division, Airnow.gov Environmental Protection Agency Data Current as of: September 15, 2020 Washington - Total NRFU Incomplete by State: 70,044 Location of Wildfires Air Quality Index Estimated Incomplete NRFU Cases for Areas Directly Impacted by Wild?res*: 15,219 Estimated Incomplete NRFU Cases for Areas Directly Impacted by Air Quality*: 33,945 ?lexr;piu - Kannamcv. Uri/l: Lo: *Potentially Impacted NRFU Workload (Remaining) estimated based upon NRFU data reported on 9/15 United States? US. Department of Commerce ce nsus .uul US. RIIRFAII ?Bureau 12 censusnov Case Document 233 Filed 09/29/20 Page 42 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Areas Affected by Hurricane Sally Source: Field Division, National Oceanic and Atmospheric Administration National Hurricane Center Data Current as of: September 15, 2020 Potentially Impacted NRFU Workload (Remaining)* Alabama: 149,749 Florida: 94,199 Georgia: 9,718 Louisiana: 47,565 Mississippi: 25,874 lztotal 327,105 *Estimated based upon NRFU data reported on 9/15 I Renaining NRFU Woddoad .s-ortload completed 2 94:3 - 4.0' 0 3:1 858 - 29%. . 0-1352. CUniteds States US. Department of Commerce nsus .iml \lallslu US. Bureau CCHSUSIJOV Active I?hniames, Cyclones and Typhoona-Tmpical Stonn Form(34ld3) 105% Chance to 203k Chance 2C to 30% Chance BC to 410% Chance SC to 50% Chance SC to c'Oi Chance ac to 70% Chance TO to 80% Chance Chance 9C to 1005': Chance Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 43 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Areas - Hurricane Sally Rainfall Predictions Source: National Oceanic and Atmospheric Administration – National Hurricane Center Data Current as of: September 15, 2020 CUI//PRIVILEGE//DELIB/FEDCON 14 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 44 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 15, 2020 State % of HUs % of HUs % of HUs that Self Enumerated Enumerated Responded in NRFU Staffing Adjustments Contingency Training daily at all ACOs; Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs; Remote enumerators doing phone work only; Supplemental management support from high production ACOs. Continuously promoting the enumerator award program. Partnership Specialists (10) conducted outreach blitz (3 languages English, Spanish & Chinese) in Tuscaloosa, Birmingham and Mobile ACOs. This included over 150 HTC census tracts with low response rates. Alabama (3 ACOs) 62.5% 21.9% 84.4% Hired this week: 283 Selected this week: 560 Travel Teams: 97 working instate since 9/9 Local Media Blitz to promote self-response and cooperation with enumerators. Mobile Questionnaire Assistance Centers functioning in Hard to Count tracts. For the safety of staff, as a direct result of Hurricane Sally, the Mobile ACO is closed. The Jefferson Parish and New Orleans, LA ACOs are closed, as is the Gulfport, MS ACO. Additional offices will close as conditions warrant. We expect limited production from enumerators 9/15/20 – 9/16/20; Enumerators will make use of telephone capability to reach housing units. We are monitoring Hurricane Sally and have a plan to quickly deploy “strike teams” to areas affected. Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 15 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 45 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 15, 2020 State % of HUs % of HUs % of HUs that Self Enumerated Enumerated Responded in NRFU Staffing Adjustments Contingency Enumerators from the LA and NY regions. Hired this week: 382 Training daily at all ACOs. Supplemental management assistance from LA and PH. Replaced poor performing managers Arizona (6 ACOs) 62.7% 24.2% 86.9% Window Rock has best increase in self-response since beginning of NRFU operation. President of Navajo Nation supportive of MQAs and coordinating Census Road Blocks and Census messaging at Food Distribution sites. Selected this week: 1,026 Travel Teams: 60 Enumerators working in Window Rock 440 Enumerators working in several other AZ ACOs Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding CUI//PRIVILEGE//DELIB/FEDCON 16 Case Document 233 Filed 09/29/20 Page 46 of 153 Periodic: Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 15, 2020 of HUs Staffing Adjustments State that Self Enumerated Contingency Enumerated Responded in NRFU Training daily at all Designated ?Training? CFSs conducting all training at Hired this week: Moving enumerators from higher performing Remote enumerators 2,018 doing phone work only; Supplemental management support from high production ACOs. Selected this . . week: 3,058 Continuously promoting the enumerator award program. Deploying group of highly skilled RTs to visit low performing ACOs. Travel Teams: 290 enumerators Access to gated communities is a key priority. Partnership staff are working working in Florida with local officials and property management companies to facilitate the access and control of census field work in the gated areas across Florida. Florida (15 ACOs) 625% 255% 882% Using administrative staff from higher-performing ACOs to make selections and train staff. This frees staff in lower-performing ACOs to focus on onboarding and expedites productivity. For the safety of staff, as a direct result of Hurricane Sally, the Mobile, AL ACO, the Jefferson Parish and New Orleans, LA ACOs, and the Gulfport, MS ACO are closed. Additional offices will close as conditions warrant. We expect limited production from enumerators 9/15/20 9/16/20; Enumerators will make use of telephone capability to reach housing units. We are monitoring Hurricane Sally and have a plan to quickly deploy ?strike teams? to areas affected. . Data as of 11:59 pm of the previous day Umted States U.S. Department Of Commerce Note: Percentages may not sum due to rounding census l-i and Slalislit Administration FNSUS l7 CCHSUS-GOV Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 47 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 15, 2020 State % of HUs % of HUs % of HUs that Self Enumerated Enumerated Responded in NRFU Staffing Adjustments Contingency Sending Enumerators from CH, PH and NY Regions. Hired this week: 506 Training daily at all ACOs. Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs. Supplemental management support from high production ACOs and RCC. Released poor performing managers. Continuously promoting the enumerator award program. Georgia (10 ACOs) 61.3% 24.3% 85.6% Maximizing use of technology with remote enumerators doing phone work only. Selected this week: 692 Travel Teams: 801 Enumerators working in Georgia. Blitz enumeration in Low Response tracts. For the safety of staff, as a direct result of Hurricane Sally, the Mobile, AL ACO, the Jefferson Parish and New Orleans, LA ACOs, and the Gulfport, MS ACO are closed. Additional offices will close as conditions warrant. We expect limited production from enumerators 9/15/20 – 9/16/20; Enumerators will make use of telephone capability to reach housing units. We are monitoring Hurricane Sally and have a plan to quickly deploy “strike teams” to areas affected. Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding CUI//PRIVILEGE//DELIB/FEDCON 18 Case Document 233 Filed 09/29/20 Page 48 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 15, 2020 ?7 ty of HUs Staffing that Self Enumerated Contingency Enumerated Adjustments Responded in NRFU Training daily at all Designated ?Training? CFSs conducting all Hired this week: training at Moving enumerators from higher performing 295 Remote enumerators doing phone work only. Selected this Supplemental management support from high production ACOS. week: 492 Continuously promoting the enumerator award program. Travel Teams: 144 Enumerators working in Louisiana. Partnering with the State of Louisiana and the ACOs to conduct interviews in hotels designated for residents displaced by Hurricane Laura. Evacuated Lake Charles enumerators working in other parts of the . . 59.1% 26.4% 85.4% state of Louisiana. (4 ACOs) For the safety of staff, as a direct result of Hurricane Sally, the Jefferson Parish and New Orleans ACOS are closed. The Gulfport, MS and Mobile AL ACOS are also closed. Additional offices will close as conditions warrant. We expect limited production from enumerators 9/15/20 9/ 16/20; Enumerators will make use of telephone capability to reach housing units. We are monitoring Hurricane Sally and have a plan to quickly deploy ?strike teams? to areas affected. Data as of 11:59 pm of the previous day U-S- Department Of Commerce Note: Percentages may not sum due to rounding unonm and Slalislu Administration usxmsus BURFAU l9 censumov CUnited States ensus Bureau Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 49 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 15, 2020 State % of HUs % of HUs % of HUs that Self Enumerated Enumerated Responded in NRFU Staffing Adjustments Contingency Travel enumerators from adjacent ACOs. Training daily at all ACOs; Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs. Continuously promoting the enumerator award program. Designated these areas for telephone contact. Mississippi (2 ACOs) 59.5% 26.0% 85.4% Based upon data from the Jackson ACO, partnership specialists from MS and LA canvassed census tracts with low NRFU completion rates by doing the following: distributing NRFU flyers and promotional items to grocery stores, gas stations, banks, laundry mats, beauty and barber shops, apartment complexes libraries, and restaurants. Hired this week: 187 Selected this week: 389 Travel Teams: 110 enumerators working in Mississippi. For the safety of staff, as a direct result of Hurricane Sally, the Gulfport ACO is closed. The Mobile AL, Jefferson Parish, LA, and the New Orleans, LA ACOs are also closed. Additional offices will close as conditions warrant. We expect limited production from enumerators 9/15/20 – 9/16/20; Enumerators will make use of telephone capability to reach housing units. We are monitoring Hurricane Sally and have a plan to quickly deploy “strike teams” to areas affected. Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding CUI//PRIVILEGE//DELIB/FEDCON 20 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 50 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 15, 2020 State % of HUs % of HUs % of HUs that Self Enumerated Enumerated Responded in NRFU Staffing Adjustments Contingency LA region sending teams from Idaho to Montana as well as bringing people in from Wyoming. Most are using 4WD Vehicles. 21 enumerators from Salt Lake are also being sent to Montana. Montana (1 ACO) 59.2% 26.2% 85.3% Hired this week: 27 Selected this week: 0 1,064 Active Enumerators in Montana. Access to Northern Cheyenne reservation reinstated this week. (Was closed again due to COVID). Travel Teams: 63 Enumerators working in Montana Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding CUI//PRIVILEGE//DELIB/FEDCON 21 Case Document 233 Filed 09/29/20 Page 51 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 15, 2020 of HUs of HUs HU St ff' State that Self Enumerated Enur?heratsed Contingency Ad'uZtmnegnts Responded in NRFU Southern part of the state is doing well so sending enumeration teams to the Hired this week: northern part of the state. 74 New We have the cooperation of all the tribal nations and organizing travel teams Selected this Mexico 56.9% 30.0% 86.9% to complete enumeration on tribal lands. week: 28 2 ACO 5) Travel Teams: 60 enumerators from NY region in Window Rock Data as of 11:59 pm of the previous day Umted States - DEpartment Of Commerce Note: Percentages may not sum due to rounding nsus and us. BURFAU 22 (OWNS-00V Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 52 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 15, 2020 State % of HUs % of HUs % of HUs that Self Enumerated Enumerated Responded in NRFU Staffing Adjustments Contingency Travel enumerators from higher performing ACOs. Hired this week: 379 Training daily at all ACOs. Selected this week: 329 Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs. North Carolina (7 ACOs) 61.9% 25.8% 87.7% Supplemental management support from high production ACOs. Maximizing use of technology with remote enumerators doing phone work only. Travel Teams: 116 enumerators working in North Carolina Partnership Specialists blitzed total of 133 “low responding” tracts across 27 counties provided by ACO staff, interacting with 853 total organizations, and over 3,600 total individuals, in addition locating and working total of 18 MQAs. Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding CUI//PRIVILEGE//DELIB/FEDCON 23 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 53 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 15, 2020 State % of HUs % of HUs % of HUs that Self Enumerated Enumerated Responded in NRFU Staffing Adjustments Contingency Sending travel teams from Wichita to Tulsa. Hired this week: 82 Sending travel teams from San Antonio and Fort Worth, TX to Oklahoma Sending staff from Oklahoma County to lower performing ACOs. Oklahoma (3 ACOs) 60.1% 30.0% 90.1% Supplemental management support from high production ACOs. Selected this week: 36 Travel Teams: 80 enumerators working in OK. 13 additional this weekend. Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding CUI//PRIVILEGE//DELIB/FEDCON 24 Case Document 233 Filed 09/29/20 Page 54 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 15, 2020 of HUs of HUs State that Self Enumerated E?zfe?i: Contingency A Responded in NRFU Training daily at all ACOS. Hired this week: 129 Designated ?Training? CFSs conducting all training at Moving enumerators from higher performing ACOS. Selected this week: 272 Supplemental management support from high production ACOs. Travel Teams: Continuously promoting the enumerator award program. 56 working in South South Carolina Carolina 59.8% 26.3% 86.1% Maximizing use of technology with remote enumerators doing phone work (3 ACOS) only. Mass texts directly to enumerators daily encouraging them to increase their availability. Neighbor ACOS sending enumerators to assist. Continued training, selections, and ushering through capstone. Neighboring ACOs assisting; Internal blitz with teams of strong enumerators; continuous capstones; requesting more availability from active enumerators. CFS are required to close out a minimum of cases daily. Data as of 11:59 pm of the previous day Unlted States US. Department of Commerce Note: percentages may not sum due to rounding nsus l-i and Slalislii Administration us. FNsiis BURFAU 25 Bum? CU LEG Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 55 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State (continued) Source: Field Division Data Current as of: September 15, 2020 State % of HUs % of HUs % of HUs that Self Enumerated Enumerated Responded in NRFU Staffing Adjustments Contingency Hired this week: 24 574 Active Enumerators. Progress furthest behind in western part of the state, including Jackson Hole. Identifying enumerators from eastern Idaho to move in and assist. Wyoming (1 ACO) 60.2% 29.8% 90.0% Partnership assisting with access to resort areas. Wind River at 74% complete. Selected this week: 3 Travel Teams: 20 enumerators arriving from UT and CO, identifying 40 more Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding CUI//PRIVILEGE//DELIB/FEDCON 26 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 56 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Budgetary Contingency Usage Status Source: Decennial Budget Office Data Current as of: September 10, 2020 Notional Contingency Waterfall for Estimated Revised NRFU (in millions of $) Plan (as of 7/31) Contingency available on 3/14 Risk Based Contingency Secretarial Contingency Expected Contingency Uses for COVID-19 Actual COVID related approvals Remaining Potential COVID approvals Remaining Original Contingency Actual to Date (9/10) $2,030 $1,325 $705 $1,106 $934 $172 $924 $2,030 $1,325 $705 $1,106 $919 $187 $924 $70 $70 Remaining Contingency before acceleration efforts $994 $994 Potential Costs to Ensure Operational Continuity and Accelerate NRFU Additional Mailing and Advertising Training of additional NRFU enumerators (previously approved) Replacement training of 150k enumerators Additional overtime for NRFU enumerators Weekly enumerator award for exceeding 25 hrs/wk (Up to 5x) Enumerator retention award for 3 weeks of acceptable work above 25 hrs/wk (Up to 2x) CFS retention award for 3 weeks of acceptable work (Up to 2x) $702 $50 $64 $165 $100 $150 $150 $23 $35 $11.5 --$5.9 $17.2 --- Allowance for up to 10% increase in production hours due to unknown factors $106 -- Remaining Contingency for Unknowns $187 -- Additional contingency from estimated operational variance Notes • Actuals to Date represent approved purchases and incurred compensation expenses. • Bonuses accrue on a 2-week lag due to payroll validation requirements. CUI//PRIVILEGE//DELIB/FEDCON 27 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 57 of 153 Appendix CUI//PRIVILEGE//DELIB/FEDCON 28 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 58 of 153 Periodic Performance Management Reports Status Report Title Summary Slide Number 2020 Census: Questionnaire Assistance Inbound Calls Inbound call support continues. A return call option is available to callers who leave a message requesting this option. 30 2020 Census: Monthly FY 2020 Budget Execution Report Fiscal Year 2020 budget execution is managing budget to address critical program needs. 31 Legend Not Applicable Completed On Track Management Focus CUI//PRIVILEGE//DELIB/FEDCON Requires Attention 29 Case Document 233 Filed 09/29/20 Page 59 of 153 Periodic Performance Management Reports 2020 Census: Questionnaire Assistance Inbound Calls Status: Total Inbound Call Volume (PTD) Calls Offered to CSRs by Language . On Track also-g/s 9/6- 9/12 pm pm? Chinese En Itsh Puerto Rico 142 96 3,604 Data current as of: English Spanish moan? Vietnamese an Other 9 September 12 2020 87.3%. 10.6%. 1.1% 0.2% I 0.1% I 0.7% I Spanish 11,474 9,231 344,605 7.20/0 I Key performance Metrics (PTD) Spanish Puerto Rico 2,184 1,391 49,812 1.0% Completion Date. Planned Actual Chinese Mandarin 377 283 12,985 0.3% Total Inbound Call Volume 249 186 10,862 September 30, 2020 De?ection Rate 47.0% 62.4% Inese an onese . Service Level - 30 Seconds 80.0% 71.0% Vietnamese 175 132 13,903 0.3% Average Handle Time 9:04 9:25 Korean 327 213 14,186 0.3% Notes: Inbound Call Volume Ru55lan 167 113 7,461 0.2% To date, 59,155 callers have . -Last Week: 12,436,356 Arabic 104 69 4,455 0- 1 requested the callback optlon. To, (an - a uni La? Tagalog 39 31 2 790 1% These callbacks have resulted In ?me - 21,842 completed interviews and mug ?$111,942,190 Polish 44 41 2,641 0.1% 6,011 callers being prov1ded Volume Las?flgezell-Zz?igjjg French 22 26 1,286 00% ass:stance. 88 89 2,938 0.1% week: 361,224 Haitian Creole Direct to csa -51 7/358 Portuguese 63 46 2,072 0.0% 371:: 358,512 Week 4,610,355 Japanese 40 36 2,454 0.1% $31,333,323: TTY 1,390 925 43,863 0.9% Group Quarters 56 59 5,085 0.1% 0M 2M 4?4 elv 8M 1cm 12M 14% 15M Inbound Calls 203,564 154,569 4,765,524 100.0% Source: Daily Brie?ng Deck: Census Questionnaire Assistance US. Department of Commerce F1 and Stallslu Administration us. CFNSUS BUREAU 3O census-90V CUnited States? ensus Bureau Periodic Perfo Erna?ta-W?agewweaewn?m Page 60 of 153 2020 Census: FY 2020 Budget Execution Report Status: 0 On Track Data current as of: August 31, 2020 Completion Date: September 30, 2020 Notes: The data are updated following the financial close?out of the previous month, typically about five business days into the next month. FY 2020 Actual Budget Execution for the 2020 Census Program - Commitments and Obligations through 8/31/2020 A $1,725 $5,273 $6,998 $248 $1 432 $1 680 $1,477 $3,841 $5,318 $1,664 $3,011 $4,675 $261 $310 $570 $1,404 $2,702 $4,105 $61 3.6% $2,262 42.9% $2,323 33.2% 513 $1,122 $1,110 $0 $1,191 $1,191 $74 $51 $23 High-Level Variance Explanations: In light of the pandemic, the U.S. Census Bureau adjusted 2020 Census operations while ensuring a complete and accurate count of all communities. These adjustments have resulted in positive variances due to schedule adjustments, offset by additional obligations needed to support operational adjustments through the usage of available contingency funding. The total variance for the resources planned to be available through August is $2.323 billion, or 33 percent. Below outlines the breakdown of the total variance: The positive variance through August against the original plan in 2020 Census IT systems and operations is $61 million, or 4 percent. The positive variance is the result of relatively routine minor timing adjustments in contract actions and other IT purchases to later months in the fiscal year, partially offset by $13 million in IT contingency used as the result of adjusted 2020 Census operations due to COVID-19 beyond the IT contingency estimate. The positive variance through August against the original plan in 2020 Census non-IT operations is $2.262 billion, or 43 percent. This variance consists of $1.191 billion delayed spending in the field operations as a result of schedule adjustments, and $1.122 billion representing a portion of available contingency and additional appropriations that has not yet needed to be obligated. This variance is partially offset by a ?$51 million non?Field variance, primarily from a prior decision to increase funding above the original plan for the ICC contract to facilitate additional media purchases ahead of Census Day. While unused contingency contributes to the overall positive variance, this is a function of a budget decision last October to make all risk-based contingency available for peak operations. Decisions have been made to use risk-based contingency funds to support $570 million in unplanned obligations or commitments through August as the result of the operational adjustments. The funds used to date include funding field staff salaries related to the suspension of field operations, IT purchases for additional devices and licenses, additional media purchases to encourage self response, extending the communication efforts in the motivation and NRFU planning phases, purchases of personal protection equipment, and additional costs for the Fingerprint and CQA Contracts as the result of the operational timing adjustments. Enumerator overtime to support the timely completion of the NRFU operation was incurred in August as well. Umted States? U.S. Department Of Commerce Source: Commerce Business Systems; Decennial Budget Integration Tool census f1 8 ("Id '8 us. (FNsus BUREAU . 3 1 (OWNS-00V Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 61 of 153 Status Reporting: Nonresponse Followup for the 2020 Decennial Census Periodic Reporting: Release for September 21, 2020 CUI//PRIVILEGE//DELIB/FEDCON 1 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 62 of 153 Periodic Performance Management Reports Table of Contents Report Title Slide Number 2020 Census: Nonresponse Followup At A Glance 3 2020 Census: Nonresponse Followup Progress 4 2020 Census: Nonresponse Followup Progress and Cost 5 2020 Census: Nonresponse Followup Enumerator Staffing 6 2020 Census: Nonresponse Followup Enumerator Productivity Curve 7 2020 Census: Nonresponse Followup Enumerator Work Hours 8 2020 Census: Housing Unit Enumeration Progress by State 9 2020 Census: Nonresponse Followup Impact of California Wildfires 10 2020 Census: Nonresponse Followup Impact of Oregon Wildfires 11 2020 Census: Nonresponse Followup Impact of Washington Wildfires 12 2020 Census: Nonresponse Followup Areas Indirectly Impacted by Wildfires 13 2020 Census: Nonresponse Followup Areas Impacted by Hurricane Sally 14 2020 Census: Nonresponse Followup Challenge Areas by State 15-26 2020 Census: Nonresponse Followup Enumerator Staffing Status for Challenge Areas by State 27 2020 Census: Nonresponse Followup Budgetary Contingency Usage Status 28 Appendix 29-32 CUI//PRIVILEGE//DELIB/FEDCON 2 Case5.20- c?v- ?05799 LHK Document 233 Filed 09/29/20 Page 63 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup At A Glance September 21, 2020 General Self-Response Rate: 66.1% (97.80 Housing Units) Total Housing Units Enumerated: 95.4% 3 States have over 99% of their housing units enumerated 34 States have over 95% of their housing units enumerated 47 States and DC have over 90% of their housing units enumerated 3 States have less than 90% of their housing units enumerated 135 ACOS have completed over 90% of their NRFU workload 220 ACOs have completed over 80% of their NRFU workload Timing Days in Operation: 53 - Days Elapsed: 43 - Days Remaining: 10 Staffing Selections. 1, 032 4,38 Invited to Training: 681,923 - Enumerators Hired Since January 1, 2020: 432,280 Completed Training: 343,621 Currently in Training: 68,157 Scheduled for Replacement Training: 10,575 Cumulative Replacement Training (8/6 to date): 147,522 - Enumerator Separations (8/1 to date): 143,648 - Active: 214,748 Travel Enumerators: 12,421 Calculated Staff Needs - Remaining workload: 7,716,227 cases - Remaining weeks: 1.43 - Average cases per week: 5,395,963 Average cases per hour: 1.55 Needed hours per week: 3,481,266 - Average enumerator hours per week: 19 Required average enumerators 183,225 To complete by 9/30 Required average enumerators 141,999 (assuming 2 cases/hour) United States? U.S. Department of Commerce nsus (moulu and Slallslu U.S. Bureau ccnsuSIIOV Progress Current Workload: 63,218,364 Completed Cases: 55,502,137 Planned Completed Cases: 54,010,410 Remaining Workload: 7,716,227 Enumerator Productivity - Average Hours Worked Per Week (9/10 - 9/16): 20.3 Average Cases Completed Per Hour: 2.07 Planned Cases Completed Per Hour: 1.55 Contingency Budget Contingency Available (as of 3/14/20): $2,030 Expected Contingency Uses for COVID- 19: $1,106 Contingency Approvals (through 7/31): $934 Remaining Contingency: (through 7/31): $924 - Uncommitted Remaining Contingency: $187 Planned Actual Overtime Enumerator Awards Other Total U.) Case Document 233 Filed 09/29/20 Page 64 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Progress Case Progress for Field Enumeration Status: . On Track 100 Data current as of: September 21, 2020 80 Start Date: August 9, 2020 60 Completion Date: September 30, 2020 Notes: 40 Current workload reflects all case types. Data are charted beginning with soft 20 launch. Current Workload: 63,218,364 Actual Completed Cases: 55,502,137 Planned Completed Cases: 54,010,410 Cases Completed by Self-Response: 0 6343941 0? ?New? 035%) 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 Remaining Workload: 7.716.27 cases ?Actual Completed Cases ?Planned Completed Cases ?2010 Actual Percent Data as of 11:59 pm of the previous day US. Department of Commerce [1 and SIHIISIK 's US. CFNSUS BURFAU 4 CCHSUS-QOV CUnited States Bureau Case Document 233 Filed 09/29/20 Page 65 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Progress and Cost Status: Case Progress for Field Enumeration . On Track 100 80 Data current as of: September 21, 2020 60 40 Sta rt Date: Current Workload: 63,218,364 August 9, 2020 20 Actual Completed Cases: 55,502,137 Planned Completed Cases: 54,010,410 . . completlon Date. 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 September 30, 2020 Actual Total Cost Notes: Current workload reflects all 100 case types. Costs include 80 training and production costs for Enumerators and CFS. 50 Data are charted beginning 40 with soft launch. 20 Total Budget: $1,612,697,790 Cases Completed by Self-Response: . 0 6,143,041 (11.1% ofcompleted 0 Actual Cost. $1,080,325,329 (67.0/o) Remaining Workload8/30 9/6 9/ 13 9/20 9/27 7,716,227 oases Data as of 11:59 pm of the previous day Source: MOJO Hermes United States' U.S. Department of Commerce 5 census [1 and Stall?ll?. us. (FNsus BURFAU CCHSUS-OOV Case Document 233 Filed 09/29/20 Page 66 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Staffing Status: . On Track Data current as of: September 21, 2020 Completion Date: September 30, 2020 Notes: Enumerator Training No Show Rate: 34.5% Enumerator Training No Show Rate for the past week: 20.4% 147,522 enumerators have attended replacement training since August 6, 2020. 143,648 enumerators have separated employment since August 1, 2020. United States ensus US. Bureau CCHSUSQOV Selected Invited to Training Enumerators Hired Since 1/1/2020 Completed Training in Training Active Scheduled for Replacement Training U.S. Department of Commerce and Slalislu Administration Nonresponse Followup Onboarding Status 1,032,438 681,923 432,280 343,621 68,157 214,748 0 10,575 200,000 400,000 600,000 800,000 1,000,000 1,200,000 Source: 2020 Applicant Summary Report 6 Case Document 233 Filed 09/29/20 Page 67 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Productivity Curve Status: . On Track Productivity (Cases per Hour) for the NRFU Operation by Day 4 Cases Completed per Hour for Day: 1.56 Data current as Of: Cumulative Cases Completed per Hour: 2.07 September 21, 2020 3 Start Date: August 9, 2020 Completion Date: September 30, 2020 Notes: Cases per hour include cases that were resolved by 1 enumeration, administrative records, or self-response. Data are charted beginning with soft launch 7/16 7/23 7/30 8/6 8/13 8/20 8/27 9/3 9/10 9/17 9/24 10/1 ?Daily Cases per Hour ?Cumu ative Cases per Hour Data as of 11:59 pm of the previous day United States Census Bureau U-S- Department Of Commerce Source: NRFU Resolved Cases by Day Report [1 5 ("Id us. (FNsus BURFAU 7 ccnsusoov Case Document 233 Filed 09/29/20 Page 68 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Work Hours Status: . On Track Average Enumerator Hours Worked per Week 25 Data current as of: September 21 2020 20 I Completion Date: 15 September 30, 2020 10 Notes: Preliminary Data - pending receipt of actual payroll 5 data Planned: 19.0 hours/week Actual: 20.3 hours/week 8/6- 8/13- 8/20- 8/27- 9/3- 9/10- 9/17- 9/24- 8/12 8/19 8/26 9/2 9/9 9/16 9/23 9/30 Percentage of Enumerators by Hours Worked of Enumerators of Enumerators of Enumerators Week of that Worked 19 that Worked 19-24 that Worked 25+ Hours Hours Hours 9/10-9/16 46.28% 14.07% 39.65% United States? U.S. Department of Commerce M010 Hermes ce "5 us Administration 8 Bum? CCMUS-00V CU LEG Case Document 233 Filed 09/29/20 Page 69 of 153 e: ercen a es ma no sum due oroundin . Perl 0d lc Performa nce a nage ment Re ports launch" beginning July 16 and could have higher 2020 Census: Housing Unit Enumeration Progress by State Source: Census Data Lake, Unified Tracking System Percentages for the Tom do "0t indwe Data Current as of: September 21, 2020 homing ?nits in Puerto Rico- Percent of Percent of HUs HUs Percent of Percent of HUs HUs HUsthat HUs Enumerated Enumerated Weekly HUsthat HUs Enumerated Enumerated Weekly Self- Enumerated Current Prior Week Change Self- Enumerated Current Prior Week Change Responded in NRFU Week Responded in NRFU Week u.s. Total 66.1% 29.2% 95.4% 91.8% 3.5% Nebraska 71.4% . 25.1% 96.5% . 93.1% A 3.3% West Virginia A 56.0% A 43.9% A 99.8% A 99.2% A 0.7% Tennessee A 65.4% A 30.8% A 96.2% A 92.8% A 3.4% Aldaho A 69.0% 30.8% 99.8% 99.3% 0.4% NewJersey 68.5% . 27.5% A 96.0% A 92.1% . 4.0% Hawaii 62.5% A 36.9% A 99.4% A 98.2% 1.3% A NewYork . 63.0% A 32.9% . 95.9% A 92.0% A 3.9% AMaine A 57.9% A 41.0% A 98.9% A 97.0% A 1.3% A Michigan 70.8% A 24.9% ., 95.7% A 92.0% A 3.7% AKansas 69.3% . 29.3% A 98.6% A 97.1% 1.5% AVirginia 70.6% 25.1% A 95.7% 92.6% A 3.1% Indiana 69.8% 28.7% 98.6% 96.8% 1.7% Texas 61.8% 33.8% A 95.6% . 90.8% A 4.8% Vermont A 60.0% A 38.5% A 98.5% A 95.6% A 2.9% A Nevada A 65.9% A 29.6% 95.4% A 91.4% A 4.0% Washington A 71.8% A 26.7% A 98.5% A 97.5% A 1.0% Colorado 69.3% A 25.8% A 95.1% A 91.9% A 3.2% Wisconsin A 71.8% A 26.5% 98.3% . 96.7% A 1.6% ASouth Dakota 66.7% A 27.5% A 94.2% A 90.6% A 3.6% Arkansas A 60.1% A 38.2% . 98.3% . 95.3% 3.0% A Delaware 64.1% A 30.1% 94.2% A 90.2% A 4.0% Connecticut 70.1% . 28.2% A 98.3% . 96.5% 1.8% A Iowa 70.8% . 23.3% . 94.1% A 89.4% A 4.7% 33:22: - 37:22: 3:32;: Oregon A 68.6% A 28.7% A 97.3% A 96.3% A 1.0% AOklahoma 60.3% A 33.5% AA 93.8% A 89.4% A 4.4% New Hampshire A 66.4% A 30.8% A 97.3% A 93.9% A 3.4% Wyoming 4 605% A 333% A 933% A 89.3% A 45% Missouri 65.3% 31.8% 97.1% 94.8% 2.4% Kentucky 67.8% 25.6% . 93.4% . 89.5% . 4.0% Alaska 53.8% 43.2% 97.0% 94.1% 3.0% Florida 62.9% 29.6% A 92.5% A 87.4% A 5.2% California 68.6% 28.4% A 97.0% A 94.5% 2.5% AArizona 63.1% A 29.0% . 92.1% A 85.9% 6.2% Illinois . 70.6% . 26.4% 95_9% . 94.7% A 23% A North Carolina . 62.3% 29.5% A 91.8% A 87.0% A 4.9% Ohio 701% 25.3% 95.9% 94_o% 29% New Mexico 57.3% 34.2% A 91.5% A 86.1% A 5.4% Massachusetts 68.6% 28.2% 96.8% 94.3% 2.5% Georgia 617% A 29.0% 90.7% A 84.7% A 6.0% North Dakota A 64.7% A 32.0% A 96.8% A 92.8% A 4.0% Mississippi 59.7% 30.6% A 90.3% A 84.6% A 5.7% Rhodelsland 64.5% 32.2% 96.7% 93.3% 3.4% South Carolina 60.1% 30.1% A 90.2% A 85.3% A 4.9% Maryland 703% A 253% A 955% A 93.3% 2.8% A Louisiana A 59.4% A 30.4% AA 89.8% A 84.7% A 5.0% 68.8% 27.7% 96.5% 93.7% 2.8% Montana 595% A 301% A 895% . 345% A 50% Alabama A 62.7% 25.6% A 88.4% 83.7% 4.7% United States' U.S. Department of Commerce Data as of 11:59 pm of the previous day census {At (gnu-NI!" and . 9 Bureau censusoov Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 70 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Impact of California Wildfires Source: Field Division, Airnow.gov – Environmental Protection Agency Data Current as of: September 21, 2020 California - Total NRFU Incomplete by State: 461,000 Location of Wildfires Air Quality Index Estimated Incomplete NRFU Cases for Areas Directly Impacted by Wildfires*: 51,452 Estimated Incomplete NRFU Cases for Areas Directly Impacted by Air Quality*: 58,487 Northern California Southern California *Potentially Impacted NRFU Workload (Remaining) estimated based upon NRFU data reported on 9/21 CUI//PRIVILEGE//DELIB/FEDCON 10 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 71 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Impact of Oregon Wildfires Source: Field Division, Airnow.gov – Environmental Protection Agency Data Current as of: September 21, 2020 Oregon - Total NRFU Incomplete by State: 52,000 Location of Wildfires Estimated Incomplete NRFU Cases for Areas Directly Impacted by Wildfires*: 10,729 *Potentially Impacted NRFU Workload (Remaining) estimated based upon NRFU data reported on 9/21 CUI//PRIVILEGE//DELIB/FEDCON 11 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 72 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Impact of Washington Wildfires Source: Field Division, Airnow.gov – Environmental Protection Agency Data Current as of: September 21, 2020 Washington - Total NRFU Incomplete by State: 51,000 Location of Wildfires Estimated Incomplete NRFU Cases for Areas Directly Impacted by Wildfires*: 10,611 *Potentially Impacted NRFU Workload (Remaining) estimated based upon NRFU data reported on 9/21 CUI//PRIVILEGE//DELIB/FEDCON 12 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 73 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Areas Indirectly Impacted by Wildfires Source: Field Division, Airnow.gov – Environmental Protection Agency Data Current as of: September 21, 2020 Nevada Total NRFU Incomplete: 60,000 Estimated Incomplete NRFU Cases for Impacted Area*: 13,693 *Potentially Impacted NRFU Workload (Remaining) estimated based upon NRFU data reported on 9/21 CUI//PRIVILEGE//DELIB/FEDCON 13 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 74 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Areas Impacted by Hurricane Sally Source: Field Division, Airnow.gov – Environmental Protection Agency Data Current as of: September 21, 2020 Alabama Total NRFU Incomplete: 297,000 Estimated Incomplete NRFU Cases for Impacted Area*: 45,142 Florida Total NRFU Incomplete: 773,000 Estimated Incomplete NRFU Cases for Impacted Area*: 70,218 CUI//PRIVILEGE//DELIB/FEDCON 14 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 75 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 Alabama % of HUs that Self Responded 62.7% % of HUs Enumerated in NRFU 25.6% % of HUs Enumerated 88.4% Remaining Enumeration Workload 297,000 Staffing Adjustments Contingency Training daily at all ACOs; Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs; Remote enumerators doing phone work only; Supplemental management support from high production ACOs. Local media coverage on CBS TV channels with commercials by City Council City of Birmingham, radio commercials, Partnership Coordinator participated in Congressional Town hall meeting with Rep. Terri Sewell Terri Talks with 3 county commissioners from counties with lowest self response rates. Over 5 MQAs were completed or scheduled through this weekend. We experienced limited production from enumerators 9/15/20 – 9/16/20; Enumerators are making use of telephone capability to reach housing units in areas impacted by Hurricane Sally. Selected this week: 607 Hired this week: 319 Travel Teams: 277 enumerators working in Alabama Active Enumerators: 3,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 15 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 76 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 Arizona % of HUs that Self Responded Staffing Adjustments Contingency Enumerators from the LA and NY regions. Selected this week: 1,260 63.1% % of HUs Enumerated in NRFU Re-contacting enumerators to press for one more week of work and to boost available work hours. 29.0% % of HUs Enumerated Key area of focus is Window Rock ACO. (62% complete). Travel teams continue to arrive and deploy there. 92.1% Remaining Enumeration Workload Hired this week: 516 Travel Teams: 776 enumerators working in Arizona Active Enumerators: 4,760 258,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 16 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 77 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 Florida % of HUs that Self Responded 62.9% % of HUs Enumerated in NRFU 29.6% % of HUs Enumerated 92.5% Remaining Enumeration Workload 773,000 Staffing Adjustments Contingency Training daily at all ACOs; Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs; Remote enumerators doing phone work only; Supplemental management support from high production ACOs. Assign large Buildings or Addresses close to each other when possible. Ensure all Blitzers have work assigned. Assign 12 hours to ALL with availability because the more cases they have the more they work so even if they have 2 hours of availability assign more. The Seminole Tribe of Florida has not responded to communications at the local or regional level. Reservation and Tribal Lands are closed to outsiders. They do not want Census staff on their lands. Partnership Coordinator, Juanita Mainster, is working with Seminoles Indian land, but has yet to gain access. We experienced limited production from enumerators 9/15/20 – 9/16/20; Enumerators are making use of telephone capability to reach housing units impacted by Hurricane Sally. Selected this week: 3,429 Hired this week: 2,518 Travel Teams: 1,093 enumerators working in Florida Active Enumerators: 14,967 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 17 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 78 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 Georgia % of HUs that Self Responded 61.7% % of HUs Enumerated in NRFU 29.0% % of HUs Enumerated 90.7% Remaining Enumeration Workload 451,000 Staffing Adjustments Contingency Sending Enumerators from CH, PH and NY Regions. Selected this week: 727 Training daily at all ACOs. Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs. Supplemental management support from high production ACOs and RCC. Released poor performing managers. Census Field Supervisors are required to enumerate a minimum of 3 hours daily. Maximizing use of phones for some enumerators. Blitzing areas. Calling campaign to get all activated enumerators to enter work availability. Blitz enumeration in Low Response tracts. Mobile MQA across the state – supplemented by efforts from partners. Hired this week: 703 Travel Teams: 1,205 enumerators working in Georgia Active Enumerators: 6,972 We experienced limited production from enumerators 9/15/20 – 9/16/20; Enumerators are making use of telephone capability to reach housing units impacted by Hurricane Sally. Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 18 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 79 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 Louisiana % of HUs that Self Responded 59.4% % of HUs Enumerated in NRFU 30.4% % of HUs Enumerated 89.8% Remaining Enumeration Workload 233,000 Staffing Adjustments Contingency Training daily at all ACOs; Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs; Remote enumerators doing phone work only. Engaged Hurricane Laura evacuees at state sponsored hotel sites in Shreveport, resulting in 59 households self responding. Canvassed 4 Red River Parish housing properties (2 senior 2 multi family ) encouraging self response and awareness. Worked with local government of Calcasieu Parish to identify and schedule weekend blitz of canvassing multiple simultaneous hot and grocery food giveaways, disaster recovery buckets, and disaster recovery giveaways. Partnered with United Way Louisiana to have access to recovery assistance locations being scheduled across NWLA. Evacuated Lake Charles enumerators working in other parts of the state of Louisiana. Selected this week: 549 Hired this week: 392 Travel Teams: 1,229 enumerators working in Louisiana Active Enumerators: 3,396 We experienced limited production from enumerators 9/15/20 – 9/16/20; Enumerators continue to make use of telephone capability to reach housing units in areas impacted by Hurricane Sally. Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 19 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 80 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 Mississippi % of HUs that Self Responded 59.7% % of HUs Enumerated in NRFU 30.6% % of HUs Enumerated 90.3% Remaining Enumeration Workload 143,000 Staffing Adjustments Contingency Travel enumerators from adjacent ACOs. Training daily at all ACOs; Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs. Continuously promoting the enumerator award program. Designated these areas for telephone contact. Staff met with/communicated with supervisors, mayors, police and businesses regarding NRFU, self-response, and the September 30th deadline. -Staff participated in established events including food distribution giveaways, community outreach events at grocery stores, and online Zoom meetings to discuss NRFU and answer questions regarding census takers in neighborhoods. We experienced limited production from enumerators 9/15/20 – 9/16/20; Enumerators continue to make use of telephone capability to reach housing units impacted by Hurricane Sally. Selected this week: 445 Hired this week: 222 Travel Teams: 280 enumerators working in Mississippi Active Enumerators: 2,181 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 20 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 81 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 Montana Staffing Adjustments Contingency % of HUs that Self Responded 59.5% % of HUs Enumerated in NRFU 30.1% % of HUs Enumerated Working with tribes on strategies to complete closeout, including telephone contact and information from tribal offices Selected this week: 18 Hired this week: 43 Travelers focused on NW Montana (Kalispell), rural counties North and East of Billings, and the 5 American Indian Reservations 89.6% Remaining Enumeration Workload Travel Teams: 160 enumerators working in Montana. Active Enumerators: 1,064 59,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 21 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 82 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 New Mexico % of HUs that Self Responded 57.3% % of HUs Enumerated in NRFU Contingency Staffing Adjustments Southern part of the state is doing well. As a result, travel teams are being sent to the northern part of the state. Selected this week: 34 Key focus is Window Rock workload in New Mexico. Hired this week: 88 34.2% Travel Teams: 51 enumerators from NY region in Window Rock % of HUs Enumerated 91.5% Remaining Enumeration Workload Active Enumerators: 1,711 86,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 22 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 83 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 North Carolina % of HUs that Self Responded Staffing Adjustments Contingency Training daily at all ACOs. Selected this week: 383 62.3% % of HUs Enumerated in NRFU Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs. Hired this week: 482 29.5% % of HUs Enumerated 91.8% Remaining Enumeration Workload 416,000 Supplemental management support from high production ACOs. Utilizing travel teams from higher performing ACOs. Maximizing use of technology with remote enumerators doing phone work only. Partnership assisting with unable to access (asst. living, gated communities etc.) to help gain access to complete enumeration. Travel Teams: 343 enumerators working in North Carolina Active Enumerators: 7,181 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 23 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 84 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 Oklahoma % of HUs that Self Responded Staffing Adjustments Contingency Sending travel teams from Wichita to Tulsa. Selected this week: 37 60.3% % of HUs Enumerated in NRFU Sending travel teams from San Antonio and Fort Worth, TX to Oklahoma. 33.5% Sending staff from Oklahoma County to lower performing ACOs. % of HUs Enumerated Supplemental management support from high production ACOs. 93.8% Remaining Enumeration Workload Hired this week: 126 Re-contacting enumerators to press for one more week of work and to boost available work hours. Travel Teams: 131 enumerators working in Oklahoma Active Enumerators: 2,066 118,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 24 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 85 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 South Carolina % of HUs that Self Responded Staffing Adjustments Contingency Training daily at all ACOs. Selected this week: 314 60.1% % of HUs Enumerated in NRFU Designated “Training” CFSs conducting all training at ACO; Moving enumerators from higher performing ACOs. Hired this week: 161 30.1% % of HUs Enumerated 90.2% Remaining Enumeration Workload Supplemental management support from high production ACOs. Internal blitz with teams of strong enumerators; continuous capstones; requesting more availability from active enumerators. CFS are required to close out a minimum of cases daily. Travel Teams: 148 enumerators working in South Carolina Active Enumerators: 3,410 256,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 25 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 86 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 Wyoming % of HUs that Self Responded 60.5% % of HUs Enumerated in NRFU Progress is furthest behind in the western part of the state, including Jackson Hole. Identifying enumerators from eastern Idaho to move in and assist. Selected this week: 3 Partnership is assisting with access to resort areas. Hired this week: 24 33.3% % of HUs Enumerated Staffing Adjustments Contingency Wind River at 85.0% complete. 93.8% Remaining Enumeration Workload Travel Teams: 132 enumerators working in Wyoming Active Enumerators: 602 18,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 26 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Periodic Performance Management Reports Page 87 of 153 2020 Census: Nonresponse Followup Enumerator Staffing Status for Challenge Areas by State Source: Field Division Data Current as of: September 21, 2020 Enumerators Selected This Week Enumerators Hired This Week Active Enumerators Travel Enumerators Remaining Enumeration Workload Alabama 607 319 3,000 277 297,000 Arizona 1,260 516 4,760 776 258,000 Florida 3,429 2,518 14,967 1,093 773,000 Georgia 727 703 6,972 1,205 451,000 Louisiana 549 392 3,396 1,229 233,000 Mississippi 445 222 2,181 280 143,000 Montana 18 43 1,064 160 59,000 New Mexico 34 88 1,711 51 86,000 North Carolina 383 482 7,181 343 416,000 Oklahoma 37 126 2,066 131 118,000 South Carolina 314 161 3,410 148 256,000 3 24 602 132 18,000 7,806 5,594 51,310 5,825 3,108,000 State Wyoming Total CUI//PRIVILEGE//DELIB/FEDCON 27 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 88 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Budgetary Contingency Usage Status Source: Decennial Budget Office Data Current as of: September 17, 2020 Notional Contingency Waterfall for Estimated Revised NRFU (in millions of $) Plan (as of 7/31) Contingency available on 3/14 Risk Based Contingency Secretarial Contingency Expected Contingency Uses for COVID-19 Actual COVID related approvals Remaining Potential COVID approvals Remaining Original Contingency Actual to Date (9/17) $2,030 $1,325 $705 $1,106 $934 $172 $924 $2,030 $1,325 $705 $1,106 $920 $186 $924 $70 $70 Remaining Contingency before acceleration efforts $994 $994 Potential Costs to Ensure Operational Continuity and Accelerate NRFU Additional Mailing and Advertising Training of additional NRFU enumerators (previously approved) Replacement training of 150k enumerators Additional overtime for NRFU enumerators Weekly enumerator award for exceeding 25 hrs/wk (Up to 5x) Enumerator retention award for 3 weeks of acceptable work above 25 hrs/wk (Up to 2x) CFS retention award for 3 weeks of acceptable work (Up to 2x) $702 $50 $64 $165 $100 $150 $150 $23 $46 $11.5 --$8.2 $26.2 --- Allowance for up to 10% increase in production hours due to unknown factors $106 -- Remaining Contingency for Unknowns $187 -- Additional contingency from estimated operational variance Notes • Actuals to Date represent approved purchases and incurred compensation expenses. • Bonuses accrue on a 2-week lag due to payroll validation requirements. CUI//PRIVILEGE//DELIB/FEDCON 28 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 89 of 153 Appendix CUI//PRIVILEGE//DELIB/FEDCON 29 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 90 of 153 Periodic Performance Management Reports Status Report Title Summary Slide Number 2020 Census: Questionnaire Assistance Inbound Calls Inbound call support continues. A return call option is available to callers who leave a message requesting this option. 31 2020 Census: Monthly FY 2020 Budget Execution Report Fiscal Year 2020 budget execution is managing budget to address critical program needs. 32 Legend Not Applicable Completed On Track Management Focus CUI//PRIVILEGE//DELIB/FEDCON Requires Attention 30 Case Document 233 Filed 09/29/20 Page 91 of 153 Periodic Performance Management Reports 2020 Census: Questionnaire Assistance Inbound Calls Status: Total Inbound Call Volume (PTD) Calls Offered to CSRs by Language . On Track 9/6 - 9/12 9/13-9/19 pm pm . Chinese En Puerto Rico 96 69 3 673 0.1% Data current as Of. English Spanish ITY Mandarin Vietnamese All Other 9 I September 19 2020 87.496. 10.5%. 1.2% 0.2% I 0.1% as 0.7% I Spanish 9,231 8,704 353,309 7.2% I Key performance Metrics (PTD) Spanish Puerto Rico 1,391 1,096 50,908 1.0% Completion Date. planned Actual Chinese Mandarin 283 229 13,214 0.3% Total Inbound Call Volume 11,896,821 12,943,778 . 0 September 30? 2020 De?ection Rate 470% 62.0% Chinese Cantonese 186 177 11,039 0.2 /o Servuce Level - 30 Seconds 80.0% 71.7% Vietnamese 132 188 14,091 0.3% Average Handle Time 9:04 9:24 Korean 213 206 14,392 0.3% Notes: Inbound Call Volume Russian 113 97 7,558 0.2% To date, 60,497 callers have . PTO-L :w k: Arabic 69 64 4,529 0.1% requested the callback option. Total Inbound (an as 12,701,846 These callbacks have resulted Tagabg 31 33 2323 04% in 22,336 completed mm Week; polish 41 28 2,669 0.1% . . 12,191,639 lnterVIews and 6,092 callers Call Volume French 26 17 1,303 00% being provided assistance. ?Dias, Wed: 368512 Haitian Creole 89 90 3,028 0.1% Direct to C58 Portuguese 46 53 2,125 0.0% 9mm, We?: ?65524 Japanese 36 25 2,479 0.1% m" Last 9158*; 333,333 925 719 44,582 0.9% Group Quarters 59 54 5,139 0.1% 0M 2~1 4M 6M 8M 10M 12m 14M 16M Inbound Calls Total 154,569 135,893 4,902,417 100.09% Source: Daily Brie?ng Deck: Census Questionnaire Assistance US. Department of Commerce ononm and Stallslu 8 Administration us. CFNsus BURFAU 31 census-00V CUnited States? ensus Bureau Periodic Perfo Erna?ta-W?agewweaewn?m Page 92 of 153 2020 Census: FY 2020 Budget Execution Report Status: 0 On Track Data current as of: August 31, 2020 Completion Date: September 30, 2020 Notes: The data are updated following the financial close?out of the previous month, typically about five business days into the next month. FY 2020 Actual Budget Execution for the 2020 Census Program - Commitments and Obligations through 8/31/2020 A $1,725 $5,273 $6,998 $248 $1 432 $1 680 $1,477 $3,841 $5,318 $1,664 $3,011 $4,675 $261 $310 $570 $1,404 $2,702 $4,105 $61 3.6% $2,262 42.9% $2,323 33.2% 513 $1,122 $1,110 $0 $1,191 $1,191 $74 $51 $23 High-Level Variance Explanations: In light of the pandemic, the U.S. Census Bureau adjusted 2020 Census operations while ensuring a complete and accurate count of all communities. These adjustments have resulted in positive variances due to schedule adjustments, offset by additional obligations needed to support operational adjustments through the usage of available contingency funding. The total variance for the resources planned to be available through August is $2.323 billion, or 33 percent. Below outlines the breakdown of the total variance: The positive variance through August against the original plan in 2020 Census IT systems and operations is $61 million, or 4 percent. The positive variance is the result of relatively routine minor timing adjustments in contract actions and other IT purchases to later months in the fiscal year, partially offset by $13 million in IT contingency used as the result of adjusted 2020 Census operations due to COVID-19 beyond the IT contingency estimate. The positive variance through August against the original plan in 2020 Census non-IT operations is $2.262 billion, or 43 percent. This variance consists of $1.191 billion delayed spending in the field operations as a result of schedule adjustments, and $1.122 billion representing a portion of available contingency and additional appropriations that has not yet needed to be obligated. This variance is partially offset by a ?$51 million non?Field variance, primarily from a prior decision to increase funding above the original plan for the ICC contract to facilitate additional media purchases ahead of Census Day. While unused contingency contributes to the overall positive variance, this is a function of a budget decision last October to make all risk-based contingency available for peak operations. Decisions have been made to use risk-based contingency funds to support $570 million in unplanned obligations or commitments through August as the result of the operational adjustments. The funds used to date include funding field staff salaries related to the suspension of field operations, IT purchases for additional devices and licenses, additional media purchases to encourage self response, extending the communication efforts in the motivation and NRFU planning phases, purchases of personal protection equipment, and additional costs for the Fingerprint and CQA Contracts as the result of the operational timing adjustments. Enumerator overtime to support the timely completion of the NRFU operation was incurred in August as well. Umted States? U.S. Department Of Commerce Source: Commerce Business Systems; Decennial Budget Integration Tool census f1 8 ("Id '8 us. (FNsus BUREAU . 32 (OWNS-00V Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 93 of 153 Status Reporting: Nonresponse Followup for the 2020 Decennial Census Periodic Reporting: Release for September 28, 2020 CUI//PRIVILEGE//DELIB/FEDCON 1 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 94 of 153 Periodic Performance Management Reports Table of Contents Report Title Slide Number 2020 Census: Nonresponse Followup At A Glance 3 2020 Census: Nonresponse Followup Progress 4 2020 Census: Nonresponse Followup Progress and Cost 5 2020 Census: Nonresponse Followup Enumerator Staffing 6 2020 Census: Nonresponse Followup Enumerator Productivity Curve 7 2020 Census: Nonresponse Followup Enumerator Work Hours 8 2020 Census: Service-Based Enumeration 9 2020 Census: Service-Based Enumeration – Targeted Non-Sheltered Outdoor Locations 10 2020 Census: Service-Based Enumeration – Enumerators in Action 11 2020 Census: Housing Unit Enumeration Progress by State 12 2020 Census: Nonresponse Followup Enumerator Staffing Status for Challenge Areas by State 13 2020 Census: Nonresponse Followup Challenge Areas by State 2020 Census: Nonresponse Followup Budgetary Contingency Usage Status Appendix 14-23 24 25-28 CUI//PRIVILEGE//DELIB/FEDCON 2 Case5.20- c?v- --05799 LHK Document 233 Filed 09/29/20 Page 95 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup At A Glance September 28, 2020 General Self-Response Rate: 66.4% (98.21 Housing Units) Total Housing Units Enumerated: 97.9% 15 States and the Commonwealth of Puerto Rico have over 99% of their housing units enumerated 45 States, DC, and the Commonwealth of Puerto Rico have over 95% of their housing units enumerated 5 States have between 90% - 95% of their housing units enumerated 224 ACOs have completed over 90% of their NRFU workload 246 ACOs have completed over 80% of their NRFU workload Timing Days in Operation: 53 Days Elapsed: 50 Days Remaining: 3 Staffing Selections. 1,035, 605 Invited to Training: 689,572 - Enumerators Hired Since January 1, 2020: 435,100 Completed Training: 347,753 Currently in Training: 67,607 Scheduled for Replacement Training: 5,974 Cumulative Replacement Training (8/6 to date): 150,895 - Enumerator Separations (8/1 to date): 130,631 - Active: 188,659 Travel Enumerators: 22,956 United States? U.S. Department of Commerce nsus onoum and SlalIslII Adrnunsudlion US. Bureau consus?ov Progress Current Workload: 63,522,248 Completed Cases: 59,734,966 Planned Completed Cases: 60,825,581 Remaining Workload: 3,787,282 Enumerator Productivity - Average Hours Worked Per Week (9/17 - 9/23): 19.1 - Average Cases Completed Per Hour: 2.01 Planned Cases Completed Per Hour: 1.55 Contingency Budget Contingency Available (as of 3/14/20): $2,030 Expected Contingency Uses for COVID- 19: $1,106 Contingency Approvals (through 7/31): $934 Remaining Contingency: (through 7/31): $924 - Uncommitted Remaining Contingency: $187 Planned Actual Overtime Enumerator Awards Other Total U.) Case Document 233 Filed 09/29/20 Page 96 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Progress Case Progress for Field Enumeration Status: . On Track 100 Data current as of: September 28, 2020 80 Start Date: August 9, 2020 60 Completion Date: Notes: 40 Current workload reflects all case types. Data are charted beginning with soft 20 launch. Current Workload: 63,522,248 Actual Completed Cases: 59,734,966 Planned Completed Cases: 60,825,581 Cases Completed by Self-Response: 0 6250.502 0? ?New? cases) 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 Remaining Workload: 3.787.282 cases ?Actual Completed Cases ?Planned Completed Cases ?2010 Actual Percent Data as of 11:59 pm of the previous day United States? US. Department of Commerce ce "5 us [1 and SIHIISIK 's US. CFNSUS BURFAU 4 census.qu Case Document 233 Filed 09/29/20 Page 97 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Progress and Cost Status: Case Progress for Field Enumeration . On Track 100 80 Data current as of: September 28, 2020 60 40 Sta rt Date: Current Workload: 63,522,248 August 9, 2020 20 Actual Completed Cases: 59,734,966 Planned Completed Cases: 60,825,581 . . completlon Date. 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 Notes: Actua'm' 0 Current workload reflects all 100 case types. Costs include 80 training and production costs for Enumerators and CFS. 50 Data are charted beginning with soft launch. 40 Total Budget: $1,612,697,790 Actual Cost: $1,199,058,607 20 Cases Completed by Self-Response: 6,250,502 (10.5% of completed cases) 0 Remaining Workload8/3,787,282 oases Data as of 11:59 pm of the previous day Source: MOJO Hermes United States' U.S. Department of Commerce 5 ce "5 us [1 and Stall?ll?. us. (FNsus BURFAU Bum? CU Case Document 233 Filed 09/29/20 Page 98 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Staffing Status: . On Track Data current as of: September 28, 2020 Completion Date: Notes: Enumerator Training No Show Rate: 34.8% Enumerator Training No Show Rate for the past week: 15% 150,895 enumerators have attended replacement training since August 6, 2020. 130,631 enumerators have separated employment since August 1, 2020. United States ensus US. Bureau CCHSUSQOV Selected Invited to Training Enumerators Hired Since 1/1/2020 Completed Training in Training Active Scheduled for Replacement Training U.S. Department of Commerce and Slalislu Administration Nonresponse Followup Onboarding Status 435,100 347,753 67,607 188,659 0 5,974 200,000 1,035,605 689,572 400,000 600,000 800,000 1,000,000 1,200,000 Source: 2020 Applicant Summary Report 6 Case Document 233 Filed 09/29/20 Page 99 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Productivity Curve Status: . On Track Productivity (Cases per Hour) for the NRFU Operation by Day Cases Completed per Hour for Day: 1.38 Data current as 0f: Cumulative Cases Completed per Hour: 2.01 September 28, 2020 Start Date: August 9, 2020 Completion Date: Notes: Cases per hour include cases that were resolved by 1 enumeration, administrative records, or self-response. Data are charted beginning with soft launch 7/16 7/23 7/30 8/6 8/13 8/20 8/27 9/3 9/10 9/17 9/24 10/1 ?Daily Cases per Hour ?Cumu ative Cases per Hour Data as of 11:59 pm of the previous day U-S- Department Of Commerce Source: NRFU Resolved Cases by Day Report [1 5 ("Id us. (FNsus BURFAU 7 ccnsusoov CUnited States Bureau Case Document 233 Filed 09/29/20 Page 100 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Enumerator Work Hours Status: . On Track Average Enumerator Hours Worked per Week 25 Data current as of: Se tember 28, 2020 A 20 3 Completion Date: 15 Notes: 10 Preliminary Data - pending receipt of actual payroll 5 data. Planned: 19.0 hours/week Actual: 19.1 hours/week 8/6- 8/13- 8/20- 8/27- 9/3- 9/10- 9/17- 9/24- 8/12 8/19 8/26 9/2 9/9 9/16 9/23 9/30 Percentage of Enumerators by Hours Worked of Enumerators of Enumerators of Enumerators Week of that Worked 19 that Worked 19-24 that Worked 25+ Hours Hours Hours 9/17-9/23 46.28% 14.07% 39.65% United States? U.S. Department of Commerce M010 Hermes census (""13thth US. CFNSUS BURFAU 8 Bum? CCMUS-00V CU LEG Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 101 of 153 Periodic Performance Management Reports 2020 Census: Service-Based Enumeration Source: Field Division Data Current as of: September 28, 2020 Purpose: Service-Based Enumeration (SBE) is conducted at service-based locations and targeted non-sheltered outdoor locations (TNSOLs) to provide an opportunity for people experiencing homelessness to be included in the census. These service locations include: emergency and transitional shelters (with sleeping facilities) for people experiencing homelessness, soup kitchens, and regularly scheduled mobile food vans. Timing: SBE: September 22 – September 24, 2020 TNSOLs: September 23 (7:00pm) – September 24 (6:00am) Workload: Initial Workload: 39,304 SBE Adds: 12,244 Current Workload: 53,548 (Half on the West Coast) – Enumeration 100% Complete Emergency and Transitional Shelters: 10,423 – Enumeration 100% Complete Soup Kitchens: 5,474 – Enumeration 100% Complete Regularly Scheduled Mobile Food Vans: 700 – Enumeration 100% Complete Targeted Non-sheltered Outdoor Locations (TNSOLs): 36,951 – Enumeration 100% complete Check-in and shipment of materials for keying is ongoing. Staffing: Approximately 40,000 Enumerators 9 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Periodic Performance Management Reports Page 102 of 153 2020 Census: Service-Based Enumeration –Targeted Non-Sheltered Outdoor Locations Source: Field Division Data Current as of: September 28, 2020 Impact of Civil Unrest: TNSOLs enumeration completed later in four cities: • Lexington, KY • Louisville, KY • Austin, TX • Dallas, TX 10 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 103 of 153 Periodic Performance Management Reports 2020 Census: Service-Based Enumeration – Enumerators in Action Source: Field Division Data Current as of: September 28, 2020 11 CUI//PRIVILEGE//DELIB/FEDCON Case Document 233 Filed 09/29/20 Page 104 of 153 e: ercen roundin . IrilmitedpnumbtergofareZS were partoftthe NRFU 5sfft launch" beginning July 16 and could have higher 2020 Census: Housing Unit Enumeration Progress by State Percentages for the U.S. Total do not include Source: Census Data Lake, Unified Tracking System Data Current as of: September 28, 2020 housmg "nits in Puerto Rico' Percent of Percent of HUs HUs Percent of Percent of HUs HUs HUs that HUs Enumerated Enumerated Weekly HUs that HUs Enumerated Enumerated Weekly Self- Enumerated Current Prior Week Change Self- Enumerated Current Prior Week Change Responded in NRFU Week Responded in NRFU Week 0.5. Total 66.4% . 31.5% 97.9% . 95.4% 2.6% ?Texas 62.1% 36.4% .. 98.5% . 95.6% . 2.9% ?WestVirginia 56.0% 43.9% . 99.9% . 99.8% 0.1% 69.0% 29.4% 98.4% 96.5% 1.9% _Idaho 69.1% . 30.7% . 99.8% . 99.8% 0.0% New York 63.4% 35.0% 98.4% 95.9% 2.5% Hawaii . 62.7% 37.1% 99.8% 99.4% . 0.3% Nevada A 66.1% A 32.2% A 98.3% A 95.4% A 2.9% Maine 579% . 41-8% . 997% . 989% . 0-9% Michigan 71.0% 27.3% 98.2% 95.7% 2.5% Vermont 601% . 395% . 995% . 985% . 10% Virginia 70.9% 27.3% 98.2% 95.7% 2.5% Arkansas . 503% . 393% . 995% . 933% . 13% .Tennessee 65.6% A 32.5% 98.1% A 96.2% A 2.0% _lndiana . 70.0% . 29.5% . 99.5% . 98.6% 0.9% - Iowa 711% A 26.8% A 973% A 94.1% A 33% Kansas 69.4% . 30.0% 99.4% . 98.6% 0.8% . Wyoming A 60.7% A 372% A 979% A 93.8% i 42% Connecticut 70.3% . 29.1% 99.4% . 98.3% . 1.1% .oelaware 64.3% 33_4% 971% 942% 35% . 541% . 45-3? . 994% . 970:? - 23:4 AColorado A 69.5% A 27.9% A 97.5% A 95.1% A 2.4% 321mm? - 332:: $230: 33:32 . 332;: 3'3; Oklahoma 60.6% . 36.7% 97.2% . 93.8% . 3.4% . . - Kentucky 67.9% 29.1% 97.0% 93.4% 3.6% ~New Hampshire 66.6% . 32.7% 99.3% 97.3% 2.0% . South Dakota wisconsin 71.9% 27.3% . 99.2% . 98.3% 0.9% Minnesota 74.8% . 24.3% 99.1% . 97.9% 1.2% . 233:: 63.0% 33.9% 96.9% 93.9% 3.0% North Dakota 64.9% 34.0% 98.9% 96.8% 2.2% -- ARhodelsland A 64.9% A 34.0% A 98.8% A 96.7% A 2.1% A Fl?r'da 632% 314% . 965% . 925% 41% Nebraska A 71.6% A 27.2% A 98.8% A 96.5% A 2.3% . 635% - 329% - 964% . 921% - 43% Missouri 65.5% 33.2% 98.7% 97.1% . 1.6% NorthCarollna 62.7% 33.5% 96.2% . 91.8% . 4.3% AOhio 70.3% 284% 98_7% 969% 1.8% ?New Mexico 57.9% . 38.2% 96.1% 91.5% . 4.6% California A 68.9% A 29.8% A 98.7% A 97.0% A 1.7% AGeorgia 611% 334% . 955% . 907% 43% 70.8% A 27.8% A 98.7% A 96.9% 1.7% A Mississippi . 599% . 351% . 943% . 903% . 47% Massachusetts . 68.8% 29.8% 98.7% . 96.8% . 1.8% ?South Carolina . 604% . 345% . 943% . 902% . 4-7% NewJersey 68.8% 29.8% 98.6% 96.0% 2.6% Montana 599% 343% . 947% 895% . 51% Maryland 70.6% 28.0% 98.6% 96.6% 2.0% Louisiana 59.7% . 34.6% 94.3% 89.8% . 4.5% Oregon A 68.8% A 29.8% A 98.5% A 97.3% A 1.2% Alabama 63.0% 30.0% 93.0% 88.4% 4.6% United States? U.S. Department of Commerce A A Data as of 11:59 pm of the previous day census {Jr (gnu-NI!" and . .tFNsus BURFAU 12 Bureau ccnsusaov Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Periodic Performance Management Reports Page 105 of 153 2020 Census: Nonresponse Followup Enumerator Staffing Status for Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 State Enumerators Enumerators Selected Hired Since 09/08/20 Since 09/08/20 Active Enumerators Travel Enumerators Remaining Enumeration Workload Alabama 668 373 2,947 521 178,000 Arizona 1,534 1,014 4,364 1,154 118,000 Florida 4,632 3,078 13,843 1,281 350,000 Georgia 924 994 6,154 1,367 220,000 Louisiana 630 384 3,288 1,527 130,000 Mississippi 528 345 2,114 377 74,000 Montana 63 76 1,117 227 30,000 New Mexico 34 110 1,682 216 39,000 North Carolina 357 477 6,279 628 195,000 South Carolina 410 225 3,067 250 133,000 9,780 7,076 44,855 7,548 1,467,000 Total CUI//PRIVILEGE//DELIB/FEDCON 13 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 106 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 Alabama % of HUs that Self Responded Staffing Adjustments Contingency Continue to make broad use of travel teams and new hires. Selected since 09/08/20: 668 63.0% % of HUs Enumerated in NRFU Making adjustments to work assignment algorithms to maximize the work that is available to staff. 30.0% % of HUs Enumerated 93.1% Hired since 09/08/20: 373 Making broader use of proxy interviews to close cases. Continue to increase travelers. Remaining Enumeration Workload Travel Teams: 521 enumerators working in Alabama Active Enumerators: 2,947 178,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 14 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 107 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 Arizona % of HUs that Self Responded Staffing Adjustments Contingency Enumerators from the LA and NY regions. Selected since 09/08/20: 1,534 63.5% % of HUs Enumerated in NRFU Re-contacting enumerators to press for one more week of work and to boost available work hours. 32.9% % of HUs Enumerated 96.4% Remaining Enumeration Workload 118,000 Key area of focus is Window Rock ACO. Travel teams continue to arrive and deploy there. Received approval from the Navajo Nation to allow enumerators to work on reservation without tribal escorts. Continue to increase travelers. Hired since 09/08/20: 1,014 Travel Teams: 1,154 enumerators working in Arizona Active Enumerators: 4,364 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 15 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 108 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 Florida % of HUs that Self Responded 63.2% % of HUs Enumerated in NRFU Staffing Adjustments Contingency Assign large Buildings or Addresses close to each other when possible. Ensure all Blitzers have work assigned. Assign 12 hours to ALL with availability because the more cases they have the more they work so even if they have 2 hours of availability assign more. 33.4% % of HUs Enumerated 96.6% Remaining Enumeration Workload Making adjustments to work assignment algorithms to maximize the work that is available to staff. Making broader use of proxy interviews to close cases. Continue to increase travelers. 350,000 Selected since 09/08/20: 4,632 Hired since 09/08/20: 3,078 Travel Teams: 1,281 enumerators working in Florida Active Enumerators: 13,843 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 16 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 109 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 Georgia % of HUs that Self Responded 62.1% % of HUs Enumerated in NRFU 33.4% % of HUs Enumerated 95.5% Remaining Enumeration Workload Staffing Adjustments Contingency Sending Enumerators from CH, PH and NY Regions. Supplemental management support from high production ACOs and RCC. Released poor performing managers. Census Field Supervisors are required to enumerate a minimum of 3 hours daily. Maximizing use of phones for some enumerators. Blitzing areas. Calling campaign to get all activated enumerators to enter work availability. Making adjustments to work assignment algorithms to maximize the work that is available to staff. Making broader use of proxy interviews to close cases. 220,000 Continue to increase travelers. Selected since 09/08/20: 924 Hired since 09/08/20: 994 Travel Teams: 1,367 enumerators working in Georgia Active Enumerators: 6,154 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 17 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 110 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 Louisiana % of HUs that Self Responded 59.7% % of HUs Enumerated in NRFU Staffing Adjustments Contingency Making adjustments to work assignment algorithms to maximize the work that is available to staff without violating the TRO. Selected since 09/08/20: 630 Making broader use of proxy interviews to close cases. Hired since 09/08/20: 384 34.6% % of HUs Enumerated 94.3% Remaining Enumeration Workload Continue to increase travelers. Continue work with organizations serving displaced people from areas damaged by storm. Travel Teams: 1,527 enumerators working in Louisiana Active Enumerators: 3,288 130,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 18 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 111 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 Mississippi % of HUs that Self Responded 59.9% % of HUs Enumerated in NRFU 35.1% % of HUs Enumerated Travel enumerators from adjacent ACOs. Selected since 09/08/20: 528 Designated these areas for telephone contact. Making adjustments to work assignment algorithms to maximize the work that is available to staff. Hired since 09/08/20: 345 Making broader use of proxy interviews to close cases. Travel Teams: 377 enumerators working in Mississippi 94.9% Remaining Enumeration Workload Staffing Adjustments Contingency Continue to increase travelers. Active Enumerators: 2,114 74,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 19 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 112 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 Montana % of HUs that Self Responded 59.9% % of HUs Enumerated in NRFU 34.8% % of HUs Enumerated Staffing Adjustments Contingency Working with tribes on strategies to complete closeout, including telephone contact and information from tribal offices. Selected since 09/08/20: 63 Travelers focused on NW Montana (Kalispell), rural counties North and East of Billings, and the 5 American Indian Reservations. Hired since 09/08/20: 76 Continue to increase travelers. Travel Teams: 227 enumerators working in Montana. 94.7% Remaining Enumeration Workload Active Enumerators: 1,117 30,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 20 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 113 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 New Mexico % of HUs that Self Responded 57.9% % of HUs Enumerated in NRFU Staffing Adjustments Contingency Southern part of the state is doing well. As a result, travel teams are being sent to the northern part of the state. Selected since 09/08/20: 34 Key focus is Window Rock workload in New Mexico. Hired since 09/08/20: 110 38.2% % of HUs Enumerated Received approval from the Navajo Nation to allow enumerators to work on reservation without tribal escorts. 96.1% Remaining Enumeration Workload Travel Teams: 216 enumerators from NY region in Window Rock Active Enumerators: 1,682 39,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 21 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 114 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 North Carolina % of HUs that Self Responded Staffing Adjustments Contingency Moving enumerators from higher performing ACOs. Selected since 09/08/20: 357 62.7% % of HUs Enumerated in NRFU 33.5% % of HUs Enumerated 96.2% Remaining Enumeration Workload Supplemental management support from high production ACOs. Hired since 09/08/20: 477 Utilizing travel teams from higher performing ACOs. Partnership assisting with unable to access (asst. living, gated communities etc.) to help gain access to complete enumeration. Continue to increase travelers. Travel Teams: 628 enumerators working in North Carolina Active Enumerators: 6,279 195,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 22 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 115 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Challenge Areas by State Source: Field Division Data Current as of: September 28, 2020 South Carolina % of HUs that Self Responded Staffing Adjustments Contingency Moving enumerators from higher performing ACOs. Selected since 09/08/20: 410 60.4% % of HUs Enumerated in NRFU 34.5% % of HUs Enumerated Supplemental management support from high production ACOs. Internal blitz with teams of strong enumerators; continuous capstones; requesting more availability from active enumerators. CFS are required to close out a minimum of cases daily. 94.9% Remaining Enumeration Workload Continue to increase travelers. Hired since 09/08/20: 225 Travel Teams: 250 enumerators working in South Carolina Active Enumerators: 3,067 133,000 Data as of 11:59 pm of the previous day Note: Percentages may not sum due to rounding 23 CUI//PRIVILEGE//DELIB/FEDCON Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 116 of 153 Periodic Performance Management Reports 2020 Census: Nonresponse Followup Budgetary Contingency Usage Status Source: Decennial Budget Office Data Current as of: September 24, 2020 Notional Contingency Waterfall for Estimated Revised NRFU (in millions of $) Plan (as of 7/31) Contingency available on 3/14 Risk Based Contingency Secretarial Contingency Expected Contingency Uses for COVID-19 Actual COVID related approvals Remaining Potential COVID approvals Remaining Original Contingency Actual to Date (9/24) $2,030 $1,325 $705 $1,106 $934 $172 $924 $2,030 $1,325 $705 $1,106 $967 $139 $924 $70 $95 Remaining Contingency before acceleration efforts $994 $1,019 Potential Costs to Ensure Operational Continuity and Accelerate NRFU Additional Mailing and Advertising Training of additional NRFU enumerators (previously approved) Replacement training of 150k enumerators Additional overtime for NRFU enumerators Weekly enumerator award for exceeding 25 hrs/wk (Up to 5x) Enumerator retention award for 3 weeks of acceptable work above 25 hrs/wk (Up to 2x) CFS retention award for 3 weeks of acceptable work (Up to 2x) $702 $50 $64 $165 $100 $150 $150 $23 $84 $11.5 --$11.2 $35.2 $13.2 $12.7 Allowance for up to 10% increase in production hours due to unknown factors $106 -- Remaining Contingency for Unknowns $187 -- Additional contingency from estimated operational variance Notes • Actuals to Date represent approved purchases and incurred compensation expenses. • Bonuses accrue on a 2-week lag due to payroll validation requirements. CUI//PRIVILEGE//DELIB/FEDCON 24 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 117 of 153 Appendix CUI//PRIVILEGE//DELIB/FEDCON 25 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 118 of 153 Periodic Performance Management Reports Status Report Title Summary Slide Number 2020 Census: Questionnaire Assistance Inbound Calls Inbound call support continues. A return call option is available to callers who leave a message requesting this option. 27 2020 Census: Monthly FY 2020 Budget Execution Report Fiscal Year 2020 budget execution is managing budget to address critical program needs. 28 Legend Not Applicable Completed On Track Management Focus CUI//PRIVILEGE//DELIB/FEDCON Requires Attention 26 Case Document 233 Filed 09/29/20 Page 119 of 153 Periodic Performance Management Reports 2020 Census: Questionnaire Assistance Inbound Calls Status: Total Inbound Call Volume (PTD) Calls Offered to CSRS by Language . on Track 9/13 - 9/19 9/20 - 9/26 pm p?ro Chinese English Puerto Rico 69 46 3,719 0.1% Data current as Of. English Spanish 11V Mandarin Vietnamese All Other September 26 2020 07.4%. 10.5mm 1.2% 0.2% 0.1% 0.7% I Spanish 8770?4 9,494 362.803 7.2% I Key Performance Metrics (PTD) Spanish Puerto Rico 1,096 701 51,609 1.0% . Chinese Mandarin 229 255 13 469 0.3% Com letlon Date: Planned Actual Deflection Rate 47.0% 61.7% Service Level - 30 Seconds 80.0% 72.3% Vietnamese 188 175 14,266 0.3% Notes Average Handle Time 9:04 9:24 Korean 206 217 14,609 0.3% To date, 63,108 callers have In bound Call Volume 97 150 7708 03% requested the callback option. mm, Week: Arabic 64 56 4,585 0.1% These callbacks hat/e resulted in Total inbooyosiucnii 11941778 Tagalog 33 34 2'857 0.1% 23,099 completed interVIews and . 0 6,235 callers being provided M's" 28 21 2'690 0'1 assistance. IVR Call Volume French 17 20 1,323 0.0% ?Dim Week 375 427 Haitian Creole 90 90 3,118 0.1% then to asp. Portuguese 53 51 2,176 0.0% PTD (w 4902417 Japanese 25 19 2,498 0.0% as CO I TOW ?Haggai: Last Week: 124,516 TTY 719 556 45,138 0.9% $026,933 Group Quarters 54 56 5,195 0.1% on 20 4M 6M 8M 13M 12~1 14M 16M Inbound Ca,? ?lotal 136,893 124,516 5,026,933 100.0% Source: Daily Brie?ng Deck: Census Questionnaire Assistance United States? US. Department of Commerce ce nsus onoiim and Stalislit Administration 3 us. CFNsus BURFAU 27 CU Periodic Perfotem a?eeomal?t'?gler??ehFRebbng?zo Page 120 of 153 2020 Census: FY 2020 Budget Execution Report Status: 0 On Track Data current as of: August 31, 2020 Completion Date: September 30, 2020 Notes: The data are updated following the financial close?out of the previous month, typically about five business days into the next month. FY 2020 Actual Budget Execution for the 2020 Census Program - Commitments and Obligations through 8/31/2020 A $1,725 $5,273 $6,998 $248 $1 432 $1 680 $1,477 $3,841 $5,318 $1,664 $3,011 $4,675 $261 $310 $570 $1,404 $2,702 $4,105 $61 3.6% $2,262 42.9% $2,323 33.2% 513 $1,122 $1,110 $0 $1,191 $1,191 $74 $51 $23 High-Level Variance Explanations: In light of the pandemic, the U.S. Census Bureau adjusted 2020 Census operations while ensuring a complete and accurate count of all communities. These adjustments have resulted in positive variances due to schedule adjustments, offset by additional obligations needed to support operational adjustments through the usage of available contingency funding. The total variance for the resources planned to be available through August is $2.323 billion, or 33 percent. Below outlines the breakdown of the total variance: The positive variance through August against the original plan in 2020 Census IT systems and operations is $61 million, or 4 percent. The positive variance is the result of relatively routine minor timing adjustments in contract actions and other IT purchases to later months in the fiscal year, partially offset by $13 million in IT contingency used as the result of adjusted 2020 Census operations due to COVID-19 beyond the IT contingency estimate. The positive variance through August against the original plan in 2020 Census non-IT operations is $2.262 billion, or 43 percent. This variance consists of $1.191 billion delayed spending in the field operations as a result of schedule adjustments, and $1.122 billion representing a portion of available contingency and additional appropriations that has not yet needed to be obligated. This variance is partially offset by a ?$51 million non?Field variance, primarily from a prior decision to increase funding above the original plan for the ICC contract to facilitate additional media purchases ahead of Census Day. While unused contingency contributes to the overall positive variance, this is a function of a budget decision last October to make all risk-based contingency available for peak operations. Decisions have been made to use risk-based contingency funds to support $570 million in unplanned obligations or commitments through August as the result of the operational adjustments. The funds used to date include funding field staff salaries related to the suspension of field operations, IT purchases for additional devices and licenses, additional media purchases to encourage self response, extending the communication efforts in the motivation and NRFU planning phases, purchases of personal protection equipment, and additional costs for the Fingerprint and CQA Contracts as the result of the operational timing adjustments. Enumerator overtime to support the timely completion of the NRFU operation was incurred in August as well. Umted States? U.S. Department Of Commerce Source: Commerce Business Systems; Decennial Budget Integration Tool census f1 8 ("Id '8 us. (FNsus BUREAU . 28 (OWNS-00V Case Document 233 Filed 09/29/20 Page 121 of 153 . f: 09/20/2020 2020 Census HU Enumeration Progress by State . Suha- in an; Illa ?In hui Il??ll- at; m? Nou: NIFU completion ?melamine Mine?eld PercamgesfonheUSJoe-l hm unis in Reno Moo. thfpe your we 1 WW START HERE Pre?declslonal - Internal Only - Not for Public [Dom] *Add RCC to this slide Maybe change to RCC and State and no more ACO. Progress 1) All case types are included in the bar chart. 2) MV cases were all closed before the operation began (07/10/20). 3) Field verification workload will not make it into the workload until Cycle 18. 4) Case completion includes cases closed by self-response, field work, or ACO closure. These are cases for which further field contact will not occur. 5) A case completion projection will be added when the operation fully launches (in the 08/12 CIG slides). 1) The purpose of the soft launch is to work out any sticking points. We expect productivity to be affected by that. Case Document 233 Filed 09/29/20 Page 122 of 153 f: 09/21/2020 2020 Census HU Enumeration Progress by State . Suha- in an; Illa ?In hui Il??ll- at; m? Nou: NIFU completion ?melamine Mine?eld PercamgesfonheUSJoe-l hm unis in Reno Moo. thfpe your we 2 WW START HERE Pre?declslonal - Internal Only - Not for Public [Dom] *Add RCC to this slide Maybe change to RCC and State and no more ACO. Progress 1) All case types are included in the bar chart. 2) MV cases were all closed before the operation began (07/10/20). 3) Field verification workload will not make it into the workload until Cycle 18. 4) Case completion includes cases closed by self-response, field work, or ACO closure. These are cases for which further field contact will not occur. 5) A case completion projection will be added when the operation fully launches (in the 08/12 CIG slides). 1) The purpose of the soft launch is to work out any sticking points. We expect productivity to be affected by that. Case Document 233 Filed 09/29/20 Page 123 of 153 . f: 09/22/2020 2020 Census HU Enumeration Progress by State . Suha- in an; Illa ?In hui Il??ll- at; m? Nou: NIFU completion ?melamine Mine?eld PercamgesfonheUSJoe-l hm unis in Reno Moo. thfpe your we 3 WW START HERE Pre?declslonal - Internal Only - Not for Public [Dom] *Add RCC to this slide Maybe change to RCC and State and no more ACO. Progress 1) All case types are included in the bar chart. 2) MV cases were all closed before the operation began (07/10/20). 3) Field verification workload will not make it into the workload until Cycle 18. 4) Case completion includes cases closed by self-response, field work, or ACO closure. These are cases for which further field contact will not occur. 5) A case completion projection will be added when the operation fully launches (in the 08/12 CIG slides). 1) The purpose of the soft launch is to work out any sticking points. We expect productivity to be affected by that. Case Document 233 Filed 09/29/20 Page 124 of 153 f: 09/23/2020 2020 Census HU Enumeration Progress by State . Suha- in an; Illa ?In hui Il??ll- at; m? Nou: NIFU completion ?melamine Mine?eld PercamgesfonheUSJoe-l hm unis in Reno Moo. thfpe your we 4 WW START HERE Pre?declslonal - Internal Only - Not for Public [Dom] *Add RCC to this slide Maybe change to RCC and State and no more ACO. Progress 1) All case types are included in the bar chart. 2) MV cases were all closed before the operation began (07/10/20). 3) Field verification workload will not make it into the workload until Cycle 18. 4) Case completion includes cases closed by self-response, field work, or ACO closure. These are cases for which further field contact will not occur. 5) A case completion projection will be added when the operation fully launches (in the 08/12 CIG slides). 1) The purpose of the soft launch is to work out any sticking points. We expect productivity to be affected by that. Case Document 233 Filed 09/29/20 Page 125 of 153 f: 09/24/2020 2020 Census HU Enumeration Progress by State . Suha- in an; Illa ?In hui Il??ll- at; m? Nou: NIFU completion ?melamine Mine?eld PercamgesfonheUSJoe-l hm unis in Reno Moo. thfpe your we 5 WW START HERE Pre?declslonal - Internal Only - Not for Public [Dom] *Add RCC to this slide Maybe change to RCC and State and no more ACO. Progress 1) All case types are included in the bar chart. 2) MV cases were all closed before the operation began (07/10/20). 3) Field verification workload will not make it into the workload until Cycle 18. 4) Case completion includes cases closed by self-response, field work, or ACO closure. These are cases for which further field contact will not occur. 5) A case completion projection will be added when the operation fully launches (in the 08/12 CIG slides). 1) The purpose of the soft launch is to work out any sticking points. We expect productivity to be affected by that. Case Document 233 Filed 09/29/20 Page 126 of 153 f: 09/25/2020 2020 Census HU Enumeration Progress by State . Suha- in an; Illa ?In hui Il??ll- at; m? Nou: NIFU completion ?melamine Mine?eld PercamgesfonheUSJoe-l hm unis in Reno Moo. thfpe your we 6 WW START HERE Pre?declslonal - Internal Only - Not for Public [Dom] *Add RCC to this slide Maybe change to RCC and State and no more ACO. Progress 1) All case types are included in the bar chart. 2) MV cases were all closed before the operation began (07/10/20). 3) Field verification workload will not make it into the workload until Cycle 18. 4) Case completion includes cases closed by self-response, field work, or ACO closure. These are cases for which further field contact will not occur. 5) A case completion projection will be added when the operation fully launches (in the 08/12 CIG slides). 1) The purpose of the soft launch is to work out any sticking points. We expect productivity to be affected by that. Case Document 233 Filed 09/29/20 Page 127 of 153 f: 09/26/2020 2020 Census HU Enumeration Progress by State . Suha- in an; Illa ?In hui Il??ll- at; m? Nou: NIFU completion ?melamine Mine?eld PercamgesfonheUSJoe-l hm unis in Reno Moo. thfpe your we 7 WW START HERE Pre?declslonal - Internal Only - Not for Public [Dom] *Add RCC to this slide Maybe change to RCC and State and no more ACO. Progress 1) All case types are included in the bar chart. 2) MV cases were all closed before the operation began (07/10/20). 3) Field verification workload will not make it into the workload until Cycle 18. 4) Case completion includes cases closed by self-response, field work, or ACO closure. These are cases for which further field contact will not occur. 5) A case completion projection will be added when the operation fully launches (in the 08/12 CIG slides). 1) The purpose of the soft launch is to work out any sticking points. We expect productivity to be affected by that. Case Document 233 Filed 09/29/20 Page 128 of 153 . f: 09/27/2020 2020 Census HU Enumeration Progress by State . Suha- in an; Illa ?In hui Il??ll- at; m? Nou: NIFU completion ?melamine Mine?eld PercamgesfonheUSJoe-l hm unis in Reno Moo. thfpe your we 8 WW START HERE Pre?declslonal - Internal Only - Not for Public [Dom] *Add RCC to this slide Maybe change to RCC and State and no more ACO. Progress 1) All case types are included in the bar chart. 2) MV cases were all closed before the operation began (07/10/20). 3) Field verification workload will not make it into the workload until Cycle 18. 4) Case completion includes cases closed by self-response, field work, or ACO closure. These are cases for which further field contact will not occur. 5) A case completion projection will be added when the operation fully launches (in the 08/12 CIG slides). 1) The purpose of the soft launch is to work out any sticking points. We expect productivity to be affected by that. Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 129 of 153 Two versions of projection NRFU Completion    Scenario A – Previous Day Method   This is a simple straight‐line projection of a state’s progress based on previous day’s rate of  completion.  The projected pace of work completion is constant, meaning the percentage of  work completed yesterday will be the same every day until 99% is reached.  It assumes no  decline in productivity.    Advantages:    o Incorporates the current staffing and productivity.  o An accurate “predictor” for close‐day calculations (the next day or two)    Disadvantages  o For areas with current progress of 90‐95%, it can be highly optimistic as it does not  account for the slowdown that takes place with the most difficult cases as progress  approaches 99%.  o It is susceptible to predictable, daily fluctuations in productivity.  Sundays are less  productive than Tuesdays.  NRFU productivity during SBE activities was lower.  o Can be highly variable based on local conditions – weather, fires, civil unrest, etc.  Scenario B – “Banded” Method   This is a projection based on the pattern of completion for previous states, based on the  progress at different intervals of completion.  It uses “bands” of completion rates which apply to  all states within the “band”.  It incorporates a higher rate of productivity at lower rates of  completion and assumes a significant slowing as rates approach 99%.  It uses average rates of  completion for states which have already passed these intervals.     Advantages:  o Reflects the decline in productivity as completion rates near 99%  o Uses “real” completion data    Disadvantages:  o Does not account for recent interventions, such as staffing, travelers and workload  reconfigurations.  Some of these are significant.  o Reflects work during the period when restrictions were in place as a result of the TRO.  o Includes the “learning curve” of managers figuring out the system and the finishing  process.  We know the first few states were very difficult to finish because of issues with  systems and procedures.  Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 130 of 153 From: To: Cc: Subject: Date: Attachments: Ron S Jarmin (CENSUS/DEPDIR FED) Risko, Daniel (Federal); Dillingham, Steven Fontenot, Albert E; Stempowski, Deborah M; Olson, Timothy P; Christy, James T; Lamas, Enrique Draft slides for 11:30 Monday discussion Friday, September 25, 2020 8:08:37 PM Proposed Options for Completion of Enumeration v3.pdf Dan, The team has developed this short slide deck for discussion with the Secretary on Monday. In it we recommend closing out field operations no earlier that 10/5. We also, pose two options. One closes out field work on 10/5 to begin processing on 10/6 and allows us to meet the 12/31 deadline should that be reinstated on appeal. The second, stays in the field longer to allow additional states to reach the 99% completion rate goal and for better completion rates in hard to count areas such as tribal lands. This option would preclude meeting the 12/31 date, but furthers the goal of a complete and accurate 2020 Census. We provide information on two projections for states making the 99% goal. We have some confidence that we'll be closer to the projection A prediction than projection B which has fewer states meeting the goal by 9/30 and 10/5. However, this is not an exact science and there are plausible scenarios that would push us towards projection B. Note that we will be updating these projections Sunday evening with the latest information. Thus, we prefer not sharing broadly until Monday morning, Let me know if you or Karen have any questions. ________________________ Ron S Jarmin, PhD., Deputy Director U.S. Census Bureau o: 301-763-1858 m: PII census.gov @uscensusbureau Shape your future. START HERE > 2020census.gov Case Document 233 Filed 09/29/20 Page 131 of 153 Proposed Options for Completion of Enumeration Shape your future START HERE Case Document 233 Filed 09/29/20 Page 132 of 153 Proposed Options for Completion of Enumeration Background: The Of?ce of General Counsel OGC Projections for state completion rates for 9/30 and 10/5: Projection Projection - September 30: 17 states below 99% - September 30: 7 states below 99% - Iowa - North Carolina . South Carolina Georgia Colorado Florida - Mississippi South Carolina - Wyoming - Arizona . Alabama Arizona - Delaware New Mexico Montana - Oklahoma - Georgia Mississippi - Kentucky Montana Louisiana - South Dakota Louisiana Alabama - October 5: 4 states below 99% - Louisiana - Alabama - South Carolina Mississippi Alabama October 5: 1 state below 99% Note: Even for states over 99% completion rates, there will be sub-state areas that are substantially below 99%, particular Tribal Areas due to restrictions. As in previous censuses, the Census Bureau will use count imputation to accurately account for households for which we have ?eld evidence that are occupied. - lf ?eld work is completed anytime after October 5, Census Bureau will be unable to deliver state population counts for apportionment by December 31, 2020 due to necessary post processing activities. Any delay beyond October 5, 2020 would require a corresponding delay to the delivery of state population counts for apportionment. Shape Cuen?dg?g ?Based on one-day change as of September 25, 2020 Your future 2 ZOZOCENSUS-GOV "Based on state NRFU caseload and available enumerators as of September 25, 2020 START HERE Case Document 233 Filed 09/29/20 Page 133 of 153 Proposed Options for Completion of Enumeration The Census Bureau recommends closing out ?eld operations no earlier than Monday, October 5, 2020. Post Data Collection Processing for Apportionment - Streamlined post data collection processing and focusing only on apportionment in order to complete all post data collection processing by December 19, 2020. - This assumes that there are no unanticipated delays in post data collection processing. - The latest date to begin post data collection processing that allows Census Bureau to deliver apportionment data to the Secretary of Commerce by December 31, 2020 is October 6, 2020. The Census Bureau needs advanced notice before beginning ?closeout? procedures. - There are currently more than 18,000 enumerators on travel whose travel status either needs to suspended or extended. Assuming ?eld work is concluded on October 5, 2020, a decision on ?closeout? processes including enumeration travel is required no later than Friday, October 2, 2020. Option 1: Conclude ?eld work by October 5, 2020 in order to meet apportionment delivery date of December 31, 2020. Option 2: Continue ?eld work beyond October 5, 2020 in order to increase state completion rates to 99% and to continue to improve enumeration of lagging sub-state areas, such as tribal areas, rural areas, and hard-to-count communities. However, this would not allow for delivery of state population counts for apportionment by December 31, 2020. Sha pe Climbed Stair?1s our future ensus 3 2020CENSUS.GOV HERE 2020 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 134 of 153 From: To: Subject: Date: Steven Dillingham (CENSUS/DEPDIR FED) Risko, Daniel (Federal); Kourkoumelis, Aristidis (Federal) Fw: Draft Slides for Monday Saturday, September 26, 2020 3:24:50 PM FYI- my recommended slide edits yesterday for technical accuracy. See below. From: Steven Dillingham (CENSUS/DEPDIR FED) Sent: Friday, September 25, 2020 7:52 PM To: Ron S Jarmin (CENSUS/DEPDIR FED) Cc: Albert E Fontenot (CENSUS/ADDC FED) ; Deborah Stempowski (CENSUS/DCMD FED) ; Timothy P Olson (CENSUS/ADFO FED) ; James T Christy (CENSUS/LA FED) ; Enrique Lamas (CENSUS/DEPDIR FED) ; Steven K Smith (CENSUS/DEPDIR FED) ; Michael John Sprung (CENSUS/DEPDIR FED) Subject: Re: Draft Slides for Monday Recommend slight edits to the slides for technical accuracy. On slides 2 and 3, edit references to "apportionment counts" to "state population counts for apportionment". The edits would apply in several places, including: Slide 2 - first sentence and twice in final bullet. Slide 3 - second paragraph (heading and bullets); also in Option 1 & 2 (The change for technical accuracy would acknowledge that the apportionment algorithm application does not have to be performed by end of December, in case it takes a day or so longer.) From: Ron S Jarmin (CENSUS/DEPDIR FED) Sent: Friday, September 25, 2020 6:18 PM To: Steven Dillingham (CENSUS/DEPDIR FED) Cc: Albert E Fontenot (CENSUS/ADDC FED) ; Deborah Stempowski (CENSUS/DCMD FED) ; Timothy P Olson (CENSUS/ADFO FED) ; James T Christy (CENSUS/LA FED) ; Enrique Lamas (CENSUS/DEPDIR FED) ; Steven K Smith (CENSUS/DEPDIR FED) ; Michael John Sprung (CENSUS/DEPDIR FED) Subject: Draft Slides for Monday Steve, The team has developed this short slide deck for discussion with the Secretary on Monday. In it we recommend closing out field operations no earlier that 10/5. We also, pose two Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 135 of 153 options. One closes out field work on 10/5 to begin processing on 10/6 and allows us to meet the 12/31 deadline should that be reinstated on appeal. The second, stays in the field longer to allow additional states to reach the 99% completion rate goal and for better completion rates in hard to count areas such as tribal lands. This option would preclude meeting the 12/31 date, but furthers the goal of a complete and accurate 2020 Census. We provide information on two projections for states making the 99% goal. We have some confidence that we'll be closer to the projection A prediction than projection B which has fewer states meeting the goal by 9/30 and 10/5. However, this is not an exact science and there are plausible scenarios that would push us towards projection B. Please review the deck so we can send it to Risko. If you have any questions, please don't hesitate to reach to any of us. Thanks ________________________ Ron S Jarmin, PhD., Deputy Director U.S. Census Bureau o: 301-763-1858 m: PII census.gov @uscensusbureau Shape your future. START HERE > 2020census.gov Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 136 of 153 From: To: Subject: Date: Attachments: Steven Dillingham (CENSUS/DEPDIR FED) Jarmin, Ron S Fw: Slides for 11:30 Monday, September 28, 2020 9:59:09 AM Proposed Options for Completion of Enumeration Combined.pdf Ron, Is this the latest deck version? It has the previous language referencing "apportionment" rather than "state population counts for apportionment." If the recommended technical edits are OK, you may wish to forward the later version. Thanks, Steve From: Ron S Jarmin (CENSUS/DEPDIR FED) Sent: Monday, September 28, 2020 9:09 AM To: Steven Dillingham (CENSUS/DEPDIR FED) ; Ali Mohammad Ahmad (CENSUS/ADCOM FED) ; Albert E Fontenot (CENSUS/ADDC FED) ; Deborah Stempowski (CENSUS/DCMD FED) ; Timothy P Olson (CENSUS/ADFO FED) ; James T Christy (CENSUS/LA FED) ; Nathaniel Cogley (CENSUS/DEPDIR FED) ; Ali Mohammad Ahmad (CENSUS/ADCOM FED) ; Christa D Jones (CENSUS/DEPDIR FED) ; Enrique Lamas (CENSUS/DEPDIR FED) ; Benjamin A Overholt (CENSUS/DEPDIR FED) ; Michael T Thieme (CENSUS/ADDC FED) Subject: Slides for 11:30 Here are the slides we'll be discussing with the Secretary. These include detailed tables showing completion for lagging states that Dan Risko asked for. When Al and I spoke with him yesterday, he indicated that there's support for staying in the field to at least 10/5. Note that we're seeing some slow down since the court ruling. Thanks ________________________ Ron S Jarmin, PhD., Deputy Director U.S. Census Bureau o: 301-763-1858 m: PII census.gov @uscensusbureau Shape your future. START HERE > 2020census.gov Case Document 233 Filed 09/29/20 Page 137 of 153 Proposed Options for Completion of Enumeration Shape your future START HERE Case Document 233 Filed 09/29/20 Page 138 of 153 Proposed Options for Completion of Enumeration Background: The Of?ce of General Counsel OGC Projections for state completion rates for 9/30 and 10/5: Projection Projection 3" September 30: 13 states below 99% September 301 17 states below 99% - Kentucky Georgia Wyoming Florida - Montana Arizona Montana Iowa Arizona - Louisiana Colorado Mississippi Delaware North Carolina - Alabama Colorado New Mexrco Oklahoma Georgia Florida Loursrana South Dakota Mississippi South Dakota Alabama Kentucky South Carolina North Carolina New Mexico South Carolina October 5: 10 states below 99% Arizona Mississippi October 5: 1 state below 99% North Carolina South Carolina - Alabama Florida Montana New Mexico Louisiana Georgia Alabama Note: Even for states over 99% completion rates, there will be sub-state areas that are substantially below 99%, particular Tribal Areas due to COVID-19 restrictions. As in previous censuses, the Census Bureau will use count imputation to accurately account for households for which we have field evidence that are occupied. If ?eld work is completed anytime after October 5, Census Bureau will be unable to deliver apportionment counts by December 31, 2020 due to necessary post processing activities. Any delay beyond October 5, 2020 would require a corresponding delay to the delivery of apportionment counts. Shape United States ?Based on one-day change as of September 26, 2020 Your future Snsus ZOZOCENSUS-GOV "Based on state NRFU caseload and available enumerators as of September 26, 2020 START HERE Case Document 233 Filed 09/29/20 Page 139 of 153 Proposed Options for Completion of Enumeration The Census Bureau recommends closing out ?eld operations no earlier than Monday, October 5, 2020. Post Data Collection Processing for Apportionment - Streamlined post data collection processing and focusing only on apportionment in order to complete all post data collection processing by December 19, 2020. - This assumes that there are no unanticipated delays in post data collection processing. - The latest date to begin post data collection processing that allows Census Bureau to deliver apportionment data to the Secretary of Commerce by December 31, 2020 is October 6, 2020. The Census Bureau needs advanced notice before beginning ?closeout? procedures. - There are currently more than 18,000 enumerators on travel whose travel status either needs to suspended or extended. Assuming ?eld work is concluded on October 5, 2020, a decision on ?closeout? processes including enumeration travel is required no later than Friday, October 2, 2020. Option 1: Conclude ?eld work by October 5, 2020 in order to meet apportionment delivery date of December 31, 2020. Option 2: Continue ?eld work beyond October 5, 2020 in order to increase state completion rates to 99% and to continue to improve enumeration of lagging sub-state areas, such as tribal areas, rural areas, and hard-to-count communities. However, this would not allow for delivery of apportionment counts by December 31, 2020. Sha pe Climbed Stair?1s our future ensus 3 2020CENSUS.GOV HERE 2020 Case Document 233 Filed 09/29/20 Page 140 of 153 Projections To Finish NRFU Projection A Previous Day Method This is a simple straight-line projection of a state?s progress based on previous day?s rate of completion. The projected face of work completion is constant, meaning the ercentage of work completed yesterday will be the same every day until 9900 is reached. It assumes no decline in produc ivity. Advantages: . Incorporates the current staf?ng and productivity. . An accurate ?predictor? for close-day calculations (the next day or two) Disadvantages: . or areas with current progress of 90-95%, it can be highly optimistic as it does not account for the slowdown that takes place with the most dif?cult cases as progress approaches 99%. . is susceptible to predictable, daily ?uctuations in productivity. Sundays are less productive than Tuesdays. NRFU productivity during SBE activities was lower. . Can be highly variable based on local conditions weather, ?res, civil unrest, etc. Projection - ?Banded? Method This is a projection based on the pattern of completion for previous states, based on the ro ress at different intervals of com letion. It uses ?bands? of completion rates which app to all states within the ?ban incorporates a higher rate of pro uctivity at lower rates of completion and assumes a signi?cant slowing as rates approach 99%. It uses average rates of completion for states which have already passed these intervals. Advantages: . Re?ects the decline in productivity as completion rates near 99% . Uses ?real? completion data Disadvantages: . oes not account for recent interventions, such as staf?ng, travelers and workload recon?gurations. Some of these are signi?cant. . Re?ects work during the period when restrictions were in place as a result of the TRO. . Includes the ?learnin curve? of managers ?guring out the system and the ?nishing process. We know the ?rst few states were very dif?cult to Inish because of issues with systems and procedures. Shape C?e?sug your fU?I?Ufe 2020 4 2020CENSUS.GOV START HERE Case Document 233 Filed 09/29/20 Page 141 of 153 Projection A - When a State will hit 99% Enumeration Completion State 28-Sep 29-Sep 30-Sep 1-Oct 2-Oct 3-Oct 4-Oct 5-Oct Kentucky 98.00% 98.46% 98.92% 99.37% Arizona 97.58% 98.14% 98.71% 99.27% Colorado 98.09% 98.39% 98.68% 98.98% New Mexico 97.38% 98.03% 98.68% 99.32% Florida 97.67% 98.15% 98.62% 99.10% South Dakota 97.67% 97.97% 98.26% 98.56% 98.85% 99.15% North Carolina 97.21% 97.71% 98.20% 98.70% 99.19% Georgia 96.60% 97.12% 97.65% 98.17% 98.69% 99.22% Montana 96.14% 96.81% 97.49% 98.16% 98.84% 99.51% IMississippi 96.16% 96.72% 97.28% 97.84% 98.41% 98.97% South Carolina 96.05% 96.59% 97.12% 97.66% 98.19% 98.73% 99.26% Louisiana 95.50% 96.09% 96.67% 97.25% 97.84% 98.42% 99.00% Alabama 94.37% 95.01% 95.65% 96.29% 96.93% 97.57% 98.21% 98.85% 99.49% Note: Projected based on actual progress in state as of previous day. Projection as of September 26, 2020. Shape Climb-?1 States your future 2020 2020CENSUS.GOV START HERE Case Document 233 Filed 09/29/20 Page 142 of 153 Projection - When a State will hit 99% Enumeration Completion State 28-Sep 29?Sep 30-Sep 1-Oct 2-Oct 3-Oct 4-Oct 5-Oct 6-Oct 7-Oct 8-Oct Wyoming 98.39% 98.62% 98.86% 99.10% Iowa 98.32% 98.56% 98.80% 99.03% Delaware 98.07% 98.31% 98.55% 98.79% 99.02% Colorado 97.92% 98.16% 98.40% 98.63% 98.87% 99.11% Oklahoma 97.59% 97.83% 98.08% 98.32% 98.57% 98.82% 99.06% South Dakota 97.52% 97.77% 98.01% 98.26% 98.51% 98.75% 99.00% Kentucky 97.36% 97.61% 97.85% 98.10% 98.35% 98.59% 98.84% 99.08% Florida 96.97% 97.22% 97.47% 97.71% 97.96% 98.20% 98.45% 98.70% 98.94% 99.19% Arizona 96.78% 97.08% 97.38% 97.68% 97.98% 98.28% 98.58% 98.88% 99.18% North Carolina 96.63% 96.93% 97.23% 97.53% 97.83% 98.13% 98.43% 98.73% 99.03% New Mexico 96.34% 96.64% 96.94% 97.24% 97.54% 97.84% 98.14% 98.44% 98.74% 99.04% Georgia 95.93% 96.23% 96.53% 96.83% 97.13% 97.43% 97.73% 98.03% 98.33% 98.63% 98.93% 99.23% Mississippi 95.50% 95.84% 96.18% 96.52% 96.86% 97.20% 97.54% 97.88% 98.22% 98.56% 98.90% 99.25% South Carolina 95.47% 95.81% 96.15% 96.49% 96.83% 97.17% 97.51% 97.86% 98.20% 98.54% 98.88% 99.22% Montana 95.14% 95.48% 95.82% 96.16% 96.50% 96.84% 97.18% 97.52% 97.87% 98.21% 98.55% 98.89% 99.23% Louisiana 94.89% 95.26% 95.64% 96.02% 96.39% 96.77% 97.15% 97.52% 97.90% 98.28% 98.66% 99.03% Alabama 93.76% 94.19% 94.63% 95.06% 95.50% 95.93% 96.37% 96.80% 97.24% 97.67% 98.1 1% 98.54% 98.98% 99.41% Note: Projected based on progress curve of previous states. Does not fully account for additional enumerators sent to finish these areas. Projection based on progress through September 26, 2020. 5'10 pe Climbed States your luture ensus 2020 2020CENSUS.GOV START HERE Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 143 of 153 From: To: Subject: Date: Attachments: Ron S Jarmin (CENSUS/DEPDIR FED) Risko, Daniel (Federal); Dillingham, Steven Fwd: Slides for 11:30 Monday, September 28, 2020 10:33:10 AM Proposed Options for Completion of Enumeration Combined v2.pdf ATT00001.htm Dan, Please use this version. Thanks Begin forwarded message: From: "Christopher M Denno (CENSUS/ADDC FED)" Date: September 28, 2020 at 10:15:47 AM EDT To: "Ron S Jarmin (CENSUS/DEPDIR FED)" Cc: "Albert E Fontenot (CENSUS/ADDC FED)" Subject: Re: Slides for 11:30 Updated with changes to 'apportionment'. Christopher Denno, Special Assistant Decennial Census Programs U.S. Census Bureau Room 8H143 Office: 301.763.4092 Mobile: PII census.gov @censusbureau Shape your future. START HERE > 2020census.gov From: Ron S Jarmin (CENSUS/DEPDIR FED) Sent: Monday, September 28, 2020 10:09 AM To: Christopher M Denno (CENSUS/ADDC FED) Cc: Albert E Fontenot (CENSUS/ADDC FED) Subject: Re: Slides for 11:30 Call me On Sep 28, 2020, at 10:06 AM, Christopher M Denno (CENSUS/ADDC FED) wrote: Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 144 of 153 Is there a specific place we want to change from 'apportionment' to 'state population counts for apportionment', or do you want me to make that change whenever we say 'apportionment'? Christopher Denno, Special Assistant Decennial Census Programs U.S. Census Bureau Room 8H143 Office: 301.763.4092 Mobile: PII census.gov @censusbureau Shape your future. START HERE > 2020census.gov From: Ron S Jarmin (CENSUS/DEPDIR FED) Sent: Monday, September 28, 2020 10:02 AM To: Steven Dillingham (CENSUS/DEPDIR FED) ; Albert E Fontenot (CENSUS/ADDC FED) ; Christopher M Denno (CENSUS/ADDC FED) Subject: Re: Slides for 11:30 Apologies. I corrected this on Friday, but it didn't get incorporated into Chris's master deck. Will fix. ________________________ Ron S Jarmin, PhD., Deputy Director U.S. Census Bureau o: 301-763-1858 m: PII census.gov @uscensusbureau Shape your future. START HERE > 2020census.gov From: Steven Dillingham (CENSUS/DEPDIR FED) Sent: Monday, September 28, 2020 9:51 AM To: Ron S Jarmin (CENSUS/DEPDIR FED) Subject: Fw: Slides for 11:30 Ron, Is this the latest deck version? It has the previous language referencing "apportionment" rather than "state population counts for apportionment." If the recommended technical edits are OK, you may wish to forward the later version. Thanks, Steve From: Ron S Jarmin (CENSUS/DEPDIR FED) Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 145 of 153 Sent: Monday, September 28, 2020 9:09 AM To: Steven Dillingham (CENSUS/DEPDIR FED) ; Ali Mohammad Ahmad (CENSUS/ADCOM FED) ; Albert E Fontenot (CENSUS/ADDC FED) ; Deborah Stempowski (CENSUS/DCMD FED) ; Timothy P Olson (CENSUS/ADFO FED) ; James T Christy (CENSUS/LA FED) ; Nathaniel Cogley (CENSUS/DEPDIR FED) ; Ali Mohammad Ahmad (CENSUS/ADCOM FED) ; Christa D Jones (CENSUS/DEPDIR FED) ; Enrique Lamas (CENSUS/DEPDIR FED) ; Benjamin A Overholt (CENSUS/DEPDIR FED) ; Michael T Thieme (CENSUS/ADDC FED) Subject: Slides for 11:30 Here are the slides we'll be discussing with the Secretary. These include detailed tables showing completion for lagging states that Dan Risko asked for. When Al and I spoke with him yesterday, he indicated that there's support for staying in the field to at least 10/5. Note that we're seeing some slow down since the court ruling. Thanks ________________________ Ron S Jarmin, PhD., Deputy Director U.S. Census Bureau o: 301-763-1858 m PII census.gov @uscensusbureau Shape your future. START HERE > 2020census.gov Case Document 233 Filed 09/29/20 Page 146 of 153 Proposed Options for Completion of Enumeration Shape your future START HERE Case Document 233 Filed 09/29/20 Page 147 of 153 Proposed Options for Completion of Enumeration Background: The Of?ce of General Counsel OGC Projections for state completion rates for 9/30 and 10/5: Projection Projection 3" September 30: 13 states below 99% September 301 17 states below 99% - Kentucky Georgia Wyoming Florida - Montana Arizona Montana Iowa Arizona - Louisiana Colorado Mississippi Delaware North Carolina - Alabama Colorado New Mexrco Oklahoma Georgia Florida Loursrana South Dakota Mississippi South Dakota Alabama Kentucky South Carolina North Carolina New Mexico South Carolina October 5: 10 states below 99% Arizona Mississippi October 5: 1 state below 99% North Carolina South Carolina - Alabama Florida Montana New Mexico Louisiana Georgia Alabama Note: Even for states over 99% completion rates, there will be sub-state areas that are substantially below 99%, particular Tribal Areas due to COVID-19 restrictions. As in previous censuses, the Census Bureau will use count imputation to accurately account for households for which we have ?eld evidence that are occupied. If ?eld work is completed anytime after October 5. Census Bureau will be unable to deliver state counts for apportionment by December 31. 2020 due to necessary post processing activities. Any delay beyond October 5, 2020 would require a corresponding delay to the delivery of state counts for apportionment . Shape United States ?Based on one-day change as of September 26, 2020 Your future Snsus ZOZOCENSUS-GOV "Based on state NRFU caseload and available enumerators as of September 26, 2020 START HERE Case Document 233 Filed 09/29/20 Page 148 of 153 Proposed Options for Completion of Enumeration The Census Bureau recommends closing out ?eld operations no earlier than Monday, October 5, 2020. Post Data Collection Processing - Streamlined post data collection processing and focusing only on state counts for apportionment in order to complete all post data collection processing by December 19, 2020. - This assumes that there are no unanticipated delays in post data collection processing. - The latest date to begin post data collection processing that allows Census Bureau to deliver state counts for apportionment to the Secretary of Commerce by December 31, 2020 is October 6, 2020. The Census Bureau needs advanced notice before beginning ?closeout? procedures. - There are currently more than 18,000 enumerators on travel whose travel status either needs to suspended or extended. Assuming ?eld work is concluded on October 5, 2020, a decision on ?closeout? processes including enumeration travel is required no later than Friday, October 2, 2020. Option 1: Conclude ?eld work by October 5, 2020 in order to meet apportionment delivery date of December 31, 2020. Option 2: Continue ?eld work beyond October 5, 2020 in order to increase state completion rates to 99% and to continue to improve enumeration of lagging sub-state areas, such as tribal areas, rural areas, and hard-to-count communities. However, this would not allow for delivery of state counts for apportionment by December 31 2020. Shape limtpd States your future census 3 zozocmsussov START HERE 2020 Case Document 233 Filed 09/29/20 Page 149 of 153 Projections To Finish NRFU Projection A Previous Day Method This is a simple straight-line projection of a state?s progress based on previous day?s rate of completion. The projected face of work completion is constant, meaning the ercentage of work completed yesterday will be the same every day until 9900 is reached. It assumes no decline in produc ivity. Advantages: . Incorporates the current staf?ng and productivity. . An accurate ?predictor? for close-day calculations (the next day or two) Disadvantages: . or areas with current progress of 90-95%, it can be highly optimistic as it does not account for the slowdown that takes place with the most dif?cult cases as progress approaches 99%. . is susceptible to predictable, daily ?uctuations in productivity. Sundays are less productive than Tuesdays. NRFU productivity during SBE activities was lower. . Can be highly variable based on local conditions weather, ?res, civil unrest, etc. Projection - ?Banded? Method This is a projection based on the pattern of completion for previous states, based on the ro ress at different intervals of com letion. It uses ?bands? of completion rates which app to all states within the ?ban incorporates a higher rate of pro uctivity at lower rates of completion and assumes a signi?cant slowing as rates approach 99%. It uses average rates of completion for states which have already passed these intervals. Advantages: . Re?ects the decline in productivity as completion rates near 99% . Uses ?real? completion data Disadvantages: . oes not account for recent interventions, such as staf?ng, travelers and workload recon?gurations. Some of these are signi?cant. . Re?ects work during the period when restrictions were in place as a result of the TRO. . Includes the ?learnin curve? of managers ?guring out the system and the ?nishing process. We know the ?rst few states were very dif?cult to Inish because of issues with systems and procedures. Shape C?e?sug your fU?I?Ufe 2020 4 2020CENSUS.GOV START HERE Case Document 233 Filed 09/29/20 Page 150 of 153 Projection A - When a State will hit 99% Enumeration Completion State 28-Sep 29-Sep 30-Sep 1-Oct 2-Oct 3-Oct 4-Oct 5-Oct Kentucky 98.00% 98.46% 98.92% 99.37% Arizona 97.58% 98.14% 98.71% 99.27% Colorado 98.09% 98.39% 98.68% 98.98% New Mexico 97.38% 98.03% 98.68% 99.32% Florida 97.67% 98.15% 98.62% 99.10% South Dakota 97.67% 97.97% 98.26% 98.56% 98.85% 99.15% North Carolina 97.21% 97.71% 98.20% 98.70% 99.19% Georgia 96.60% 97.12% 97.65% 98.17% 98.69% 99.22% Montana 96.14% 96.81% 97.49% 98.16% 98.84% 99.51% IMississippi 96.16% 96.72% 97.28% 97.84% 98.41% 98.97% South Carolina 96.05% 96.59% 97.12% 97.66% 98.19% 98.73% 99.26% Louisiana 95.50% 96.09% 96.67% 97.25% 97.84% 98.42% 99.00% Alabama 94.37% 95.01% 95.65% 96.29% 96.93% 97.57% 98.21% 98.85% 99.49% Note: Projected based on actual progress in state as of previous day. Projection as of September 26, 2020. Shape Climb-?1 States your future 2020 2020CENSUS.GOV START HERE Case Document 233 Filed 09/29/20 Page 151 of 153 Projection - When a State will hit 99% Enumeration Completion State 28-Sep 29?Sep 30-Sep 1-Oct 2-Oct 3-Oct 4-Oct 5-Oct 6-Oct 7-Oct 8-Oct Wyoming 98.39% 98.62% 98.86% 99.10% Iowa 98.32% 98.56% 98.80% 99.03% Delaware 98.07% 98.31% 98.55% 98.79% 99.02% Colorado 97.92% 98.16% 98.40% 98.63% 98.87% 99.11% Oklahoma 97.59% 97.83% 98.08% 98.32% 98.57% 98.82% 99.06% South Dakota 97.52% 97.77% 98.01% 98.26% 98.51% 98.75% 99.00% Kentucky 97.36% 97.61% 97.85% 98.10% 98.35% 98.59% 98.84% 99.08% Florida 96.97% 97.22% 97.47% 97.71% 97.96% 98.20% 98.45% 98.70% 98.94% 99.19% Arizona 96.78% 97.08% 97.38% 97.68% 97.98% 98.28% 98.58% 98.88% 99.18% North Carolina 96.63% 96.93% 97.23% 97.53% 97.83% 98.13% 98.43% 98.73% 99.03% New Mexico 96.34% 96.64% 96.94% 97.24% 97.54% 97.84% 98.14% 98.44% 98.74% 99.04% Georgia 95.93% 96.23% 96.53% 96.83% 97.13% 97.43% 97.73% 98.03% 98.33% 98.63% 98.93% 99.23% Mississippi 95.50% 95.84% 96.18% 96.52% 96.86% 97.20% 97.54% 97.88% 98.22% 98.56% 98.90% 99.25% South Carolina 95.47% 95.81% 96.15% 96.49% 96.83% 97.17% 97.51% 97.86% 98.20% 98.54% 98.88% 99.22% Montana 95.14% 95.48% 95.82% 96.16% 96.50% 96.84% 97.18% 97.52% 97.87% 98.21% 98.55% 98.89% 99.23% Louisiana 94.89% 95.26% 95.64% 96.02% 96.39% 96.77% 97.15% 97.52% 97.90% 98.28% 98.66% 99.03% Alabama 93.76% 94.19% 94.63% 95.06% 95.50% 95.93% 96.37% 96.80% 97.24% 97.67% 98.1 1% 98.54% 98.98% 99.41% Note: Projected based on progress curve of previous states. Does not fully account for additional enumerators sent to finish these areas. Projection based on progress through September 26, 2020. 5'10 pe Climbed States your luture ensus 2020 2020CENSUS.GOV START HERE Page 1 of 2 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 152 of 153 Re: Thank you and question Wilbur Ross PII Mon 9/28/2020 5:12 PM To: Ron S Jarmin (CENSUS/DEPDIR FED) Cc: Albert E Fontenot (CENSUS/ADDC FED) ; James T Christy (CENSUS/LA FED) ; Timothy P Olson (CENSUS/ADFO FED) ; Enrique Lamas (CENSUS/DEPDIR FED) ; Kelley, Karen (Federal) ; Steven Dillingham (CENSUS/DEPDIR FED) ; Walsh, Michael (Federal) Dear Ron, Thanks for the confirmation. Based on the staff recommendation I am extending the field operation toOctober 5. Best regards , Wilbur Ross Sent from my iPhone On Sep 28, 2020, at 4:30 PM, Ron S Jarmin (CENSUS/DEPDIR FED) wrote: Yes sir, we need to finish field work on 10/5 if we are to have enough time (and assuming all goes well) to finish the processing of the resident population, federally affiliated overseas and, DPP Thanks ________________________ Ron S Jarmin, PhD., Deputy Director U.S. Census Bureau o: 301-763-1858 m: PII census.gov @uscensusbureau Shape your future. START HERE > 2020census.gov From: Wilbur Ross PII > Sent: Monday, September 28, 2020 3:52 PM To: Ron S Jarmin (CENSUS/DEPDIR FED) ; Albert E Fontenot (CENSUS/ADDC FED) ; James T Christy (CENSUS/LA FED) ; Timothy P Olson (CENSUS/ADFO FED) ; Enrique Lamas (CENSUS/DEPDIR FED) Cc: Kelley, Karen (Federal) ; Steven Dillingham (CENSUS/DEPDIR FED) https://outlook.office365.com/mail/search/id/AAMkADUzMmZjZmE2LTJkMGUtNDhiYi... 9/28/2020 Page 2 of 2 Case 5:20-cv-05799-LHK Document 233 Filed 09/29/20 Page 153 of 153 ; Walsh, Michael (Federal) Subject: Thank you and question Thank you for the excellent briefing this afternoon. As I prepare to make the decision, I would like to make sure that I understood correctly that your team’s opinion is that DPP Please confirm at your earliest convenience as I understand DPP Thank you again. https://outlook.office365.com/mail/search/id/AAMkADUzMmZjZmE2LTJkMGUtNDhiYi... 9/28/2020